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Online Meeting Information

This meeting will be held online via Zoom.

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titleMeeting Information

Date    Tuesday, August 13, 2019

Time   1:00 30 pm - 3:30 pm

Location  ONLINE

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Zoom Information


Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851
MEETING ID: 677-051-3851


Use VoiP or Call TOLL Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.



Table of Contents
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Agenda

1:10 pmCurrent Projects - Under Next Quarter
TIME
DESCRIPTIONSPEAKER
1:00 30 pm

Roll Call 

Leahy1:05 pm

Quick Review:Call & Review May 9 Meeting Minutes

Donohue

2018-2019 FY Review

Donohue / Pena

News & Updates (Spam Filter)

Fall 2019 Release - In-Progress Development

Donohue


HS Transcript Section (Multiple Measures)


Spam Filter Project (Pii Model)
1:50 pm
Mobile Support for CCCApply Application (Demo)
2:15 pmOn the Roadmap - Pending Projects


Spanish Application Translation


Apply Glue Integrations  


Auto-population API - CCGI, QuottlyPopulation API 


Access to In-Progress Applications > Admin ModuleApplication Data 




CCCApply Legal Information Requirements / Language Revisions

  • Consent to Release Student Information / Submission Information
  • Social Security Number Language (and placement) 
  • Terms of Use / Privacy Policy



Documentation Security
2:45 pmChange Requests


Gainful Employment Disclosure Requirements Legislation


Homeless Students (age limit?)


Dual Enrollment 


Open Change Requests


Old Change Requests


Parking Lot Issues
3:15 pmCall for Student & Faculty Staff User Testing
3:15 pm

Call for 2019-2020 Sub-Committees

Confirm Upcoming
3:25 pm2020 Meeting Schedule

3:00 30 pm

Close Meeting - Next meeting Tuesday, November 12 - 1:30 pm - 3:30pm

Donohue



Roll Call

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titleRoll Call


2019
CCCApply USER GROUP MEMBERS


Name

District


Name

District


Name

District


Ali Salinas (IT)Riverside City College - RCCD

Los Rios District - ARC

Quyen Lu/Wanda Wong

San Francsico CCD

Anna SalazarLos Angeles CCD - ELAC

Joshua Rosales

El Camino CCD


Richette Bell

Compton CCD


Angela Embry 

El Camino CCD


Karen Sea
Samantha Powell

San Joaquin-Delta CCD


Rozen Bondoc

Chabot-Las Positas


Ben Guzman

South Orange CCD


Leigh Ann Unger

Rio Hondo District


Satish Warrier

Contra Costa CCD

Betty Glyer-Culver

Los Rios CCD


Mark DeAsis

Riverside CCD


Stephanie Murguia

Cerritos CCD


Chris TruongRancho Santiago CCD
MaryLou LeybaSan Francisco CCD
Stacey FollowillChabot-Las Positas

Christian AlvaradoSouth Orange CCD -Saddleback
Maury PearlLos Angeles CCD
Tina Mani San Joaquin Delta CCD

Cindy Gonzales

Los Rios CCD


Michael WardRancho Santiago CCD

Tuyen Nguyen

Rancho Santiago CCD


Clark Ray

Santa Rosa CCD


Michelle PenaKern CCD

Vince Orton

Cerritos CCD


Craig Hayward

Kern CCD
Mitchell LeahySanta Rosa CCD
Will Minnich/Susan LorenzoSan Mateo CCD

Greg Aycock (research)Riverside CCD (Norco)
Olivia Alvarado -IT
Martha Rios (sub)		Los Angeles CCD
Catherine FrostContra Costa CCD

Hieu HoangEl Camino CCD
Pam MerySan Francisco CCD

Jasmine Robinson

San Mateo CCD

Janice Love (research)

Rancho Santiago CCD


Paulette LinoChabot-Las Positas CCD
Gerlie JeltemaSouth Orange CCD








CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

Gary Bird

CCCCO


Elena Alcala - NEW!

CCCCO


Deb Barker-GarciaCCCCO

Tim Calhoon

CCCTC


Patty Donohue

CCCTC


Jennifer ColemanCCCTC

Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO

Replacement - Elena Alcala - CCCCO


Info

All User Group members above are members of the CCCAPPLYSTEERING listserv.  Email:  cccapplysteering@listserv.cccnext.net

CCCApply News

We'd like to hear your feedback. 

In addition to the custom public templates that we provide:

How many custom reports are needed by the college at one time?
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The following items were discussed during the meeting.  Links to additional information are also provided below.

Description

Meeting Discussion / NotesAction Items Status
Spam Filter Web Service NewsLots of fraud has been reported over the past month. 
The new "retraining" model is being implemented to production tomorrow night (Friday, May 10).  This will help the prediction service better identify and suspend fraud vs. legitimate applications.

