ANNOUNCEMENTS

CCCApply Release 6.1.0 is scheduled for October 27, 2017 - 6:00PM

The 30-Day Pilot Preview will begin on September 25, 2017.

Meeting Info

Date	June 27, 2017
Time	10:00AM - 12:00PM
Location	ONLINE - Zoom

Agenda

Click the "Expand" link to see the agenda from the June 2017 meeting. The minutes that align to these agenda items are listed below.

TIME DESCRIPTION SPEAKER 10:00AM Roll Call – Approval of April 26, 2017 Minutes Minutes approved Murguia / Pena 10:05AM Steering Committee - Carry-Over Business from April Follow up discussion on seat vacancies (retirees, replacements, nominations) Election of Officers for 2017-2018 Update Bylaws? Murguia 10:15AM Announcements CCCApply Release 6.1.0 - Schedule change! October 27, 2017 NEW CCC Administrator 2.0 - DELAYED to March 2018 Report Center Upgrade - Coming soon - Fall 2018 Donohue 10:20AM Issues Noncredit Application (again! Again, again!) Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed 10:30AM Update on Research Projects NEW: CCCApply Required Questions Abandoned Applications Time to Completion (Applications) Student Satisfaction Survey Comments (Cluster Analysis) SPAM Fraudulent Apps (Machine learning) White Paper Donohue / Calhoon 11:00AM New Change Requests Personal Info page: Rename page & move location in the application Review AB801 Changes Other CRs Donohue TBD Next Meeting Dates Murgia 12:00PM Close Meeting Murgia

June 27 Meeting Minutes

1 Agenda
2 Approval of Meeting Minutes
3 Roll Call & Roster Review
4 Re-Election of Officers for 2017-2018 FY
5 Announcements
6 Roadmap & Development
7 Issues
- 7.1 New CCCApply Noncredit Survey
8 Research Projects Update
9 New Change Requests
10 Future Meeting Schedule

Approval of Meeting Minutes

Mitch Leahy motioned to approve minutes from 4/26/17 meeting; Henry Villareal seconded.

Minutes from April 26 2017 Meeting

Roll Call & Roster Review

June 27 Meeting Attendance

Roll call taken at 10:00AM. Attendees have an "X" adjacent to their names (left).
Names highlighted in Yellow are identified as members who are leaving the Steering Committee on June 30, 2017. (See below for breakdown of members per district.)

2016 - 2017
CCCApply STEERING COMMITTEE MEMBERS

Attended	Name	District	Attended	Name	District	Attended	Name	District

Attended	Name	District	Attended	Name	District	Attended	Name	District
	Arleen Elseroad	South Orange CCD	X	Joyce Semanik	South Orange CCD	X	Paulette Lino	Chabot-Las Positas CCD
X	Michael Day	Los Rios CCD	X	Karen Sea	San Joaquin-Delta	X	Richette Bell	El Camino CCD
X	Ben Guzman	South Orange CCD	X	Olivia Alvarado	Los Angeles CCD		Robin Armour	Contra Costa CCD
X	Betty Glyer-Culver	Los Rios CCD	X	Leigh Ann Unger	Rio Hondo CCD	X	Rozen Bondoc	Chabot-Las Positas
	Bill Mulrooney	El Camino CCD	X	Mary Lou Leyba	San Francisco CCD	X	Satish Warrier	Contra Costa CCD
X	Chris Truong	Rancho Santiago CCD		Michael Ward	Rancho Santiago		Stacey Followill	Chabot-Las Positas
X	Clark Ray	Santa Rosa CCD	X	Michelle Pena	Kern CCD	X	Stephanie Murguia	Cerritos CCED
X	Craig Hayward	Bakersfield College (Kern)	X	Mitchell Leahy	Santa Rosa CCD	X	Tina Mani	San Joaquin Delta College
	David Barnett	Kern CCD		Mojdeh Mehdizadeh	Contra Costa CCD	X	Tuyen Nguyen	Rancho Santiago CCD
	Garret Wong	San Francisco CCD		Nate Finney	Riverside CCD		Vince Orton	Cerritos CCD
X	Henry Villareal	San Mateo CCD		Noell Adams (Admin)	Chabot Las Positas		William Diehl	Riverside CCD
X	Hieu Hoang	El Camino CCD	X	Pam Mery	San Francisco CCD		Angela Embry	El Camino CCD
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER
X	Gary Bird	CCCCO	X	Mike Quiaoit	CCCCO	X	Keith Franco	CCCTC
	Tim Calhoon	CCCTC	X	Patty Donohue	CCCTC	X	David Shippen	CCCTC

1) List of outgoing committee members who are retiring or leaving due to various reasons. Replacements need to be filled by July 31, 2017 for the 2017-2018 FY.

