This meeting will be held online via Zoom.
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title | Meeting Information |
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Date Thursday, March 28, 2019
Time 1:00 pm - 3:00 pm
Location ONLINE
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title | Click here to see the Zoom meeting information... |
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Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851MEETING ID: 677-051-3851
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Agenda
TIME | DESCRIPTION | SPEAKER | 1:00 pm | Roll Call | Leahy |
1:10 pm | Review: CCCApply Public Documentation Site / Past Steering Minutes & More | Donohue |
CCCApply Project News | 1:30 pm | CCCApply Workshop Update | Donohue | Update on CCCApply Charter & Work plan (FY18/19) | Donohue / Coleman | 1:20 pm | Update on CCCApply Redesign Project | Donohue / Leahy | Roadmap Update (FY19/20) | Legal Requirements Review | 2:00 pm | CCCApply Pending Change Requests | Donohue |
New & Deferred Change Requests | 2:30 pm | Parking Lot | 2:50 pm | Revised 2019 Quarterly Meeting Schedule | Committee |
3:00 pm | | Donohue |
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roll-call | roll-call | Roll Call2019 Advisory Committee Member Roster
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2019 CCCApply ADVISORY COMMITTEE MEMBERS |
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Name | District | Name | District | Name | District | Ali Salinas (IT) | Riverside City College - RCCD | Los Rios District - ARC | Quyen Lu/Wanda Wong | San Francsico CCD | Anna Salazar | Los Angeles CCD - ELAC | Joshua Rosales | El Camino CCD | Richette Bell | Compton CCD | Angela Embry | El Camino CCD | Karen Sea | San Joaquin-Delta CCD | Rozen Bondoc | Chabot-Las Positas | Ben Guzman | South Orange CCD | Leigh Ann Unger | Rio Hondo District | Satish Warrier | Contra Costa CCD | Betty Glyer-Culver | Los Rios CCD | Mark DeAsis | Riverside CCD | Stephanie Murguia | Cerritos CCD | Chris Truong | Rancho Santiago CCD | MaryLou Leyba | San Francisco CCD | Stacey Followill | Chabot-Las Positas | Christian Alvarado | South Orange CCD -Saddleback | Maury Pearl | Los Angeles CCD | Tina Mani | San Joaquin Delta CCD | Cindy Gonzales | Los Rios CCD | Michael Ward | Rancho Santiago CCD | Tuyen Nguyen | Rancho Santiago CCD | Clark Ray | Santa Rosa CCD | Michelle Pena | Kern CCD | Vince Orton | Cerritos CCD | Craig Hayward | Kern CCD | Mitchell Leahy | Santa Rosa CCD | Will Minnich/Susan Lorenzo | San Mateo CCD | Greg Aycock (research) | Riverside CCD (Norco) | Olivia Alvarado -IT Martha Rios (sub) | Los Angeles CCD | Catherine Frost | Contra Costa CCD | Hieu Hoang | El Camino CCD | Pam Mery | San Francisco CCD | Jasmine Robinson | San Mateo CCD | Janice Love (research) | Rancho Santiago CCD | Paulette Lino | Chabot-Las Positas CCD | CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
Gary Bird | CCCCO | Elena Alcala - NEW! | CCCCO | Deb Barker-Garcia | CCCCO | Tim Calhoon | CCCTC | Patty Donohue | CCCTC | Jennifer Coleman | CCCTC | Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO
Replacement - Elena Alcala - CCCCO
Advisory Committee Members Email List Expand |
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title | Click here for the 2018-2019 Steering Member Email list... |
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2019
CCCApply Advisory Committee
Email Address | Name | Title/Office | District | College | Notes |
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ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | dbarkergarcia@cccco.edu | Deb Barker-Garcia | CCCCO | ealcala@cccco.edu | Elena Alcala | Dean, SSP | CCCCO | New January 2019 | gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
robinsonj@smccd.edu | Jasmine Robinson | IT Dept Staff | San Mateo CCD | New Mar 15, 2019 | ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | |
mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | | pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | Leaving 2019 | Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | | pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | |
rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College | Pending Action Items from November 2018 Meeting
# | Action Item | Description of Issue | Resolution | Status |
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Request for official project plan from the CO about the Redesign Project | During the November 2018 meeting, the Committee expressed their concerns about the purpose, goals, expected outcomes and timeline for the Redesign Project (need for a project plan).They want something in writing from the Vice Chancellor to be distributed to the field (via Steering and CCC-Admissions listservs). | Not Started. Patty to discuss with Omid. | Status |
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title | Not Started |
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| Official report from Ideas42 | As part of number #1 above, the Committee (representing the field) are requesting details about the Ideas42 Research Study. What was the original charter for the study? What is the timeline? When can we expect the final recommendations report? | Patty to work with Omid on getting this information. | Status |
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title | PENDING |
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New Change Requests | List of new - unheard - changes is growing. Direct links to the new and deferred lists are listed in the "Change Requests" section below. | Deferred Change Requests | Spam Filter | CCCApply News
- Redesign Project Update
- Quarterly Milestones Recap (FY18/19)
- Q3 Release (6.4.0) Recap & Issues
- Q4 Plan
- Roadmap 2019-2020
- 2019 CISOA Recap - Why abandon CCCApply?
