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Online Meeting Information

This meeting will be held online via Zoom.

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titleMeeting Information

Date    Thursday, May 9, 2019

Time   1:00 pm - 3:00 pm

Location  ONLINE

Expand
titleClick here to see the Zoom meeting information...

Zoom Information


Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851
MEETING ID: 677-051-3851


Use VoiP or Call TOLL Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.



Info
Missed the March 28 meeting?  Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019


Table of Contents
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Agenda

TIME
DESCRIPTIONSPEAKER

1:00 pm

Roll Call 

Leahy
1:05 pm

Quick Review: March 28 Meeting Minutes

Donohue
1:10 pmCCCApply Update Presentation from CACCRAO 2019 Conference Donohue / Pena

CCCApply Project News



CCCApply Planning FY19/20 - Discussion
2:00 pm

CCCApply Change Requests

Donohue


New & Approved Change Requests


Consent to Release Student Information Pre-Submission


Parking Lot Issues

3:00 pm

Close Meeting

Donohue

Other sections in this document:

  • CCCApply 6.5.0 Release - Pilot May 31 / Production June 28
  • CCCApply FY18/19 Milestones
    • CCCApply Redesign Project

    See minutes from the last User Group meeting on March 28, 2019.

    Roll Call

    Expand
    styleHeading 2
    titleRoll Call


    2019
    CCCApply USER GROUP MEMBERS


    Name

    District


    Name

    District


    Name

    District


    		Ali Salinas (IT)Riverside City College - RCCD

    		Los Rios District - ARC

    Quyen Lu/Wanda Wong

    		San Francsico CCD

    		Anna SalazarLos Angeles CCD - ELAC

    Joshua Rosales

    El Camino CCD


    Richette Bell

    Compton CCD


    Angela Embry 

    El Camino CCD


    Karen Sea
    Samantha Powell

    San Joaquin-Delta CCD


    Rozen Bondoc

    Chabot-Las Positas


    Ben Guzman

    South Orange CCD


    Leigh Ann Unger

    Rio Hondo District


    Satish Warrier

    		Contra Costa CCD

    Betty Glyer-Culver

    Los Rios CCD


    Mark DeAsis

    Riverside CCD


    Stephanie Murguia

    Cerritos CCD


    		Chris TruongRancho Santiago CCD
    		MaryLou LeybaSan Francisco CCD
    		Stacey FollowillChabot-Las Positas

    		Christian AlvaradoSouth Orange CCD -Saddleback
    		Maury PearlLos Angeles CCD
    		Tina Mani San Joaquin Delta CCD

    Cindy Gonzales

    Los Rios CCD


    		Michael WardRancho Santiago CCD

    Tuyen Nguyen

    Rancho Santiago CCD


    Clark Ray

    Santa Rosa CCD


    		Michelle PenaKern CCD

    Vince Orton

    Cerritos CCD


    Craig Hayward

    		Kern CCD
    		Mitchell LeahySanta Rosa CCD
    		Will Minnich/Susan LorenzoSan Mateo CCD

    		Greg Aycock (research)Riverside CCD (Norco)
    		Olivia Alvarado -IT
    Martha Rios (sub)    		Los Angeles CCD
    		Catherine FrostContra Costa CCD

    		Hieu HoangEl Camino CCD
    		Pam MerySan Francisco CCD

    Jasmine Robinson

    		San Mateo CCD

    Janice Love (research)

    Rancho Santiago CCD


    		Paulette LinoChabot-Las Positas CCD
    		Gerlie JeltemaSouth Orange CCD








    CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

    Gary Bird

    CCCCO


    Elena Alcala - NEW!

    CCCCO


    		Deb Barker-GarciaCCCCO

    Tim Calhoon

    CCCTC


    Patty Donohue

    CCCTC


    		Jennifer ColemanCCCTC

    Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO

    Replacement - Elena Alcala - CCCCO


    Info

    All User Group members above are members of the CCCAPPLYSTEERING listserv.  Email:  cccapplysteering@listserv.cccnext.net





    CCCApply News


    Expand
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    The following items were discussed during the meeting.  Links to additional information are also provided below.

    Description

    		Meeting Discussion / NotesAction Items Status
    Spam Filter Web Service NewsLots of fraud has been reported over the past month. 
    The new "retraining" model is being implemented to production tomorrow night (Friday, May 10).  This will help the prediction service better identify and suspend fraud vs. legitimate applications.

