Online Meeting Information
This meeting willOnline Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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Below are questions and answers from the Zoom meeting's Chat window. Personal conversations and the roll call were removed. |
13:13:58 From Olivia (Alvarado - LACCD) : what is the eta for the multiple measures MOU?
13:15:40 From Josh Rosales : What is required of the local ITS staff to implement SuperGlue?
13:17:37 From Olivia : Where can we find a list of the SuperGlue pilot colleges?
13:38:21 From Ali Salinas (Riverside City College) : Patty, do these figures exclude the time needed to create an OpenCCC account?
13:44:48 From Jane Linder : Colleges live on SuperGlue report:
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14:02:44 From Michael Ward : When viewing the Majors, will there be a way to filter the view to only show credit, or only show non-credit, or all majors?
14:06:55 From Paulette Lino : Yes - i would like Andy Newman's contact info please
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14:11:38 From Michael Ward : Our credit versus non-credit have completely different terms with different start and end dates.
Enhance Parent/Guardian Information Question in CCCApply? |
The chat posts below pertain to a discussion about whether the Parent/Guardian Information question - which appears only to minors in CCCApply to determine their dependency status for the purpose of determining their residency status - should be further enhanced to reduce the number of students who are confused by the question now and selecting the response, "One of the statements below is true about me:" because they don't understand the question, or the current layout is creating confusion. 14:39:46 From Mitch Leahy : Idea for the parent guardian question- reverse the order. Present the parent info by default and have the student select that they don’t have their parent information.
Thanks! Add DACA to Citizenship Status Question in CCCApply? |
The chat posts below pertain to a discussion about whether DACA should be added to the Citizenship Status options in CCCApply. 14:56:27 From Ali Salinas (Riverside City College) : Just to play devil's advocate - there has been concern within our district about students not wanting to identify as DACA given the current political climate, so we opt to not use anything in our SIS to identify a student as DACA.
15:02:20 From Mitch Leahy : Here it is: https://cccnext.jira.com/wiki/spaces/PD/pages/855999167/CCCApply+Advisory+Committee+-+Meeting+Agenda+-+March+28+2019?preview=/855999167/855967601/2018_Residency_Overview_Document_FINAL.pdf
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15:08:12 From Patty Donohue to Chris Truong - Santa Ana College (Privately) : Thank you!
15:10:31 From Anna Salazar - EAST : Anna at EAST/LACCD I work with dual enrollment. Perhaps hide questions that dual enrollment students do not have to answer
Patty will follow-up with Anna, Chris, and Betty to follow up on their offers to connect with specialists in the area of Dual Enrollment and invite them to participate in discussing this issue further.
If anyone else has any suggestions regarding how we can enhance CCCApply to better support dual enrollment students, please contact Patty Donohue, pdonohue@ccctechcenter.org.
Next User Group Meeting
15:12:32 From Michael Ward : This time works fine for me!
Thursdays 1:00 pm - 3:00 pmThank you.
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Action Item: Please review the Q&A from the Chat for comments, questions and answers from the March 28 meeting.
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NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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UPCOMING MEETINGS
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No In-Person Meeting After 2019 CACCRAO Conference |
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Student Success Product Group - Jennifer Coleman, Director Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include:
Unifying Student Success Products At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants (OEI, EPI, and CAI) that were awarded to the Tech Center in 2013-14, changed, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding. Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products. Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward. Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward.
Student Success Product Managers As the CCCApply User Group expands it's vision towards continuous improvement, we look to you and our other user groups to make sure that we are collecting the feedback that we need in order to inform the direction of these products. Got feedback? Please feel free to contact the following product owners:
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways. SuperGlue for CCCApplyJane Linder, Product Manager, presented some information about system integration for the Core Applications (student success products) and provided some general information about what SuperGlue is and how it is being integrated into our vision of continuous improvement.
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Contact Enabling Services: Andy Newman, Manager = anewman@ccctechcenter.org
List of colleges working with MMPS/Glue:
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American River College |
CCCApply News
The following items were discussed during the meeting. Links to additional information are also provided below.