- 2018-2019 CCCApply Roadmap
- Core Applications Update
- New Report Center Reports: Spam/Fraud, Time-to-Completion / Student Sentiment Reports
CCCApply Redesign Project - FY2019
Project Summary: CCCApply Redesign Project Dashboard
Objectives:
- Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
Redesign Changes
Low-handing Fruit and other User Interface Changes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Pilot Project Plan: CCCApply Noncredit Application
FY18/19 Quarterly Milestones - Release Schedule
- CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Foster Youth Question Updates
- Gender Field Update (Non-Binary)
- Visa Types for Residency Updates (bug fix too)
- Parent/Guardian Dependency Status Question Update
- SuperGlue for International
- Technical Updates - Java 11 Upgrade (discuss Comm plan)
CCCApply Roadmap
Projects for FY19/20
- CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish application
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
2019 Workshop Planning
UPDATE
Item | Plan | Notes | Action Items | Status |
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Communication | Use last years Announcement Emails Registration = Event setup, landing pa | Status |
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title | NEED |
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CCCApply Redesign Workgroup Update
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
NEED: Current Status / Update on the Ideas42 Study on CCCApplyOngoing study and anticipated recommendations on the Ideas42 CCCApply study is still underway.The projected date for the Final Recommendation Report was October 2018.As of today's meeting (Thursday, November 29, 2018) communication that the final report has been submitted to the Chancellor's Office has not been relayed to CCCApply product manager. Hoping the the behavioral study would provide feedback from students - like:
What other areas could benefit from skip logic?
What areas could benefit from new question text?
What areas in particular are students needing support?
What areas in particular were creating barriers for students?
Where are the results from student focus groups? What were the questions asked?
Where are the results from staff & admin focus groups? What questions were asked?
Was a comparative analysis done on other admissions, financial aid, on-boarding technology programs? What questions were asked? Where is the RFI / matrix breakdown comparison?
Legal Requirements Review
Time Permitting
- Dissecting AB 3101
- Interpreting this bill
- How the CCCApply Redesign project is addressing the bill
- How the Noncredit Application is addressing the bill
Change Requests Pending
Description | Review Date | Status |
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2019 New Change Requests | 2018 New Change Requests | DEFERRED Changes Pending | Approved Changes for June
- Standard Application changes for June release
- Remove the Needs & Interests page (all questions/sections) per Chancellor's Office request to address AB 3101
- Update Foster Youth Status question text and priority registration logic per SB 906
- Update Parent/Guardian Information (Dependency Status) language (to remove Care & Control bug for foster youth minors)
- Add new value to the Gender field responses: Non-binary
- Add new/missing Visa types to the Citizenship Status question, Table F, and the residency logic (triggers display of the Residency page)
- (Bug fix - fixed problem with visa types not displaying Residency page)
Pending Issues that Need Review
Concurrent enrollment issues:
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Discuss issues with the Report Center
2019 Quarterly Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date | Time | Description | Location |
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Tuesday, February 5
| 1:30pm - 3:30pm
| CCCApply Advisory Committee Meeting - Q1
| Online
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Thursday, March 28 | 1:00pm - 3:00pm | CCCApply Advisory Committee Meeting - Q1 | Online |
Wednesday, May 1
| 12:00pm - 2:00pm
| CCCApply Advisory Committee Meeting - Q2
| 2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
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Q2 Meeting - NEED | Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q3 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply Advisory Committee Meeting - Q4 | Online |
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2018-meeting-schedule | 2018-meeting-schedule | Archive: 2018 Meeting Schedule Expand |
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Day | Date | Description | Type | Times | Location |
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Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA |
Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD |
Wed | March 28 | /wiki/spaces/PD/pages/228032712 | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria |
Tues | April 3 | Unscheduled - Online call to discuss MIS Data Changes | Online Meeting | 3:00 pm - 4:30 pm | ONLINE Unscheduled call to discuss MIS mandates |
Tues | May 2 | Post CACCRAO Conference - April 29 - May 2, 2018 | In-Person - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA - Holiday Inn Oldtown |
Wed | June 13 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Wed | July 25 | CCCApply Steering Committee Meeting | Online Regular Meeting | 1:00pm - 3:00pm | Note: This meeting was reschedule from In-Person at Norco College - Riverside CCD to an Online meeting |
Wed | September 26 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE |
Thurs | November 29 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 2:00 ppm - 4:00pm | ONLINE Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership. |
- Better descriptions for skill level of hands on training/labs/ activities
- Demos in the morning
- The steering committees role?
