Online Meeting Information
This meeting will be held online via Zoom.
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title | Meeting Information |
Date Thursday, March 28, 2019
Time 1:00 pm - 3:00 pm
Location ONLINE
title | Click here to see the Zoom meeting information... |
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Zoom Information
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
Agenda
1:00 pm
Roll Call
Quick Review: November 2018 Meeting
CCCApply Project News
CCCApply Workshop Update
Update on CCCApply Redesign Project
Legal Requirements Review
Change Requests Review
3:00 pm
Close Meeting
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2019
CCCApply USER GROUP MEMBERS
Name
District
Name
District
Name
District
Quyen Lu/Wanda Wong
Joshua Rosales
El Camino CCD
Richette Bell
Compton CCD
Angela Embry
El Camino CCD
X
Karen Sea
Samantha Powell
San Joaquin-Delta CCD
Rozen Bondoc
Chabot-Las Positas
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Satish Warrier
Betty Glyer-Culver
Los Rios CCD
Mark DeAsis
Riverside CCD
Stephanie Murguia
Cerritos CCD
Cindy Gonzales
Los Rios CCD
Tuyen Nguyen
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Vince Orton
Cerritos CCD
Craig Hayward
Martha Rios (sub)
Jasmine Robinson
Janice Love (research)
Rancho Santiago CCD
Gary Bird
CCCCO
Elena Alcala - NEW!
CCCCO
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO
Replacement - Elena Alcala - CCCCO
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
Review: November 2018 Meeting
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See minutes from the last User Group meeting on November 29, 2018. |
Q&A - Chat from Meeting
Below are questions and answers from the Zoom meeting's Chat window. Personal conversations and the roll call were removed.
13:13:58 From Olivia (Alvarado - LACCD) : what is the eta for the multiple measures MOU?
13:15:08 From Jennifer Coleman : The MOU is now out for signatures. We are hoping that is complete in the next week or so.
13:16:43 From Jennifer Coleman : Once the MOU is finalized, MMPS is ready to use. Pilot colleges have been testing data delivery, and other colleges are getting set-up with SuperGlue in order to begin using the tool as soon as it is available.
13:15:40 From Josh Rosales : What is required of the local ITS staff to implement SuperGlue?
Patty: Josh, I have asked Jane Linder to contact you with information for your ITS team. Alternately, please feel free to contact her at jlinder@ccctechcenter.org
13:17:37 From Olivia : Where can we find a list of the SuperGlue pilot colleges?
Please see the full list of SuperGlue pilot colleges, pasted in the section below.
13:38:21 From Ali Salinas (Riverside City College) : Patty, do these figures exclude the time needed to create an OpenCCC account?
13:43:15 From Olivia : Hi Patty. Is there a statistical report for abandoned applications?This question is in reference to a slide that was presented - showing the latest "Time to Completion" report and the numbers (average, mean, median)
An analysis was done in 2016 by a data analyst contracted by the CCC Technology Center to do a series of analyses on our LTD OpenCCCApply data. Time to Completion was one of the analyses done.
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See here: NOTE from Product Manager: Back in last 2017 when CCCApply was originally |
13:44:48 From Jane Linder : Colleges live on SuperGlue report:
13:51:41 From Chris Truong - Santa Ana College to Patty Donohue (Privately) : Hi Patty. I am interested in seeing the residency changes. Thank you.Answer goes here
14:02:44 From Michael Ward : When viewing the Majors, will there be a way to filter the view to only show credit, or only show non-credit, or all majors?
14:06:55 From Paulette Lino : Yes - i would like Andy Newman's contact info please14:04:43 From Jane Linder : Email for Enabling Services if your college wants to install SuperGlue or “turn on” specific datasets for delivery (like Glue for Apply or Multiple Measures data)
14:04:45 From Jane Linder : Andy Newman, anewman@ccctechcenter.org. Andy is the head of Enabling Services and will get your request to the Customer Relationship Manager for your college
14:11:38 From Michael Ward : Our credit versus non-credit have completely different terms with different start and end dates.
14:39:46 From Mitch Leahy : Idea for the parent guardian question- reverse the order. Present the parent info by default and have the student select that they don’t have their parent information.This sounds like a new change request that may need to be added to the Noncredit Application. Patty will add this to the agenda for the next Noncredit Pilot meeting on April 12.
