Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
Agenda
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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Below are questions and answers from the Zoom meeting's Chat window. Personal conversations and the roll call were removed. 13:13:58 From Olivia (Alvarado - LACCD) : what is the eta for the multiple measures MOU?
13:15:40 From Josh Rosales : What is required of the local ITS staff to implement SuperGlue?
13:17:37 From Olivia : Where can we find a list of the SuperGlue pilot colleges?
13:38:21 From Ali Salinas (Riverside City College) : Patty, do these figures exclude the time needed to create an OpenCCC account?
13:44:48 From Jane Linder : Colleges live on SuperGlue report:
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14:02:44 From Michael Ward : When viewing the Majors, will there be a way to filter the view to only show credit, or only show non-credit, or all majors?
14:06:55 From Paulette Lino : Yes - i would like Andy Newman's contact info please
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14:11:38 From Michael Ward : Our credit versus non-credit have completely different terms with different start and end dates.
Enhance Parent/Guardian Information Question in CCCApply? |
The chat posts below pertain to a discussion about whether the Parent/Guardian Information question - which appears only to minors in CCCApply to determine their dependency status for the purpose of determining their residency status - should be further enhanced to reduce the number of students who are confused by the question now and selecting the response, "One of the statements below is true about me:" because they don't understand the question, or the current layout is creating confusion. 14:39:46 From Mitch Leahy : Idea for the parent guardian question- reverse the order. Present the parent info by default and have the student select that they don’t have their parent information.
Thanks! Add DACA to Citizenship Status Question in CCCApply? |
The chat posts below pertain to a discussion about whether DACA should be added to the Citizenship Status options in CCCApply. 14:56:27 From Ali Salinas (Riverside City College) : Just to play devil's advocate - there has been concern within our district about students not wanting to identify as DACA given the current political climate, so we opt to not use anything in our SIS to identify a student as DACA.
15:02:20 From Mitch Leahy : Here it is: https://cccnext.jira.com/wiki/spaces/PD/pages/855999167/CCCApply+Advisory+Committee+-+Meeting+Agenda+-+March+28+2019?preview=/855999167/855967601/2018_Residency_Overview_Document_FINAL.pdf
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08: |
12 From Patty Donohue to Chris Truong - Santa Ana College |
(Privately) : |
15:08:12 From Patty Donohue to Chris Truong - Santa Ana College (Privately) : Thank you!
15:10:31 From Anna Salazar - EAST : Anna at EAST/LACCD I work with dual enrollment. Perhaps hide questions that dual enrollment students do not have to answer
Patty will follow-up with Anna, Chris, and Betty to follow up on their offers to connect with specialists in the area of Dual Enrollment and invite them to participate in discussing this issue further.
If anyone else has any suggestions regarding how we can enhance CCCApply to better support dual enrollment students, please contact Patty Donohue, pdonohue@ccctechcenter.org.
Next User Group Meeting
15:12:32 From Michael Ward : This time works fine for me!
Thursdays 1:00 pm - 3:00 pmThank you!
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Action Item: Please review the Q&A from the Chat for comments, questions and answers from the March 28 meeting.
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NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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UPCOMING MEETINGS
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No In-Person Meeting After 2019 CACCRAO Conference |
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Student Success Product Group - Jennifer Coleman, Director Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include:
Unifying Student Success Products At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants (OEI, EPI, and CAI) that were awarded to the Tech Center in 2013-14, changed, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding. Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products. Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward. Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward.
Student Success Product Managers As the CCCApply User Group expands it's vision towards continuous improvement, we look to you and our other user groups to make sure that we are collecting the feedback that we need in order to inform the direction of these products. Got feedback? Please feel free to contact the following product owners:
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways. SuperGlue for CCCApplyJane Linder, Product Manager, presented some information about system integration for the Core Applications (student success products) and provided some general information about what SuperGlue is and how it is being integrated into our vision of continuous improvement.
Contact Enabling Services: Andy Newman, Manager = anewman@ccctechcenter.org List of colleges working with MMPS/Glue:
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The following items were discussed during the meeting. Links to additional information are also provided below.
Topics we didn't get to during the meeting: These items were originally on the agenda but were not discussed due to time constraints.
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title | Release Information |
CCCApply 6.4.0 Release - March 16, 2019
The CCCApply Q4 release was held on March 16, 2019. See "Q4 Quarterly Milestones" below for high-level list of changes to CCCApply. Find all links and information below:
Release Notes: CCCApply Release 6.4.0 Summary Notes
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Action Item: Open to see CCCApply News items discussed during the meeting. Links to additional information are also included.
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The Q4 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Table of Contents |
Contents
Action Item: Open to see all details from the recent March 2019 release.
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CCCApply 6.5.0 - Production release = June 28, 2019 - Includes the Noncredit Application production launch. |
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Project Summary
Project Summary: CCCApply Redesign Project Dashboard Objectives:
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page
CCCApply Noncredit Application Dashboard Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application Discussion
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to
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Q1 - Annual Update Release - September 2018
Q2 - Redesign Release - December 2018
Q3 - Redesign Release - March 2019
Q4 - Planned - Redesign Release - June 2019
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This is a tentative roadmap. The budget and the scope has not yet been finalized.
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Legal Requirements Review
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2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
What do we need to know?
What MUST we do?
AB 3255 - Omnibus Bill
What do we need to know?
What MUST we do?
SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
Dissecting AB 3101
Interpreting this bill
How the CCCApply Redesign project is addressing the bill
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Below are the changes that were identified and approved for the June 2019 release.
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Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
2018 Parking Lot Carry-Over
Change Request Parking Lot
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
2019 Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date
Time
Description
Location
Tuesday, February 5
1:30pm - 3:30pm
CCCApply User Group Meeting - Q1
Online
Wednesday, May 1
12:00pm - 2:00pm
CCCApply User Group Meeting - Q2
2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
Tuesday, August 13
1:30pm - 3:30pm
CCCApply User Group Meeting - Q3
Online
Tuesday, November 12
1:30pm - 3:30pm
CCCApply User Group Meeting - Q4
Online
Post CACCRAO Conference - April 29 - May 2, 2018
Sacramento, CA - Holiday Inn Oldtown
November 29
CCCApply Steering Committee Meeting
2:00 ppm - 4:00pm
ONLINE
Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership.
CCCApply User Group District Roster: Approval Poll Table
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# | District | Vote | 1 | Cerritos CCD | Southern | 2 | Chabot-Las Positas District | Southern | 3 | Contra Costa CCD | Bay Area | 4 | El Camino CCD | Southern | 5 | Kern CCD | Central | 6 | Los Angeles CCD | Southern | 7 | Los Rios CCD | Northern | 8 | Rancho Santiago CCD | Southern | 9 | Rio Hondo CCD | Southern | 10 | Riverside CCD | Southern | 11 | San Francisco CCD | Bay Area | 12 | San Joaquin-Delta CCD | Central | 13 | San Mateo CCD | Bay Area | 14 | Santa Rosa CCD | Northern | 15 | South Orange CCD | Southern | 16 | CCCTC | 17 | CCCCO |
) | 1/25/19 |
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2019-11 | 2/08/19 |
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2019-12 | Update Visa Types that are Eligible for Residency Determination | 2/15/19 |
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2019-03 | CCCApply Redesign Release #4 | 3/01/19 |
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2019 New Change Requests |
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2018 New Change Requests |
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DEFERRED Changes Pending |
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Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
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Change Request Parking Lot In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
Discuss issues with the Report Center |
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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