    Make sure the colleges know where to put the email address for nightly notifications.

    Rio Hondo - spam is getting through 


    CCC Report Center Upgrade 

    The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center).  We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center.

    The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version. 

    One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges). 

    We'd like to hear your feedback. 

    In addition to the custom public templates that we provide:

    How many custom reports are needed by the college at one time?


    Noncredit Application NewsPreparing for Pilot Release on May 31
    Producing Implementation Documentation
    Best Practices 

    Java Upgrade

    Java 7 is no longer supported.  The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release.  

    Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements.



    Stakeholder Feedback & Survey

    Need advice for a CCCApply COLLEGE survey. 

    What critical needs?

    What major complaints?



    Noncredit Application Update

    More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: 

    Noncredit Application - Project Dashboard

    Noncredit Pilot Project - March 4 Meeting

    Noncredit Pilot Project - March 22 Meeting

    The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.

    On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges. 


    Three New Features Identified

    The Noncredit pilot colleges have met twice since the application was released to pilot in February.  During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented.  These include:

    1. The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard Application

    2. The ability for the Noncredit App to have different Supplemental Questions than the Standard Application

    3. The ability for the Noncredit App to have a different Welcome/landing page than the Standard Application

    Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).

    		The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019. 
    Status
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    titleongoing



    CCCApply Release 6.5.0 

    Info

    CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th.  See the breakdown here.


    Expand

    Q4 - Planned - Redesign Release 6.5.0 - June 28 2019

    • CCCApply Redesign - Phase 1 - Release 4
      • Account Info/Mailing page update
      • Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
    • Noncredit Application Production Release
      • Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
      • Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
      • Implement a unique Welcome/landing page for the Noncredit application
    • Legal Mandates - Change Requests
    • Deliver International Application data set to SuperGlue
    • Technical Updates - Java Upgrade (discuss Comm plan)
    • Bug Fixes

    Noncredit Application Project

    CCCApply Noncredit Application Dashboard

    Wanna see how the user interface and data fields are modified in the Noncredit Application? 

    Pilot Project Plan: CCCApply Noncredit Application


    CCCApply Roadmap


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    Planned Projects for FY19/20

    This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.

    • CCCApply Redesign - Phase I Continued
      • Mobile-friendly application
      • Spanish translation
      • OpenCCC Account Redesign (aligned to the implementation of the new Account creation process)
        • Edit Account redesign
        • Account fields review
        • SSN question redesign
        • Add "Consent to Release In-Progress Application Data with Colleges" 
    • Redesign CCCApply Backend Architecture - Microservices
    • Requirements for New Apply Interface in MyPath (Web form)
    • International Application Enhancements - Document Upload feature

    Account Redesign includes a revision to the Account Recovery system - removing the security questions!  Goal is on simplification of the account creation process.

    Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming. 

    Communication coming - not coming this fiscal year but next.


    Change Requests

    Expand
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    titleNew & Approved Changes

    Below are the changes that were approved for the June 2019 release.   


    		DescriptionReview DateStatus

    Approved Changes for June 2019 Release (v.6.5.0)



    2019-13

    Remove the Needs page in the Standard App by default (but configure all questions to be opt-in/out) per Chancellor's Office AB 3101

    		3/15/19
    Status
    colourGreen
    titleApproved
    2019-04

    Update Foster Youth Question per SB 906

    		1/25/19
    Status
    colourGreen
    titleApproved
    2019-10

    Changes to Parent/Guardian Information Language (to clarify question for Foster Youth minors/Care & Control bug)

    		1/25/19
    Status
    colourGreen
    titleApproved
    2019-11

    Add Value to Gender Field for Non-Binary Genders

    		2/08/19
    Status
    colourGreen
    titleApproved
    2019-12

    Update Visa Types that are Eligible for Residency Determination

    		2/15/19
    Status
    colourGreen
    titleApproved
    2019-03CCCApply Redesign Release #43/01/19
    Status
    colourGreen
    titleAPPROVED
    2019 New Change Requests
    Status
    colourYellow
    titleNEW
    2018 New Change Requests
    Status
    colourYellow
    titlepending
    DEFERRED Changes Pending
    Status
    colourYellow
    titlepending


    Issues that Need Review

    • Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE?  (See the Q&A from 3/28/19 meeting notes)

    • DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)

    • Can a high school student have a college degree while still in high school?

    • How often is a concurrent student a returning college student?


    Action Items:  Please review the 2019 New Change Requests.  Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.