Description
CCCApply Workshop 2019
IMPORTANT
The annual CCCApply Workshop has been postponed for 2019.
Unfortunately - the facility and host college that was originally confirmed for this year's workshop fell through (CCCApply Steering member retired unexpectedly) and on December 31, 2018, we found ourselves without a sponsor college. This, as well as the changes happening at the CO relative to restructuring the Steering Committee, contributed to the delay in ascertaining an alternate host and facility.
Discussions about alternatives are currently underway, including:
- Seek volunteers to host a Fall 2019 workshop
- Work with the Tech Center, Chancellor's Office, and User Groups to plan a "virtual" workshop/conference
- Worst case: Take a year off and start planning the 2020 event.
CCCApply product manager is working with the Core Applications director and other product teams to look for ways to collaborate on a combined event for Fall 2019 or Spring 2020.
Updates will be shared with this committee as they evolve.
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CCCApply Redesign Project
Find more information about the CCCApply Redesign Project here:
CCCApply Redesign Project Dashboard
The CCCApply Redesign project is ongoing. The Redesign Workgroup continues to meet monthly - at a minimum - to discuss the overarching goals for ensuring CCCApply can meet the requirements laid out in AB 3101 by July 31, 2019.
By the end of Q3 (FY18/19) CCCApply has made the following changes and enhancements to the Standard Application:
CCCApply Redesign Changes in FY18/19
More information on the Redesign project is provided in the section below, including additional links to documentation.
The Redesign Workgroup continues to meet regularly to discuss immediate, short-term changes to CCCApply to ensure we are meeting the objectives of AB 3101.
If you are interested in joining this Workgroup, we are looking for additional expertise in Admissions & Records and would welcome additional participation for the remainder of the Workgroup.
If you are interested in joining the Workgroup, please contact Patty Donohue, pdonohue@ccctechcenter.org and I will add you to the recurring invite.keep the level of effort down for the college. Contact Enabling Services: Andy Newman, Manager = anewman@ccctechcenter.org List of colleges working with MMPS/Glue:
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The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Changes
Low-handing Fruit and other User Interface Changes
Upcoming changes: Removal of the Needs & Interests page
CCCApply Noncredit Application Dashboard
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The following items were discussed during the meeting. Links to additional information are also provided below.
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Noncredit Application Update
More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here:
Noncredit Application - Project Dashboard
Noncredit Pilot Project - March 4 Meeting
Noncredit Pilot Project - March 22 Meeting
The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.
On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.
Three New Features Identified
The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include:
The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard ApplicationThe ability for the Noncredit App to have different Supplemental Questions than the Standard Application
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).
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CCCApply Quarterly Milestones FY18/19
CCCApply has outlined objectives and priorities for the development project for FY18/19. One change this year - driven largely by the CCCApply Redesign Workgroup under the direction of the CCC Chancellor's Office - has committed to quarterly release plan.
See the section below outlining the high-level summaries from each release scheduled for this fiscal year.
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Topics we didn't get to during the meeting:
These items were originally on the agenda but were not discussed due to time constraints.
- 2018-2019 CCCApply Roadmap
- Why abandon CCCApply?
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CCCApply 6.4.0 Release - March 16, 2019 The CCCApply Q4 release was held on March 16, 2019. See "Q4 Quarterly Milestones" below for high-level list of changes to CCCApply. Find all links and information below: Release Notes: CCCApply Release 6.4.0 Summary Notes |
Contents
Topics we didn't get to during the meeting: These items were originally on the agenda but were not discussed due to time constraints.
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Action Item: Open to see CCCApply News items discussed during the meeting. Links to additional information are also included.