14:12:23 From Paulette Lino : I like Michelle's vision. It makes sense.
This suggestion will be added to the Parking Lot to be discussed during the next CCCApply User Group meeting. The request will be researched and groomed for review.
14:40:01 From Pamela Mery to Patty Donohue (Privately) : Thank you for everything you've been doing, Patty. Lots going on. Absorbing all the info.
14:56:27 From Ali Salinas (Riverside City College) : Just to play devil's advocate - there has been concern within our district about students not wanting to identify as DACA given the current political climate, so we opt to not use anything in our SIS to identify a student as DACA.14:59:07 From Paulette Lino : good point Ali. Would colleges have the option to not use this function for DACA?
15:00:11 From Paulette Lino : Chabot is a sanctuary school and it may be an issue if this gets implemented. I agree with Ali that we have students not wanting to identify as DACA
15:02:15 From Betty Glyer Culver : I would like to support Ali's concern/questions and suggest we consider further followup regarding DACA. Do we need further review on this from a legal perspective related to identifying a student as DACA in our SIS. maybe the option to not use as suggested.
15:02:20 From Mitch Leahy : Here it is: https://cccnext.jira.com/wiki/spaces/PD/pages/855999167/CCCApply+Advisory+Committee+-+Meeting+Agenda+-+March+28+2019?preview=/855999167/855967601/2018_Residency_Overview_Document_FINAL.pdfThank you Ali, Betty and Paulette. This is a perfect example of why this committee is so valuable to the system overall, and why we need experts like you to ensure all sides of issues are considered before adding or removing questions to the application.
Can I would like to suggest that you three take the lead on this issue and determine the best way to move forward with this issue.
Could you please review this change from a needs perspective and bring back to this group your findings?
15:05:58 From Betty Glyer Culver : Perhaps bring in some folks working on concurrent enrollment programs to gather their input.
15:06:11 From Betty Glyer Culver : I meant dual enrollment.
15:06:19 From Patty Donohue : Good point, Betty.
15:06:49 From Betty Glyer Culver : I can get a rep from Los Rios once we enter the discussion....
15:07:51 From Chris Truong - Santa Ana College to Patty Donohue (Privately) : Hi Patty. I can refer a staff member who oversees Dual Enrollnment at SAC to join the group for her input. Let me know. Thank you.
15:08:12 From Patty Donohue to Chris Truong - Santa Ana College (Privately) : Thank you!
15:10:31 From Anna Salazar - EAST : Anna at EAST/LACCD I work with dual enrollment. Perhaps hide questions that dual enrollment students do not have to answer
15:12:32 From Michael Ward : This time works fine for me!
Online Meeting Information
This meeting will be held online via Zoom.
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE
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Missed the meeting? Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019 |
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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Below are questions and answers from the Zoom meeting's Chat window. Personal conversations and the roll call were removed. 13:13:58 From Olivia (Alvarado - LACCD) : what is the eta for the multiple measures MOU?
13:15:40 From Josh Rosales : What is required of the local ITS staff to implement SuperGlue?
13:17:37 From Olivia : Where can we find a list of the SuperGlue pilot colleges?
13:38:21 From Ali Salinas (Riverside City College) : Patty, do these figures exclude the time needed to create an OpenCCC account?
13:44:48 From Jane Linder : Colleges live on SuperGlue report:
14:02:44 From Michael Ward : When viewing the Majors, will there be a way to filter the view to only show credit, or only show non-credit, or all majors?
14:06:55 From Paulette Lino : Yes - i would like Andy Newman's contact info please
14:11:38 From Michael Ward : Our credit versus non-credit have completely different terms with different start and end dates.
Enhance Parent/Guardian Information Question in CCCApply? 14:39:46 From Mitch Leahy : Idea for the parent guardian question- reverse the order. Present the parent info by default and have the student select that they don’t have their parent information.
Thanks! Add DACA to Citizenship Status Question in CCCApply? 14:56:27 From Ali Salinas (Riverside City College) : Just to play devil's advocate - there has been concern within our district about students not wanting to identify as DACA given the current political climate, so we opt to not use anything in our SIS to identify a student as DACA.