- More leadership is needed from the Chancellor’s Office for the workshop
- There appears to be a residency change field that is unused.
- Mitch and Patty will look through change requests in a separate meeting
CCCApply: Project News
Project news as of March 28, 2019.
- CCCApply Project -
- Summary of Scope, Schedule, Budget (Charter draft) under-development for FY2019
- Other Changes: Changes to teams: development teams, support staff, enabling services,
- CCCApply Users Workgroup: Changes to a workgroup model instead of a steering committee. CCCApply will be restructured into a workgroup.
Issues
Communication to the Field has been lacking and a problem.
Restructuring of the CCCApply Steering Committee
How does this affect the existing CCCApply Steering Committee?
- Not too much will change - more virtual meetings vs. in-person meetings
- Won't be called "Steering" anymore - new name: CCCApply User Workgroup
- No longer need a quorum for meetings or approvals
- Bylaws & Constitution: No longer structured around a Constitution & Bylaws, but minutes will still be required.
Questions:
Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/ tracks
REMINDER - CCCApply Workshop is very popular! New A&R staff rely on this as a way to meet, connect, learn and get information. Last year: almost 300 attendees.
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Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. |
Archive & Parking Lot
2018 Parking Lot Carry-Over
Change Request Parking Lot
- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
- ACTION ITEM: Patty is still transitioning information and on-boarding ownership of the OpenCCC project to the new Product Manager team. However, John will be included in all User Group activities, and we will work together on a communication to this committee and to all CCCApply users regarding the transition in project management and update the field on a similar upcoming OpenCCC Redesign project.
Note |
Changes to the Steering Committee - Moving to a Users work group model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users.
This meeting will be held online via Zoom.
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title | Meeting Information |
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Date Thursday, March 28, 2019 Time 1:00 pm - 3:00 pm Location ONLINE Expand |
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title | Click here to see the Zoom meeting information... |
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| MEETING ID: 677-051-3851 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
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TIME |
| DESCRIPTION | SPEAKER | 1:00 pm | Roll Call | Leahy | 1:05 pm | Quick Review: November 2018 Meeting | Donohue | 1:10 pm | Core Applications Update | Coleman |
| CCCApply Project News |
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| CCCApply Workshop Update | Donohue |
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| Update on CCCApply Redesign Project | Donohue / Leahy |
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| Update on Noncredit App Pilot Project |
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| Quarterly Milestones & Releases Recap (FY18/19) | Donohue / Coleman |
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| CCCApply Q4 Release: March 16, 2019 (v.6.4.0) |
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| Legal Requirements Review |
| 2:00 pm | Change Requests Review | Donohue |
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| New & Approved Change Requests |
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| Deferred Changes & Parking Lot |
| 2:55 pm | Revised 2019 Meeting Schedule | Committee | 3:00 pm | | Donohue |
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title | Roll Call |
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2019 CCCApply USER GROUP MEMBERS |
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| Name | District |
| Name | District |
| Name | District | X | Ali Salinas (IT) | Riverside City College - RCCD |
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| Los Rios District - ARC |
| Quyen Lu/Wanda Wong | San Francsico CCD | X | Anna Salazar | Los Angeles CCD - ELAC | X | Joshua Rosales | El Camino CCD |
| Richette Bell | Compton CCD |
| Angela Embry | El Camino CCD | X X | Karen Sea Samantha Powell | San Joaquin-Delta CCD |
| Rozen Bondoc | Chabot-Las Positas |
| Ben Guzman | South Orange CCD |
| Leigh Ann Unger | Rio Hondo District |
| Satish Warrier | Contra Costa CCD | X | Betty Glyer-Culver | Los Rios CCD |
| Mark DeAsis | Riverside CCD |
| Stephanie Murguia | Cerritos CCD | X | Chris Truong | Rancho Santiago CCD |
| MaryLou Leyba | San Francisco CCD |
| Stacey Followill | Chabot-Las Positas | X | Christian Alvarado | South Orange CCD -Saddleback |
| Maury Pearl | Los Angeles CCD |
| Tina Mani | San Joaquin Delta CCD |
| Cindy Gonzales | Los Rios CCD | X | Michael Ward | Rancho Santiago CCD |