A) Below is the list of members leaving the committee, and their proposed replacements for 2017-2018 FY:

Outgoing Member	District	Reason for Leaving	Proposed Replacement	Title	College/District	Email

Outgoing Member	District	Reason for Leaving	Proposed Replacement	Title	College/District
Arleen Elseroad	South Orange CCD	Retirement	Ben Guzman	Registrar	Irvine Valley College/ South Orange CCD
Michael Day	Los Rios CCD	Moving to New Position in District	Jason Ralphs,	Admission and Records Supervisor	American River College
			Another Rep for IT	TBD	Los Rios
Bill Mulrooney	El Camino CCD	Retirement	TBD
David Barnett	Kern CCD	Unknown	Craig Hayward	Dean, Institutional Effectiveness	Bakersfield College \| Kern CCCD
Garret Wong	San Francisco CCD	Deceased	Quyen Lu	IT	City of San Francisco / San Francisco CCD
Henry Villareal	San Mateo CCD	Retirement	Will Mennich	Dean of Enrollment Services	Skyline College \| San Mateo CCD
Joyce Semanik	South Orange CCD	Retirement	Christian Alvarado	Dean of Enrollment Services	Saddleback College \| South Orange CCD
Mojdeh Mehdizadeh	Contra Costa CCD	Retirement	TBD
Noell Adams	Chabot-Las Positas CCD	Leaving College	TBD

Breakdown of Current Roster by District

According to Section 2. Committee Composition of the CCCApply Constitution & Bylaws:

"The Steering Committee shall attempt to represent colleges in the north, central, and southern regions of the state; multi-campus and single college districts; small, medium and large enrollment colleges; a diversity of major and minor student information systems; and a mix of new and very experienced CCCApply subscribers. The member colleges shall designate representatives from the areas of admissions and information technology."

As of July 1, 2017, the 15 Districts are representative of the following regions:

2 Northern districts;
3 Bay Area districts;
2 Central districts;
8 Southern districts.

Based on the assumption that each district must have 3 members from their district: 1 - Admissions; 1 - IT; and 1 - Research, the chart below details the status of the committee after the outgoing members leave on June 30, 2017.

# District Size Area ADM IT RSCH # Open Seats Notes 1 Cerritos CCD Single Southern 1 1 0 1 Cerritos: Lacking 1 member; Need 1 Researcher 2 Chabot-Las Positas District Multi Southern 1 1 1 0 CLPCCD: Noell Adams is leaving committee. No replacements needed 3 Contra Costa CCD Multi Bay Area 1 1 0 1 Contra Costa: Mojdeh is leaving (IT), Satish is staying (IT) Need Researcher 4 El Camino CCD Single Southern 2 1 0 1 El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm); 2 Admissions, 1 IT, need researcher 5 Kern CCD Multi Central 1 0 1 1 Kern CCD: Dave Barnett is leaving (Admissions); Craig Hayward & Michelle Pena both Admissions - Need IT 6 Los Angeles CCD Multi Southern 0 1 0 2 LACCD: Still in trial period through Dec 31; Need 1 - Admissions; and 1 - Researcher 7 Los Rios CCD Multi Northern 0 0 1 2 Los Rios CCD: Michael Day is leaving (IT), Ben Baird left last year (Admissions); - Need 1 Adm & 1 IT 8 Rancho Santiago CCD Multi Southern 1 1 1 0 RSCCD: This district has 3 members, one from each area. 9 Rio Hondo CCD Single Southern 1 0 0 2 Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher 10 Riverside CCD Multi Southern 1 1 0 1 Riverside CCD: Needs 1 Researcher 11 San Francisco CCD Single Bay Area 1 0 1 1 San Francisco: Garret Wong is no longer on committee (IT) - Need 1 IT 12 San Joaquin-Delta CCD Single Central 2 0 0 1 Delta District: Only 2 members (Admissions); Need 1 IT and 1 Researcher to keep District seat 13 San Mateo CCD Multi Bay Area 0 0 0 3 San Mateo: Henry Villareal is leaving (Admissions). He was only member from SMC. DISTRICT SEAT GONE 14 Santa Rosa CCD Single Northern 1 1 0 1 Santa Rosa: KC Greaney left last year; Need 1 Researcher 15 South Orange CCD Multi Southern 1 0 0 2 South Orange: Arleen Elseroad & Joyce Semanik leaving (Admissions) - Need 1 IT and 1 Researcher TOTAL 15 8 4 18 Eighteen seats are open now, including LACCDs 16 CCCCO 1 Michael Q., Gary Bird, & Need Vice Chancellor 17 CCCTC Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)