Release Overview

As part of the systemwide Student Success Initiative, this release is coordinated across all Student Success Suite products and services and is intended to provide continuity and cohesion to the student onboarding experience overall.

The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. In addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.

Changes At-A-Glance

User Interface Changes

The most significant changes being implemented to the CCCApply applications are related to the redesign and integration of the new Edit Account Profile service, including the display, review and edit functionality that ensures the user’s account information is up-to-date and accurate as it is passed to the college through the CCCApply submitted applications.

These changes include moving the ability for users to view and edit their account information from inside the CCCApply applications to the My Applications page, the redesign and renaming of the Account Information page, and adding several account fields - which were removed from the OpenCCC Account Creation process - into CCCApply.

In This Section:

• Changes to the Edit Account process in CCCApply

• Changes to the Account Information page

• Changes to the My Applications page

Changes to the Edit Account Process in CCCApply

Changes to the Account Information Page in CCCApply

As part of the new OpenCCC Account integration with CCCApply, the following changes to the Account Information page were made consistently across each of the CCCApply applications.

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The Previous/Other Name Fields

• As part of the OpenCCC Account redesign, the “Previous Name” question (and all associated data fields) has been moved to the Profile page in all CCCApply applications.

• No changes were made to the data fields or the question format, conditions, or error validations.

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Changes to the My Applications Page

Consistent with the changes made to align with the new OpenCCC Edit Account system and the legacy edit account modules in CCCApply, the new My Applications page in CCCApply features the new Account Information section display and “Edit My Account” link to OpenCCC.

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New My Applications Page Interface Design

• New modern interface design and user flow, consistent with all Student Success Suite applications.

• Settings menu includes English/Spanish language toggle and link to OpenCCC Account.

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New Account Information Section & Account Integration

• New Account Information section and data integration displays the user’s existing account information and link to the OpenCCC Edit Account system.

• Logic added to display a user notification message if account data is older than 120 days, encouraging the user to review and update their information if needed.

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Social Security Number Question Moves to the CCCApply Profile Page

The new Social Security Number question recently redesigned in 2020 in its legacy position in the legacy OpenCCC Account system (release 6.6.0) has been moved to the new Profile page in the CCCApply Standard & Noncredit Application (only).

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Social Security Number Question Notes

• New streamlined layout design released in 2020

• Question moved to the new CCCApply Profile page in the Standard & Noncredit App only

• No changes were made to onscreen text or Help language

• SSN information from existing accounts will be auto-populated into CCCApply if available

• No changes were made to the existing SSN data fields

• Data fields will continue to pass to college through Standard & Noncredit App downloads/Glue

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Changes to Data Fields & Data Delivery

The sections below outline details about the data fields and delivery changes being deployed in this release (Student Success Suite Release 1.0).

• New Data Fields

• Changes to Data Fields

• Deprecated Data Fields

New Data Fields

Several new data fields have been added to the OpenCCC 2.0 Account system. In the launch of the new system:

• New fields will be delivered via Glue for Apply in the first release, and

• All new fields will be added to the CCCApply Report Center in subsequent release(s), but

• None of the new fields will be added to the CCCApply Download Client.

New Data Fields

Application

User Required

Brief Description

Glue for Apply

Download Client

Admin Rules

Preferred Method Of Contact

OpenCCC

Required

Used to indicate the user’s preference between their email address or mobile phone number to verify their identity during account creation.

Only one value is stored as <preferred_contact>, but both methods can be verified.

Deprecated Data Fields (NO LONGER IN USE)

As part of the production deployment of the Student Success Suite v.1.0 in January 2022, the following data fields below are no longer collected in the OpenCCC Student Account system and will no longer be passed to colleges with new CC Promise Grant submitted applications data. Although deprecated fields will remain stored in the CCCApply databases, legacy data cannot be updated by users through the new Edit Account interface.

• Main Phone Extension

• Main Phone Authorized Text Message

• No First Name (flag)

• No Middle Name

• PIN Number

• Preferred Middle Name

• Preferred Last Name

• Second Phone Number

• Second Phone Number Extension

• Second Phone Authorized Text Message

• Second Phone International

• Security Questions 1 - 3

Data Delivery With Download Client File

Two new data fields were added to the database and Download Client for 2022-2023 CCPG:

• <elig_exonerated_crime>  (See new question "Eligible for Exonerated Persons" above.)

