Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, August 13, 2019 Time 1:00 30 pm - 3:30 pm Location ONLINE
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Agenda
TIME | DESCRIPTION | SPEAKER | ||||||
1:00 30 pm | Roll Call | Leahy | 1:05 pm | Quick Review:Call & Review May 9 Meeting Minutes | Donohue | 1:10 pm|||
2018-2019 FY Review | Donohue / Pena | |||||||
News & Updates | Current Projects - Under(Spam Filter) | |||||||
Fall 2019 Release - In-Progress Development | Donohue | |||||||
HS Transcript Section (Multiple Measures) | ||||||||
Spam Filter Project (Pii Model) | ||||||||
1:50 pm | Mobile Support for CCCApply Application (Demo | Next Quarter) | ||||||
2:15 pm | On the Roadmap - Pending Projects | |||||||
Spanish Application Translation | ||||||||
Apply Glue Integrations | ||||||||
Auto-population API - CCGI, QuottlyPopulation API | ||||||||
Access to In-Progress Applications > Admin ModuleApplication Data | ||||||||
CCCApply Legal Information Requirements / Language Revisions
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Documentation Security | ||||||||
2:45 pm | Change Requests | |||||||
Gainful Employment Disclosure Requirements Legislation | ||||||||
Homeless Students (age limit?) | ||||||||
Dual Enrollment | ||||||||
Open Change Requests | ||||||||
Old Change Requests | ||||||||
Parking Lot Issues | ||||||||
3:15 pm | Call for Student & Faculty Staff User Testing | |||||||
3:15 pm | Call for 2019-2020 Sub-Committees Confirm Upcoming | |||||||
3:25 pm | 2020 Meeting Schedule | |||||||
3:00 30 pm | Close Meeting - Next meeting Tuesday, November 12 - 1:30 pm - 3:30pm | Donohue |
Roll Call
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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CCCApply News
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The following items were discussed during the meeting. Links to additional information are also provided below. | ||||
Description | Meeting Discussion / Notes | Action Items | Status | Spam Filter Web Service News | Lots of fraud has been reported over the past month. The new "retraining" model is being implemented to production tomorrow night (Friday, May 10). This will help the prediction service better identify and suspend fraud vs. legitimate applications. | Make sure the colleges know where to put the email address for nightly notifications. Rio Hondo - spam is getting through | CCC Report Center Upgrade | The CCC Security Center has identified a security risk with the current version of Jasper (CCC Report Center). We've also identified some issues with the current instance due to a massive overload of reports and resources within the Report Center. The Tech Center is meeting with TIBCO (Jasper vendor) today to discuss an expedited upgrade to the latest version. One of the outcomes we expect are recommendations to restrict unlimited use of the Report Center and implement new policies and procedures (best practices) for the number of ad hoc reports that can be created/used at a time. Also we are discussing ways to implement efficiencies by way user training (considering regular training sessions for colleges). |
Producing Implementation Documentation
Best Practices
Java 7 is no longer supported. The Download Client is moving to Java 8 (Corretto) and we will be communicating with the field that all colleges must upgrade Java (if they haven't already) with the 6.5.0 release.
Communication will be going out to colleges within the next week to ensure all IT staff are aware of the new system requirements.
Need advice for a CCCApply COLLEGE survey.
What critical needs?
What major complaints?
Noncredit Application Update
More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here:
Noncredit Application - Project Dashboard
The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.
On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges.
Three New Features Identified
The Noncredit pilot colleges have met twice since the application was released to pilot in February. During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented. These include:
The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard ApplicationThe ability for the Noncredit App to have different Supplemental Questions than the Standard Application
Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).
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CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th. See the breakdown here. |
Q4 - Planned - Redesign Release 6.5.0 - June 28 2019
- CCCApply Redesign - Phase 1 - Release 4
- Account Info/Mailing page update
- Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
- Noncredit Application Production Release
- Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
- Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
- Implement a unique Welcome/landing page for the Noncredit application
- Legal Mandates - Change Requests
- Update the California Foster Youth language and logic per SB 906
- Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
- Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
- Update the Visa Types eligible for residency (Table F) in the Citizenship section
- Deliver International Application data set to SuperGlue
- Technical Updates - Java Upgrade (discuss Comm plan)
- Bug Fixes
Noncredit Application Project
CCCApply Noncredit Application Dashboard
Wanna see how the user interface and data fields are modified in the Noncredit Application?
Pilot Project Plan: CCCApply Noncredit Application
CCCApply Roadmap
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Planned Projects for FY19/20This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.
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Account Redesign includes a revision to the Account Recovery system - removing the security questions! Goal is on simplification of the account creation process.
Opportunities for student feedback over the next few weeks. Good feedback so far from students, more coming.
Communication coming - not coming this fiscal year but next.
Change Requestsstyle | Heading 2 |
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title | New & Approved Changes |
Below are the changes that were approved for the June 2019 release.
Approved Changes for June 2019 Release (v.6.5.0)
Remove the Needs page in the Standard App by default (but configure all questions to be opt-in/out) per Chancellor's Office AB 3101
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Changes to Parent/Guardian Information Language (to clarify question for Foster Youth minors/Care & Control bug)
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Update Visa Types that are Eligible for Residency Determination
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Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE? (See the Q&A from 3/28/19 meeting notes)
- DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)
Can a high school student have a college degree while still in high school?
How often is a concurrent student a returning college student?
Change Requests
Please review the 2019 New Change Requests. Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.