15:02:20 From Mitch Leahy : Here it is: https://cccnext.jira.com/wiki/spaces/PD/pages/855999167/CCCApply+Advisory+Committee+-+Meeting+Agenda+-+March+28+2019?preview=/855999167/855967601/2018_Residency_Overview_Document_FINAL.pdf
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Action Item: Please review the Q&A from the Chat for comments, questions and answers from the March 28 meeting.
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NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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UPCOMING MEETINGS
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No In-Person Meeting After 2019 CACCRAO Conference |
Updates will be shared with this committee as they evolve.
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Student Success Product Group - Jennifer Coleman, Director Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include:
Unifying Student Success Products At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants (OEI, EPI, and CAI) that were awarded to the Tech Center in 2013-14, changed, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding. Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products. Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward. Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward.
Student Success Product Managers As the CCCApply User Group expands it's vision towards continuous improvement, we look to you and our other user groups to make sure that we are collecting the feedback that we need in order to inform the direction of these products. Got feedback? Please feel free to contact the following product owners:
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways. SuperGlue for CCCApplyJane Linder, Product Manager, presented some information about system integration for the Core Applications (student success products) and provided some general information about what SuperGlue is and how it is being integrated into our vision of continuous improvement.
Contact Enabling Services: Andy Newman, Manager = anewman@ccctechcenter.org List of colleges working with MMPS/Glue:
Cypress College De Anza College Diablo Valley College Folsom Lake College Foothill College Fresno City College Fullerton College Golden West College Hartnell College Imperial Valley College Lake Tahoe Community College Laney College Lassen Community College Los Medanos College Merritt College Mira Costa College Mission College Modesto Junior College Moorpark College Mt. San Antonio College Ohlone College Orange Coast College Oxnard College Porterville College Reedley College Rio Hondo College Sacramento City College Santa Barbara City College Santa Monica College Shasta College Sierra College Skyline College Ventura College West Hills College Coalinga West Hills College Lemoore West Valley College |
CCCApply News
The following items were discussed during the meeting. Links to additional information are also provided below.
Description
CCCApply Workshop 2019
IMPORTANT
The annual CCCApply Workshop has been postponed for 2019.
Unfortunately - the facility and host college that was originally confirmed for this year's workshop fell through (CCCApply Steering member retired unexpectedly) and on December 31, 2018, we found ourselves without a sponsor college. This, as well as the changes happening at the CO relative to restructuring the Steering Committee, contributed to the delay in ascertaining an alternate host and facility.
Discussions about alternatives are currently underway, including:
- Seek volunteers to host a Fall 2019 workshop
- Work with the Tech Center, Chancellor's Office, and User Groups to plan a "virtual" workshop/conference
- Worst case: Take a year off and start planning the 2020 event.
CCCApply product manager is working with the Core Applications director and other product teams to look for ways to collaborate on a combined event for Fall 2019 or Spring 2020.
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The following items were discussed during the meeting. Links to additional information are also provided below.
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CCCApply Redesign Project
Find more information about the CCCApply Redesign Project here:
CCCApply Redesign Project Dashboard
The CCCApply Redesign project is ongoing. The Redesign Workgroup continues to meet monthly - at a minimum - to discuss the overarching goals for ensuring CCCApply can meet the requirements laid out in AB 3101 by July 31, 2019.
By the end of Q3 (FY18/19) CCCApply has made the following changes and enhancements to the Standard Application:
CCCApply Redesign Changes in FY18/19
More information on the Redesign project is provided in the section below, including additional links to documentation.
The Redesign Workgroup continues to meet regularly to discuss immediate, short-term changes to CCCApply to ensure we are meeting the objectives of AB 3101.
If you are interested in joining this Workgroup, we are looking for additional expertise in Admissions & Records and would welcome additional participation for the remainder of the Workgroup.
If you are interested in joining the Workgroup, please contact Patty Donohue, pdonohue@ccctechcenter.org and I will add you to the recurring invite.
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Noncredit Application Update
More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here:
Noncredit Application - Project Dashboard
Noncredit Pilot Project - March 4 Meeting
Noncredit Pilot Project - March 22 Meeting
The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.
On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.
Three New Features Identified
The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include:
The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard ApplicationThe ability for the Noncredit App to have different Supplemental Questions than the Standard Application
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).