• <elig_covid_death>  (See new new question "Eligibility for COVID-19 Death" above.)

Download Client Jar File v.6.9.0

Data Delivery With SuperGlue for CCPG

As of July 1, 2022, all new CC Promise Grant application and OpenCCC Account data will be delivered to colleges through the SuperGlue for Apply service only. The CCCApply Download Client will remain operational for existing/legacy data fields, but will not include any new data.

Between now and June 30, 2022, only new state legislative or MIS mandated fields - including the 2022-2023 CC Promise Grant application - will be added to the Download Client. All other non-mandated fields will be available through SuperGlue for Apply only.

Changes to the CCPG User Interface

New Special Eligibilities Questions

Two new questions have been added to the Special Eligibilities page with the 2022-2023 annual application.

New OpenCCC Account

The highlight of the Student Success Suite Joint Release Spring 2021 is the launch of the all new OpenCCC - the integrated student account system and federated identity initiative for all CCC systemwide technology applications. More than a mere upgrade, the new OpenCCC Account has been redesigned from top to bottom and integrated across all CCCTC systemwide technology applications. The new streamlined account creation and sign-in flow has fewer questions, more security, smarter account recovery options, and better data validation services than the legacy OpenCCC account system.

• Account Data Field Changes

New Features & Benefits to Users

The NEW OpenCCC Account system delivers a faster, more secure and effective centralized student account across all integrated CCCTC products and services, including the .

Database Updates

Consistent with each annual update, the backend database for the 2022-2023 CC Promise Grant online application was updated with the question changes, applicable dates, and other specific requirements provided by the CCC Chancellor’s Office:

• 2022-2023 California College Promise Grant paper application

• 2022-2023 Type B Income Table

Data Field Changes

OpenCCC Account Data Fields

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CCPG Annual Database Updates

Each year the CC Promise Grant online application requires backend database updates and any other required changes specified by the CCC Chancellor’s Office before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year. Changes align to the source documents, attached in the Reference Documentation below.

• 2022-2023 California College Promise Grant paper application

• 2022-2023 Type B Income Table

Data Field Changes

A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.

OpenCCC Account Data Fields

See the Changes to Data Fields & Data Deliverysection for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.

Deprecated Data Fields (NO LONGER USED)

When the new OpenCCC Account system was released in January 2022, a number of questions were removed from the OpenCCC Account system. The data fields listed below are no longer collected in the new Account, and data is no longer passed to colleges with CC Promise Grant submitted applications.

• Main Phone Extension

• Main Phone Authorized Text Message

• No First Name (flag)

• No Middle Name

• Preferred Middle Name

• Preferred Last Name

• Second Phone Number

• Second Phone Number Extension

• Second Phone Authorized Text Message

• Second Phone International

• Security Questions 1 - 3

Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

1. Exonerated of Crime/Pardon Eligibility
   IF eligExoneratedCrime = “yes” (or)

   then elig_method_a = "Yes";

   else elig_method_a = "No"
   

2. COVID-19 Death Eligibility
   IF eligCovidDeath = “yes” (or)
   then elig_method_a = "Yes";

   else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

Data Delivery Updates

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Bug Fixes

Changes to the User Interface

Two New Questions Added to the Special Eligibilities Page

Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.

Changes Related to the New Student Account System

Several significant interface changes were made to the CCCApply applications, including the CC Promise Grant online application, with the release of the new student Account system in January 2022 (Release: SSS v.1.0). These changes include the removal of the Edit OpenCCC Account service that was available within each CCCApply application, and the revisions to the Account Information/Mailing pages. These changes are documented in detail in the Student Success Suite Release v.1.0 release notes.

The following changes were made across all CCCApply applications, including the CCPG:

• The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.

• The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.

• The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.

• The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG

For more details, jump to these sections:

• Changes to the Edit Account process

• Changes to Account Data Fields

• Changes to the Account Information/Mailing page

• Changes to the My CC Promise Grant Applications page

Implementation & Support 

To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.  

Enabling Services

Support for Colleges

Support for Students

Documentation

The following product and user documentation is updated and published as needed with each Student Success Suite application release.

• Data Dictionaries & User Guides

• How To Articles & FAQs

• College Documentation Sites

Product Documentation 

Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release. 

Description

File or Link

2022-2023 CC Promise Grant Application (English)

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Documentation

The tables below provide product and user documentation for the 2022-2023 CC Promise Grant