| Tuyen Nguyen | Rancho Santiago CCD |
| Clark Ray | Santa Rosa CCD | X | Michelle Pena | Kern CCD |
| Vince Orton | Cerritos CCD | X | Craig Hayward | Kern CCD | X | Mitchell Leahy | Santa Rosa CCD | X | Will Minnich/Susan Lorenzo | San Mateo CCD |
| Greg Aycock (research) | Riverside CCD (Norco) | X | Olivia Alvarado -IT Martha Rios (sub) | Los Angeles CCD | X | Catherine Frost | Contra Costa CCD | X | Hieu Hoang | El Camino CCD | X | Pam Mery | San Francisco CCD |
| Jasmine Robinson | San Mateo CCD |
| Janice Love (research) | Rancho Santiago CCD | X | Paulette Lino | Chabot-Las Positas CCD | X | Gerlie Jeltema | South Orange CCD |
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| CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER |
| Gary Bird | CCCCO | X | Elena Alcala - NEW! | CCCCO |
| Deb Barker-Garcia | CCCCO |
| Tim Calhoon | CCCTC | X | Patty Donohue | CCCTC | X | Jennifer Coleman | CCCTC |
Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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title | Last Meeting Minutes: November 2018 |
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title | Q&A - Chat from March 28 Meeting |
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Below are questions and answers from the Zoom meeting's Chat window. Personal conversations and the roll call were removed. 13:13:58 From Olivia (Alvarado - LACCD) : what is the eta for the multiple measures MOU? 13:15:08 From Jennifer Coleman : The MOU is now out for signatures. We are hoping that is complete in the next week or so. 13:16:43 From Jennifer Coleman : Once the MOU is finalized, MMPS is ready to use. Pilot colleges have been testing data delivery, and other colleges are getting set-up with SuperGlue in order to begin using the tool as soon as it is available.
13:15:40 From Josh Rosales : What is required of the local ITS staff to implement SuperGlue? Patty's Response: Josh, I have asked Jane Linder to contact you with information for your ITS team. Alternately, please feel free to contact her at jlinder@ccctechcenter.org
13:17:37 From Olivia : Where can we find a list of the SuperGlue pilot colleges? Response: Please see the full list of SuperGlue pilot colleges, pasted in the section below.
13:38:21 From Ali Salinas (Riverside City College) : Patty, do these figures exclude the time needed to create an OpenCCC account? Response: This question is in reference to a slide that was presented - showing the latest "Time to Completion" report and the numbers (average, mean, median)
13:43:15 From Olivia : Hi Patty. Is there a statistical report for abandoned applications?
Response: An analysis was done in 2016 by a data analyst contracted by the CCC Technology Center to do a series of analyses on our LTD OpenCCCApply data. Time to Completion was one of the analyses done.
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See here: NOTE from Product Manager: Back in last 2017 when CCCApply was originally |
13:44:48 From Jane Linder : Colleges live on SuperGlue report: 13:51:41 From Chris Truong - Santa Ana College to Patty Donohue (Privately) : Hi Patty. I am interested in seeing the residency changes. Thank you.
Response: XYX
14:02:44 From Michael Ward : When viewing the Majors, will there be a way to filter the view to only show credit, or only show non-credit, or all majors? Response: This question was asked during a discussion about one of the new feature enhancements currently underway to support the new Noncredit Application in CCCApply. The feature enhancement is this: "Implement the ability to display different "Intended majors/Programs of study" in the Noncredit Application vs. the Standard Application". This feature will add a toggle in the "Add/Edit Majors" modal in the Administrator, allowing colleges to identify which application each major/program of study should appear in: Standard, Noncredit, or Both. For more information about the Noncredit Application currently being piloted by 10 districts through June 2019, see: Noncredit Application - Project Dashboard for all product information links, pilot project meeting minutes, and implementation information checklists.
14:06:55 From Paulette Lino : Yes - i would like Andy Newman's contact info please 14:04:43 From Jane Linder : Email for Enabling Services if your college wants to install SuperGlue or “turn on” specific datasets for delivery (like Glue for Apply or Multiple Measures data) 14:04:45 From Jane Linder : Andy Newman, anewman@ccctechcenter.org. Andy is the head of Enabling Services and will get your request to the Customer Relationship Manager for your college
14:11:38 From Michael Ward : Our credit versus non-credit have completely different terms with different start and end dates. Response: This sounds like a new change request that may need to be added to the Noncredit Application. Patty will add this to the agenda for the next Noncredit Pilot meeting on April 12.