Make sure the colleges know where to put the email address for nightly notifications.

Rio Hondo - spam is getting through 

CCC Report Center Upgrade 

The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center).  We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center.

The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version. 

One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges). 

Noncredit Application NewsPreparing for Pilot Release on May 31
Producing Implementation Documentation
Best Practices Java Upgrade

Java 7 is no longer supported.  The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release.  

Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements.

Stakeholder Feedback & Survey

Need advice for a CCCApply COLLEGE survey. 

What critical needs?

What major complaints?

Noncredit Application Update

More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: 

Noncredit Application - Project Dashboard

Noncredit Pilot Project - March 4 Meeting

Noncredit Pilot Project - March 22 Meeting

The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.

On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges. 

Three New Features Identified

The Noncredit pilot colleges have met twice since the application was released to pilot in February.  During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented.  These include:

The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard Application
The ability for the Noncredit App to have different Supplemental Questions than the Standard Application
  • The ability for the Noncredit App to have a different Welcome/landing page than the Standard Application

    • Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).

    The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019. 
    Status
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    CCCApply Release 6.5.0 
    Info

    CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th.  See the breakdown here.

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    Q4 - Planned - Redesign Release 6.5.0 - June 28 2019

    • CCCApply Redesign - Phase 1 - Release 4
      • Account Info/Mailing page update
      • Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
    • Noncredit Application Production Release
      • Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
      • Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
      • Implement a unique Welcome/landing page for the Noncredit application
    • Legal Mandates - Change Requests
    • Deliver International Application data set to SuperGlue
    • Technical Updates - Java Upgrade (discuss Comm plan)
    • Bug Fixes






    Noncredit Application Project

    CCCApply Noncredit Application Dashboard

    Wanna see how the user interface and data fields are modified in the Noncredit Application? 

  • Changes to the User Interface
    • Changes to the Download Client Data Fields 
  • CCCApply Release 6.4.0 Notes Summary
  • CCCApply Noncredit Application
  • CCCApply Noncredit Path Change Requirements
  • CCCApply Noncredit Application: Pilot Phase
  • CCCApply Standard Application Data Dictionary v.2019.1
  • CCCApply Administrator 2.0 User Guide
  • CCCApply Download Client User Guide v.2019.1 
  • UAT Slide Deck: Noncredit Pilot UAT Plan

    • Pilot Project Plan: CCCApply Noncredit Application

    CCCApply Roadmap

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    Planned Projects for FY19/20

    This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.

    • CCCApply Redesign - Phase I Continued
      • Mobile-friendly application
      • Spanish translation
      • OpenCCC Account Redesign (aligned to the implementation of the new Account creation process)
        • Edit Account redesign
        • Account fields review
        • SSN question redesign
        • Add "Consent to Release In-Progress Application Data with Colleges" 
    • Redesign CCCApply Backend Architecture - Microservices
    • Requirements for New Apply Interface in MyPath (Web form)
    • International Application Enhancements - Document Upload feature

    Account Redesign includes a revision to the Account Recovery system - removing the security questions!  Goal is on simplification of the account creation process.

    Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming. 

    Communication coming - not coming this fiscal year but next.

    Change Requests
    Expand
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    titleNew & Approved Changes

    Below are the changes that were approved for the June 2019 release.   

    DescriptionReview DateStatus

    Approved Changes for June 2019 Release (v.6.5.0)

    2019-13

    Remove the Needs page in the Standard App by default (but configure all questions to be opt-in/out) per Chancellor's Office AB 3101

    3/15/19
    Status
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    titleApproved
    2019-04

    Update Foster Youth Question per SB 906

    1/25/19
    Status
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    titleApproved
    2019-10

    Changes to Parent/Guardian Information Language (to clarify question for Foster Youth minors/Care & Control bug)

    1/25/19
    Status
    colourGreen
    titleApproved
    2019-11

    Add Value to Gender Field for Non-Binary Genders

    2/08/19
    Status
    colourGreen
    titleApproved
    2019-12

    Update Visa Types that are Eligible for Residency Determination

    2/15/19
    Status
    colourGreen
    titleApproved
    2019-03CCCApply Redesign Release #43/01/19 StatuscolourGreentitleAPPROVED2019 New Change Requests StatuscolourYellowtitleNEW2018 New Change Requests StatuscolourYellowtitlependingDEFERRED Changes Pending StatuscolourYellowtitlependingIssues that Need Review

    • Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE?  (See the Q&A from 3/28/19 meeting notes)

    • DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)

    • Can a high school student have a college degree while still in high school?

    • How often is a concurrent student a returning college student?

    Action Items: 

    Change Requests

    Open Change Requests

    Please review the 2019 New Change Requests.  Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.