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Date Thursday, March XX28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Agenda
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
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Approval of < Date > Minutes
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Legal Review
- (AB 3255, AB 3101, AB 705)
- Updated VACA Memo (August 2017)
- Changes to the 2018 Residency for Tuition Purposes General Overview (September 2018)
2019 Workshop Update & Planning
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO |
title | Click here for the 2018-2019 Steering Member Email list... |
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2019
CCCApply Advisory Committee
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All Advisory members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date
Time
Description
Location
Tuesday, February 5
1:30pm - 3:30pm
CCCApply User Workgroup Meeting - Q1
Online
Wednesday, May 1
12:00pm - 2:00pm
CCCApply User Workgroup Meeting - Q2
2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
Tuesday, August 13
1:30pm - 3:30pm
CCCApply User Workgroup Meeting - Q3
Online
Tuesday, November 12
1:30pm - 3:30pm
CCCApply User Workgroup Meeting - Q4
Online
Post CACCRAO Conference - April 29 - May 2, 2018
Sacramento, CA - Holiday Inn Oldtown
November 29
CCCApply Steering Committee Meeting
2:00 ppm - 4:00pm
ONLINE
Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership.
Legal Review
- AB 3255 - Omnibus Bill
- AB 3101 - Non-Credit Residency Changes
- AB 705 -
- SB 85 & the Updated VACA Act
CCCApply Redesign Workgroup Update
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
SUGGESTION / ACTION ITEM: Patty to submit a request to the Vice Chancellor overseeing the Redesign Workgroup requesting a summary report and FAQ be created and distributed to this CCCApply Users Workgroup and all college users via the CCC-Admissions listserv.
Approved Changes for June
- Update the Committee on the changes underway for March & June releases
- Foster Youth (priority registration) language and logic update
- Parent/Guardian (Dependency Status)
- Adding Non-binary to Gender responses
- Adding missing visa types to those that preclude residency
- (Bug fix - fixed problem with visa types not displaying Residency page)
Pending Issues that Need Review
- Concurrent enrollment issues:
- Can a high school student have a college degree while still in high school?
- How often is a concurrent student a returning college student?
- Major Category filter for non-Credit students
- Supplemental Questions for non-credit students
- Better descriptions for skill level of hands on training/labs/ activities
- Demos in the morning
- The steering committees role?
- More leadership is needed from the Chancellor’s Office for the workshop
- There appears to be a residency change field that is unused.
- Mitch and Patty will look through change requests in a separate meeting
CCCApply Redesign - Roadmap - FY2019
RELEASE: September 2018 (Deployed)- Recap CCCApply September 28 Release
- Release notes are posted: Release 6.2.0 Summary Notes
- Communication: Weekly email campaign with links to supplemental information on CCCApply Public Documentation
11.29.18:
- Patty presented the redesign effort timeline for this fiscal year
- September release has been implemented successfully.
- Next release on December 7th Includes:
- Style upgrade
- Updates for expanded race and ethnicity
- Patty presented the extensive list of new ethnicities.
- She also presented the mapping of the new data fields related to ethnicities
- Promise grant revise for 2019-2020
RELEASE: December 7, 2018
Scope
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Schedule
- Pilot Release - November 20 - Release 6.3.0 Summary Notes now available!
- Production Release - December 7
Documentation
RELEASE: March 2019
- Non-Credit Application Effort
- Review specs for Residency-Exempt Status
- Low-hanging fruit streamlining changes - Part II
- Pending Question Revisions
- Residency Page Revisions
- UI Styles & Branding Update - Part 2: New CO Brands
- Updated Standard Application - paper version under-development (Must be ADA compliant & pass accessibility review)
- Pending Approval: Report Center Upgrade
- Pending Approval: Spam Filter UI Enhancements
RELEASE: June 2019
- Spam Filter UI enhancements
- Non-binary gender response option
- Visa Types added to Table F
- Visa Types for Residency was fixed
- Foster Youth language and logic update
- Dependency Status (language adding foster youth update)
- Account Info / Mailing page updates
- Requirements for mobile-device/responsive design
- Requirements for Download Client 2.0 (SuperGlue for CCCApply)
- Requirements for the multi-language version
- Requirements for MyPath integration
- Requirements for new Form Generating Engine / back-end micro-services
Pending
SSN Revision
CCCApply: Project News
ACTION ITEM: Patty is still transitioning information and on-boarding ownership of the OpenCCC project to the new Product Manager team. However, John will be included in all User Group activities, and we will work together on a communication to this committee and to all CCCApply users regarding the transition in project management and update the field on a similar upcoming OpenCCC Redesign project. CCC Administrator - Core Admin System - also has a new Product manager, John Hadad. Patty is still managing the CCCApply Administrator application that is integrated with the new core admin tool, however the shared common administrator, which includes User management and other shared feature functionality will transition to the new PM, John Hadad.
- Summary of Scope, Schedule, Budget (Charter draft) under-development for FY2019
- Other Changes: Changes to teams: development teams, support staff, enabling services,
- CCCApply Users Workgroup: Changes to a workgroup model instead of a steering committee. CCCApply will be restructured into a workgroup.
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Changes to the Steering Committee - Moving to a Users work group model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. |
- Not too much will change - more virtual meetings vs. in-person meetings
- Won't be called "Steering" anymore - new name: CCCApply User Workgroup
- No longer need a quorum for meetings or approvals
- Bylaws & Constitution: No longer structured around a Constitution & Bylaws, but minutes will still be required.