Enhance Parent/Guardian Information Question in CCCApply? The chat posts below pertain to a discussion about whether the Parent/Guardian Information question - which appears only to minors in CCCApply to determine their dependency status for the purpose of determining their residency status - should be further enhanced to reduce the number of students who are confused by the question now and selecting the response, "One of the statements below is true about me:" because they don't understand the question, or the current layout is creating confusion. 14:39:46 From Mitch Leahy : Idea for the parent guardian question- reverse the order. Present the parent info by default and have the student select that they don’t have their parent information. 14:12:23 From Paulette Lino : I like Michelle's vision. It makes sense. Response: This suggestion will be added to the Parking Lot to be discussed during the next CCCApply User Group meeting. The request will be researched and groomed for review.
Thanks! 14:40:01 From Pamela Mery to Patty Donohue (Privately) : Thank you for everything you've been doing, Patty. Lots going on. Absorbing all the info.
Add DACA to Citizenship Status Question in CCCApply? The chat posts below pertain to a discussion about whether DACA should be added to the Citizenship Status options in CCCApply. 14:56:27 From Ali Salinas (Riverside City College) : Just to play devil's advocate - there has been concern within our district about students not wanting to identify as DACA given the current political climate, so we opt to not use anything in our SIS to identify a student as DACA. 14:59:07 From Paulette Lino : good point Ali. Would colleges have the option to not use this function for DACA? 15:00:11 From Paulette Lino : Chabot is a sanctuary school and it may be an issue if this gets implemented. I agree with Ali that we have students not wanting to identify as DACA 15:02:15 From Betty Glyer Culver : I would like to support Ali's concern/questions and suggest we consider further followup regarding DACA. Do we need further review on this from a legal perspective related to identifying a student as DACA in our SIS. maybe the option to not use as suggested. Response: Thank you Ali, Betty and Paulette. This is a perfect example of why this committee is so valuable to the system overall, and why we need experts like you to ensure all sides of issues are considered before adding or removing questions to the application. Can I would like to suggest that you three take the lead on this issue and determine the best way to move forward with this issue. Could you please review this change from a needs perspective and bring back to this group your findings?
15:02:20 From Mitch Leahy : Here it is: https://cccnext.jira.com/wiki/spaces/PD/pages/855999167/CCCApply+Advisory+Committee+-+Meeting+Agenda+-+March+28+2019?preview=/855999167/855967601/2018_Residency_Overview_Document_FINAL.pdf Dual Enrollment The Chat posts below pertain to a short discussion about how CCCApply could be enhanced to support Dual Enrollment better.
15:05:58 From Betty Glyer Culver : Perhaps bring in some folks working on concurrent enrollment programs to gather their input. 15:06:11 From Betty Glyer Culver : I meant dual enrollment. 15:06:19 From Patty Donohue : Good point, Betty. 15:06:49 From Betty Glyer Culver : I can get a rep from Los Rios once we enter the discussion.... 15:07:51 From Chris Truong - Santa Ana College to Patty Donohue (Privately) : Hi Patty. I can refer a staff member who oversees Dual Enrollment at SAC to join the group for her input. Let me know. Thank you. 15:08:12 From Patty Donohue to Chris Truong - Santa Ana College (Privately) : Thank you! 15:10:31 From Anna Salazar - EAST : Anna at EAST/LACCD I work with dual enrollment. Perhaps hide questions that dual enrollment students do not have to answer
Patty will follow-up with Anna, Chris, and Betty to follow up on their offers to connect with specialists in the area of Dual Enrollment and invite them to participate in discussing this issue further. If anyone else has any suggestions regarding how we can enhance CCCApply to better support dual enrollment students, please contact Patty Donohue, pdonohue@ccctechcenter.org.
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Action Item: Please review the Q&A from the Chat for comments, questions and answers from the March 28 meeting.
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title | 2019 Meeting Schedule |
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NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now! Date | Time | Description | Location |
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Thursday, March 28 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q3 | Online | Wednesday, May 1
| 12:00pm - 2:00pm
| CCCApply User Group Meeting - Q2
| 2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
| Thursday, May 9 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q4 | Online | Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q1 | Online | Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q2 | Online |
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UPCOMING MEETINGS
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No In-Person Meeting After 2019 CACCRAO Conference There will NOT be an in-person meeting on May 1, 2019 - the afternoon of the last day of the CACCRAO conference. Due to the restructuring of the CCCApply Steering Committee - until further notice - all "CCCApply User Group" meetings will be held online using Zoom.