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CCCApply Quarterly Milestones FY18/19
CCCApply has outlined objectives and priorities for the development project for FY18/19. One change this year - driven largely by the CCCApply Redesign Workgroup under the direction of the CCC Chancellor's Office - has committed to quarterly release plan.
See the section below outlining the high-level summaries from each release scheduled for this fiscal year.
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Topics we didn't get to during the meeting:
These items were originally on the agenda but were not discussed due to time constraints.
- 2018-2019 CCCApply Roadmap
- Why abandon CCCApply?
Topics we didn't get to during the meeting: These items were originally on the agenda but were not discussed due to time constraints.
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Action Item: Open to see CCCApply News items discussed during the meeting. Links to additional information are also included.
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The Q4 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Table of Contents |
Action Item: Open to see all details from the recent March 2019 release.
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CCCApply 6.5.0 - Production release = June 28, 2019 - Includes the Noncredit Application production launch. |
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Project Summary
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Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
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This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Changes
Low-handing Fruit and other User Interface Changes
Upcoming changes: Removal of the Needs & Interests page
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Project Summary: CCCApply Redesign Project Dashboard Objectives:
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page
CCCApply Noncredit Application Dashboard Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application Discussion
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to
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Q1 - Annual Update Release - September 2018
Q2 - Redesign Release - December 2018
Q3 - Redesign Release - March 2019
Q4 - Planned - Redesign Release - June 2019
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This is a tentative roadmap. The budget and the scope has not yet been finalized.
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- Edit Account redesign
- Account fields review
- SSN question redesign
Legal Requirements Review
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2018 Residency Overview: 2018_Residency_Overview_Document_FINAL.pdf
What do we need to know?
What MUST we do?
AB 3255 - Omnibus Bill
What do we need to know?
What MUST we do?
SB 85 & the Updated VACA Act (SEE CCCTC-Email-Education Code 68075 Effective Jan 2019.pdf)
Time Permitting
Dissecting AB 3101
Interpreting this bill
How the CCCApply Redesign project is addressing the bill
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Below are the changes that were identified and approved for the June 2019 release.
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session Meeting Recording: |
Note: This recording is over 2.5 hours.
- Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
2019 Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date
Time
Description
Location
Tuesday, February 5
1:30pm - 3:30pm
CCCApply User Group Meeting - Q1
Online
Wednesday, May 1
12:00pm - 2:00pm
CCCApply User Group Meeting - Q2
2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
Tuesday, August 13
1:30pm - 3:30pm
CCCApply User Group Meeting - Q3
Online
Tuesday, November 12
1:30pm - 3:30pm
CCCApply User Group Meeting - Q4
Online
Post CACCRAO Conference - April 29 - May 2, 2018
Sacramento, CA - Holiday Inn Oldtown
November 29
CCCApply Steering Committee Meeting
2:00 ppm - 4:00pm
ONLINE
Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership.
CCCApply User Group District Roster: Approval Poll Table
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# | District | Vote | 1 | Cerritos CCD | Southern | 2 | Chabot-Las Positas District | Southern | 3 | Contra Costa CCD | Bay Area | 4 | El Camino CCD | Southern | 5 | Kern CCD | Central | 6 | Los Angeles CCD | Southern | 7 | Los Rios CCD | Northern | 8 | Rancho Santiago CCD | Southern | 9 | Rio Hondo CCD | Southern | 10 | Riverside CCD | Southern | 11 | San Francisco CCD | Bay Area | 12 | San Joaquin-Delta CCD | Central | 13 | San Mateo CCD | Bay Area | 14 | Santa Rosa CCD | Northern | 15 | South Orange CCD | Southern | 16 | CCCTC | 17 | CCCCO |
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- Remove the Needs & Interests page (all questions/sections) per Chancellor's Office request to address AB 3101
- Update Foster Youth Status question text and priority registration logic per SB 906
- Update Parent/Guardian Information (Dependency Status) language (to remove Care & Control bug for foster youth minors)
- Add new value to the Gender field responses: Non-binary
- Add new/missing Visa types to the Citizenship Status question, Table F, and the residency logic (triggers display of the Residency page)
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
2018 Parking Lot Carry-Over
Change Request Parking Lot
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
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Change Request Parking Lot In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.
Discuss issues with the Report Center |
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
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