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The Q4 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Table of Contents |
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
2018 Parking Lot Carry-Over
Change Request Parking Lot
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
2019 Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date
Time
Description
Location
Tuesday, February 5
1:30pm - 3:30pm
CCCApply User Group Meeting - Q1
Online
Wednesday, May 1
12:00pm - 2:00pm
CCCApply User Group Meeting - Q2
2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
Tuesday, August 13
1:30pm - 3:30pm
CCCApply User Group Meeting - Q3
Online
Tuesday, November 12
1:30pm - 3:30pm
CCCApply User Group Meeting - Q4
Online
Post CACCRAO Conference - April 29 - May 2, 2018
Sacramento, CA - Holiday Inn Oldtown
November 29
CCCApply Steering Committee Meeting
2:00 ppm - 4:00pm
ONLINE
Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership.
CCCApply User Group District Roster: Approval Poll Table
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# | District | Vote | 1 | Cerritos CCD | Southern | 2 | Chabot-Las Positas District | Southern | 3 | Contra Costa CCD | Bay Area | 4 | El Camino CCD | Southern | 5 | Kern CCD | Central | 6 | Los Angeles CCD | Southern | 7 | Los Rios CCD | Northern | 8 | Rancho Santiago CCD | Southern | 9 | Rio Hondo CCD | Southern | 10 | Riverside CCD | Southern | 11 | San Francisco CCD | Bay Area | 12 | San Joaquin-Delta CCD | Central | 13 | San Mateo CCD | Bay Area | 14 | Santa Rosa CCD | Northern | 15 | South Orange CCD | Southern | 16 | CCCTC | 17 | CCCCO |
Pilot Project Plan: CCCApply Noncredit Application
Discussion
NEED: Current Status / Update on the Ideas42 Study on CCCApply
We hoped the behavioral study would provide feedback from students - like:
- What other areas could benefit from skip logic?
- What areas could benefit from new question text?
- What areas in particular are students needing support?
- What areas in particular were creating barriers for students?
- Where are the results from student focus groups? What were the questions asked?
- Where are the results from staff & admin focus groups? What questions were asked?
- Was a comparative analysis done on other admissions, financial aid, on-boarding technology programs? What questions were asked? Where is the RFI / matrix breakdown comparison?
Q1 - Annual Update Release - September 2018
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
Q2 - Redesign Release - December 2018
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- Change Specifications: 2018-18R: New Race & Ethnicity Implementation
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
Q3 - Redesign Release - March 2019
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Update the California Foster Youth language and logic per SB 906
- Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
- Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
- Update the Visa Types eligible for residency (Table F) in the Citizenship section
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
Projects for FY19/20
This is a tentative roadmap. The budget and the scope has not yet been finalized.
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish translation
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
Legal Requirements Review
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2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
What do we need to know?
What MUST we do?
AB 3255 - Omnibus Bill
What do we need to know?
What MUST we do?
SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
Dissecting AB 3101
Interpreting this bill
How the CCCApply Redesign project is addressing the bill
How the Noncredit Application is addressing the bill
- Remove the Needs & Interests page (all questions/sections) per Chancellor's Office request to address AB 3101
- Update Foster Youth Status question text and priority registration logic per SB 906
- Update Parent/Guardian Information (Dependency Status) language (to remove Care & Control bug for foster youth minors)
- Add new value to the Gender field responses: Non-binary
- Add new/missing Visa types to the Citizenship Status question, Table F, and the residency logic (triggers display of the Residency page)
Action Item: Open to see all details from the recent March 2019 release.
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CCCApply 6.5.0 - Production release = June 28, 2019 - Includes the Noncredit Application production launch. |
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Project Summary
Project Summary: CCCApply Redesign Project Dashboard Objectives:
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page
CCCApply Noncredit Application Dashboard Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application Discussion
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to
Q1 - Annual Update Release - September 2018
Q2 - Redesign Release - December 2018
Q3 - Redesign Release - March 2019
Q4 - Planned - Redesign Release - June 2019
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This is a tentative roadmap. The budget and the scope has not yet been finalized.
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Below are the changes that were identified and approved for the June 2019 release.
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
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Change Request Parking Lot In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
Discuss issues with the Report Center |
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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