Next User Group Meeting: Our next meeting is scheduled for Thursday, May 9, 1:00 pm - 3:00 pm. See the 2019 Meeting Schedule above for future dates. |
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title | CCC Core Applications Update |
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Student Success Product Group - Jennifer Coleman, Director Jennifer Coleman provided an update on the CCCTC Programs Director, provided an update on the "Core Applications" suite of on-boarding tools that make up the Student Success division of the CCC Technology Center. The Student Success applications include: - CCCApply
- OpenCCC
- MyPath
- Multiple Measures Initiative
- eTranscripts
- SuperGlue
Unifying Student Success Products At the start of the 2018-19 fiscal year, the funding structure for the three primary technology grants (OEI, EPI, and CAI) that were awarded to the Tech Center in 2013-14, changed, which allowed us the opportunity to re-focus the vision for our student-centric, on-boarding services more globally, from the student and faculty/staff perspectives. We've been working on breaking down many of the silos that existed across our product offerings because of the previous structures and separate funding. Opportunities to streamline across the product set. Re-exploring the ways our tools are developed and structured. Working together to meet needs as a group. Working more closely across these products. Already looking at FY19/20 - integrating tools, services, objectives. Including this important group as we move forward.
Over the course of this year, the Student Success products group has been working together to ensure that our core product offerings are much more integrated moving forward. - For the student user perspective, our focus is on looking for opportunities to streamline and enhance the user experience through improvements to user interfaces.
From the college faculty/staff perspective we are focused on ways to assist colleges meet their vision for success goals, such as Guided Pathways and assisting wherever we can to support your efforts around the student centered funding formula and all of the the integrated reporting that you're required to do. - From systemwide perspective, we are committed to continuous improvement and integrating feedback into our development and implementation projects.
- Good design and good decision making as it relates to enhancing our products going forward.
Student Success Product Managers
As the CCCApply User Group expands it's vision towards continuous improvement, we look to you and our other user groups to make sure that we are collecting the feedback that we need in order to inform the direction of these products. Got feedback? Please feel free to contact the following product owners:
Multiple Measures Placement Service (MMPS) - AB 705 (Ed Results, CCGI, and other partners) - validating software and integration types of delivery data in various ways. SuperGlue for CCCApplyJane Linder, Product Manager, presented some information about system integration for the Core Applications (student success products) and provided some general information about what SuperGlue is and how it is being integrated into our vision of continuous improvement. - SuperGlue is a real-time data delivery mechanism for tools and services offered by the Tech Center. It is an alternative to the Download Client. it delivers
- Currently SuperGlue is delivering CCCApply data directly to the college's SIS, as well as the CC Promise Grant and the International App data set.
- Colleges like it because they get the full set directly into the SIS.
Interested in implementing Glue? = Reach out and collaborate with our Enabling Services division. They do the heavy-lifting. They will work with your college or district IT department and our goal to keep the level of effort down for the college.
Contact Enabling Services: Andy Newman, Manager = anewman@ccctechcenter.org List of colleges working with MMPS/Glue: Expand |
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American River College Antelope Valley College Bakersfield College Barstow College Berkeley City College Butte College Cabrillo College Canada College Cerro Coso Community College Chaffey College Clovis Community College Coastline Community College College of Alameda College of San Mateo College of the Redwoods College of the Sequoias College of the Siskiyous Columbia College Compton College Contra Costa College Cosumnes River College Cypress College De Anza College Diablo Valley College Folsom Lake College Foothill College Fresno City College Fullerton College Golden West College Hartnell College Imperial Valley College Lake Tahoe Community College Laney College Lassen Community College Los Medanos College Merritt College Mira Costa College Mission College Modesto Junior College Moorpark College Mt. San Antonio College Ohlone College Orange Coast College Oxnard College Porterville College Reedley College Rio Hondo College Sacramento City College Santa Barbara City College Santa Monica College Shasta College Sierra College Skyline College Ventura College West Hills College Coalinga West Hills College Lemoore West Valley College |
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title | CCCApply News |
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The following items were discussed during the meeting. Links to additional information are also provided below. Description | Meeting Discussion / Notes | Action Items | Status |
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CCCApply Workshop 2019 | IMPORTANT The annual CCCApply Workshop has been postponed for 2019. Unfortunately - the facility and host college that was originally confirmed for this year's workshop fell through (CCCApply Steering member retired unexpectedly) and on December 31, 2018, we found ourselves without a sponsor college. This, as well as the changes happening at the CO relative to restructuring the Steering Committee, contributed to the delay in ascertaining an alternate host and facility. Discussions about alternatives are currently underway, including: - Seek volunteers to host a Fall 2019 workshop
- Work with the Tech Center, Chancellor's Office, and User Groups to plan a "virtual" workshop/conference
- Worst case: Take a year off and start planning the 2020 event.
| CCCApply product manager is working with the Core Applications director and other product teams to look for ways to collaborate on a combined event for Fall 2019 or Spring 2020.