Questions:
Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/ tracks
REMINDER - CCCApply Workshop is very popular! New A&R staff rely on this as a way to meet, connect, learn and get information. Last year: almost 300 attendees.
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Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. |
Communication to the Field has been lacking and a problem.
2019 Workshop Planning
UPDATE
Use last years
Announcement Emails
Registration = Event setup, landing pa
Archive & Parking Lot
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
Change Request Parking Lot
Changes discussed during July 25 meeting:
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
Implemented in September Release 6.2.0
- Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
- Removed the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
- Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
- Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
Meeting Chat Conversation:
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13:55:26 From Ali Salinas (Riverside City) : Sounds good! |
Advisory Committee District Roster: Approval Poll Table
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# | District | Vote | 1 | Cerritos CCD | Southern | 2 | Chabot-Las Positas District | Southern | 3 | Contra Costa CCD | Bay Area | 4 | El Camino CCD | Southern | 5 | Kern CCD | Central | 6 | Los Angeles CCD | Southern | 7 | Los Rios CCD | Northern | 8 | Rancho Santiago CCD | Southern | 9 | Rio Hondo CCD | Southern | 10 | Riverside CCD | Southern | 11 | San Francisco CCD | Bay Area | 12 | San Joaquin-Delta CCD | Central | 13 | San Mateo CCD | Bay Area | 14 | Santa Rosa CCD | Northern | 15 | South Orange CCD | Southern | 16 | CCCTC | 17 | CCCCO |
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
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Below are questions and answers from the Zoom meeting's Chat window. Personal conversations and the roll call were removed. 13:13:58 From Olivia (Alvarado - LACCD) : what is the eta for the multiple measures MOU?
13:15:40 From Josh Rosales : What is required of the local ITS staff to implement SuperGlue?
13:17:37 From Olivia : Where can we find a list of the SuperGlue pilot colleges?
13:38:21 From Ali Salinas (Riverside City College) : Patty, do these figures exclude the time needed to create an OpenCCC account?
13:44:48 From Jane Linder : Colleges live on SuperGlue report:
14:02:44 From Michael Ward : When viewing the Majors, will there be a way to filter the view to only show credit, or only show non-credit, or all majors?
14:06:55 From Paulette Lino : Yes - i would like Andy Newman's contact info please
14:11:38 From Michael Ward : Our credit versus non-credit have completely different terms with different start and end dates.
Enhance Parent/Guardian Information Question in CCCApply? 14:39:46 From Mitch Leahy : Idea for the parent guardian question- reverse the order. Present the parent info by default and have the student select that they don’t have their parent information.
Thanks! Add DACA to Citizenship Status Question in CCCApply? 14:56:27 From Ali Salinas (Riverside City College) : Just to play devil's advocate - there has been concern within our district about students not wanting to identify as DACA given the current political climate, so we opt to not use anything in our SIS to identify a student as DACA.
15:02:20 From Mitch Leahy : Here it is: https://cccnext.jira.com/wiki/spaces/PD/pages/855999167/CCCApply+Advisory+Committee+-+Meeting+Agenda+-+March+28+2019?preview=/855999167/855967601/2018_Residency_Overview_Document_FINAL.pdf
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Action Item: Please review the Q&A from the Chat for comments, questions and answers from the March 28 meeting.
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NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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UPCOMING MEETINGS
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No In-Person Meeting After 2019 CACCRAO Conference |
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Student Success Product Group - Jennifer Coleman, Director Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include:
Unifying Student Success Products At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants (OEI, EPI, and CAI) that were awarded to the Tech Center in 2013-14, changed, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding. Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products. Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward. Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward.
Student Success Product Managers As the CCCApply User Group expands it's vision towards continuous improvement, we look to you and our other user groups to make sure that we are collecting the feedback that we need in order to inform the direction of these products. Got feedback? Please feel free to contact the following product owners:
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways. SuperGlue for CCCApplyJane Linder, Product Manager, presented some information about system integration for the Core Applications (student success products) and provided some general information about what SuperGlue is and how it is being integrated into our vision of continuous improvement.
Contact Enabling Services: Andy Newman, Manager = anewman@ccctechcenter.org List of colleges working with MMPS/Glue:
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The following items were discussed during the meeting. Links to additional information are also provided below.
Topics we didn't get to during the meeting: These items were originally on the agenda but were not discussed due to time constraints.
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Action Item: Open to see CCCApply News items discussed during the meeting. Links to additional information are also included.
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The Q4 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Table of Contents |
Action Item: Open to see all details from the recent March 2019 release.
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CCCApply 6.5.0 - Production release = June 28, 2019 - Includes the Noncredit Application production launch. |
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Project Summary
Project Summary: CCCApply Redesign Project Dashboard Objectives:
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page
CCCApply Noncredit Application Dashboard Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application Discussion
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to
Q1 - Annual Update Release - September 2018
Q2 - Redesign Release - December 2018
Q3 - Redesign Release - March 2019
Q4 - Planned - Redesign Release - June 2019
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This is a tentative roadmap. The budget and the scope has not yet been finalized.
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Below are the changes that were identified and approved for the June 2019 release.
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
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Change Request Parking Lot In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
Discuss issues with the Report Center |
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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