Updates will be shared with this committee as they evolve. | | CCCApply Redesign Project
Find more information about the CCCApply Redesign Project here: CCCApply Redesign Project Dashboard | The CCCApply Redesign project is ongoing. The Redesign Workgroup continues to meet monthly - at a minimum - to discuss the overarching goals for ensuring CCCApply can meet the requirements laid out in AB 3101 by July 31, 2019. By the end of Q3 (FY18/19) CCCApply has made the following changes and enhancements to the Standard Application: CCCApply Redesign Changes in FY18/19 More information on the Redesign project is provided in the section below, including additional links to documentation. | The Redesign Workgroup continues to meet regularly to discuss immediate, short-term changes to CCCApply to ensure we are meeting the objectives of AB 3101. If you are interested in joining this Workgroup, we are looking for additional expertise in Admissions & Records and would welcome additional participation for the remainder of the Workgroup. If you are interested in joining the Workgroup, please contact Patty Donohue, pdonohue@ccctechcenter.org and I will add you to the recurring invite. | | Noncredit Application Update
More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: Noncredit Application - Project Dashboard Noncredit Pilot Project - March 4 Meeting Noncredit Pilot Project - March 22 Meeting | The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges. On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.
Three New Features Identified The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include: - The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard Application
- The ability for the Noncredit App to have different Supplemental Questions than the Standard Application
- The ability for the Noncredit App to have a different Welcome/landing page than the Standard Application
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019). | The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019. | | CCCApply Quarterly Milestones FY18/19 | CCCApply has outlined objectives and priorities for the development project for FY18/19. One change this year - driven largely by the CCCApply Redesign Workgroup under the direction of the CCC Chancellor's Office - has committed to quarterly release plan. See the section below outlining the high-level summaries from each release scheduled for this fiscal year. | See the Quarterly Milestones section below for details. | |
Topics we didn't get to during the meeting: These items were originally on the agenda but were not discussed due to time constraints. Description | Meeting Discussion / Notes |
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CCCApply Roadmap 2019-2020 | See the summary below | CISOA 2019 Recap | - 2018-2019 CCCApply Roadmap
- Why abandon CCCApply?
| New Report Center Reports | Spam/Fraud, Time-to-Completion / Student Sentiment Reports |
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Action Item: Open to see CCCApply News items discussed during the meeting. Links to additional information are also included.
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title | CCCApply 6.4.0 Release |
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The Q4 CCCApply production release - V.6.4.0 - was deployed on March 16, 2019. Below please find the TOC links from the full CCCApply 6.4.0 Release Notes Summary. Table of Contents |
Action Item: Open to see all details from the recent March 2019 release.
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title | Next Release |
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CCCApply 6.5.0 - Production release = June 28, 2019 - Includes the Noncredit Application production launch. |
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title | CCCApply Redesign Project - FY18/19 |
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Project Summary The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind. The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
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Project Summary: CCCApply Redesign Project Dashboard Objectives: - Shorten the application by removing all questions that are not mandated to be included on the application
- Implement a residency-exempt application process for noncredit students
Redesign Changes Low-handing Fruit and other User Interface Changes Upcoming changes: Removal of the Needs & Interests page
Noncredit Application ProjectCCCApply Noncredit Application Dashboard Wanna see how the user interface and data fields are modified in the Noncredit Application? Pilot Project Plan: CCCApply Noncredit Application
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NEED: Current Status / Update on the Ideas42 Study on CCCApply - Ongoing study and anticipated recommendations on the Ideas42 CCCApply study is still underway.
- The projected date for the Final Recommendation Report was October 2018.
We hoped the behavioral study would provide feedback from students - like: - What other areas could benefit from skip logic?
- What areas could benefit from new question text?
- What areas in particular are students needing support?
- What areas in particular were creating barriers for students?
- Where are the results from student focus groups? What were the questions asked?
- Where are the results from staff & admin focus groups? What questions were asked?
- Was a comparative analysis done on other admissions, financial aid, on-boarding technology programs? What questions were asked? Where is the RFI / matrix breakdown comparison?
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title | FY18/19 Quarterly Milestones |
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In 2018-2019, CCCApply moved to a quarterly release schedule at the request of the Chancellor's Office in order to - CCCApply Redesign - Phase 1 - Release 1
- Spam Filter Web Service
- New CCC Administrator - Core Services - SSO Authentication
- CCCApply Administrator 2.0 Upgrade
- Meta Majors / Category Filter
- CCCApply Redesign - Phase 1 - Release 2
- Race & Ethnicity Expansion Project
- UI Styles & Branding Update - Part 1: Align with MyPath Styles
- 2019-2020 Promise Grant (BOG) Application
- CCCApply Redesign - Phase 1 - Release 3
- Noncredit Application - Pilot Phase
- Maintenance & Support (Bug Fixes)
Q4 - Planned - Redesign Release - June 2019- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Pending: Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Pending: Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Pending: Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
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title | CCCApply Roadmap |
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Projects for FY19/20 This is a tentative roadmap. The budget and the scope has not yet been finalized. - CCCApply Redesign - Phase II
- Mobile-friendly application
- Spanish translation
- OpenCCC Account Redesign
- Edit Account redesign
- Account fields review
- SSN question redesign
- Universal Form Engine
- International Application Enhancements - Document Upload feature
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style | Heading 2 |
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title | Change Requests |
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Below are the changes that were identified and approved for the June 2019 release. Issues that Need Review
Concurrent enrollment issues: Can a high school student have a college degree while still in high school? How often is a concurrent student a returning college student?
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Action Items: Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.
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title | Parking Lot |
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2018 Parking Lot Carry-Over
Change Request Parking Lot In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet. Expand |
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- Continue working moving the Consent to Release mechanism to the beginning of the application.
- Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
- For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
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Discuss issues with the Report Center |
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title | Archive |
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Residency Review Sub-Committee - July 25, 2018 - Meeting Recording Expand |
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Note: This recording is over 2.5 hours. - Review goals & objectives for this discussion
- Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
- SAAM
- Ed Code & Title V
- CCC Residency Questionnaire
- http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
- Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort.
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Meeting Chat Conversation:
Advisory Committee District Roster: Approval Poll Table
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| # | District | Vote | 1 | Cerritos CCD | Southern | 2 | Chabot-Las Positas District | Southern | 3 | Contra Costa CCD | Bay Area | 4 | El Camino CCD | Southern | 5 | Kern CCD | Central | 6 | Los Angeles CCD | Southern | 7 | Los Rios CCD | Northern | 8 | Rancho Santiago CCD | Southern | 9 | Rio Hondo CCD | Southern | 10 | Riverside CCD | Southern | 11 | San Francisco CCD | Bay Area | 12 | San Joaquin-Delta CCD | Central | 13 | San Mateo CCD | Bay Area | 14 | Santa Rosa CCD | Northern | 15 | South Orange CCD | Southern | 16 | CCCTC | 17 | CCCCO | 2017 Steering Committee
3 = Bay Area Region
2 = Northern Region
2 = Central Region
8 = Southern Region
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Archive: 2018 Meeting Schedule Expand |
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Day | Date | Description | Type | Times | Location |
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Tues | January 30 | 2018 Appreciation Dinner | In-Person - Dinner | 7:00 pm - 10:00 pm | Mangia Mangia Restaurant, Albany, CA | Wed | January 31 | CCCApply Steering Committee Meeting - January 2018 | In-Person - Meeting | 10:00 am - 3:30 pm | Contra Costa College - Room TBD | Wed | March 28 | /wiki/spaces/PD/pages/228032712 | In-Person - Workshop | 9:00 am - 4:00 pm | Orange Coast College - Meeting Rooms & Cafeteria | Tues | April 3 | Unscheduled - Online call to discuss MIS Data Changes | Online Meeting | 3:00 pm - 4:30 pm | ONLINE Unscheduled call to discuss MIS mandates | Tues | May 2 | Post CACCRAO Conference - April 29 - May 2, 2018 | In-Person - Short Meeting | 12:00 pm - 2:00 pm | Sacramento, CA - Holiday Inn Oldtown | Wed | June 13 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE | Wed | July 25 | CCCApply Steering Committee Meeting | Online Regular Meeting | 1:00pm - 3:00pm | Note: This meeting was reschedule from In-Person at Norco College - Riverside CCD to an Online meeting | Wed | September 26 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 1:30 pm - 3:30 pm | ONLINE | Thurs | November 29 | CCCApply Steering Committee Meeting | Online - Regular Meeting | 2:00 ppm - 4:00pm | ONLINE Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership. |
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