CCCApply Steering Meeting - Residency Questions Review - July 25, 2018

Online Meeting Information

This meeting will be held online via Zoom.

Meeting Information

Date    Wednesday, July 25, 2018

Time   12:30PM - 3:30PM

Location  ONLINE

Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session
Start Time: Jul 25, 2018 12:39

Meeting Recording:
https://cccconfer.zoom.us/recording/share/vLaKmAEhrSTobmuNOCNAMGzE14bIp-8aSN-_e5ZBpiCwIumekTziMw




Agenda

TIME

DESCRIPTION

SPEAKER

12:30PM

CCCApply Residency & Legal Questions Review 

Pena / Leahy / Donohue

3:00PM

Close Meeting

Pena




Roll Call

2018 Steering Committee Member Roster

2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS

2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS

Name

District

Name

District

Name

District

X

Ali Salinas (IT)

Riverside City College - RCCD





Los Rios District - ARC



Quyen Lu/Wanda Wong

San Francsico CCD

X

Anna Salazar

Los Angeles CCD - ELAC



Joshua Rosales

El Camino CCD



Richette Bell

Compton CCD



Angela Embry 

El Camino CCD

X

Karen Sea

San Joaquin-Delta CCD

X

Rozen Bondoc

Chabot-Las Positas

X

Ben Guzman

South Orange CCD

X

Leigh Ann Unger

Rio Hondo District

X

Satish Warrier

Contra Costa CCD

X

Betty Glyer-Culver

Los Rios CCD



Mark DeAsis

Riverside CCD



Stephanie Murguia

Cerritos CCD

X

Chris Truong

Rancho Santiago CCD

X

MaryLou Leyba

San Francisco CCD



Stacey Followill

Chabot-Las Positas



Christian Alvarado

South Orange CCD -Saddleback

X

Maury Pearl

Los Angeles CCD

X

Tina Mani

 San Joaquin Delta CCD

X

Cindy Gonzales

Los Rios CCD

X

Michael Ward

Rancho Santiago CCD



Tuyen Nguyen

Rancho Santiago CCD

X

Clark Ray

Santa Rosa CCD

X

Michelle Pena

Kern CCD



Vince Orton

Cerritos CCD



Craig Hayward

Kern CCD

X

Mitchell Leahy

Santa Rosa CCD

X

Will Minnich/Susan Lorenzo

San Mateo CCD

X

Greg Aycock (research)

Riverside CCD (Norco)

X

Olivia Alvarado -IT

Los Angeles CCD

X

Catherine Frost

Contra Costa CCD

X

Hieu Hoang

El Camino CCD

X

Pam Mery

San Francisco CCD









Janice Love (research)

Rancho Santiago CCD

X

Paulette Lino

Chabot-Las Positas CCD























 

CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

X

Gary Bird

CCCCO

X

Mike Quiaoit

CCCCO



Deb Barker-Garcia

CCCCO

X

Tim Calhoon

CCCTC

X

Patty Donohue

CCCTC









 


Update on CCCApply Redesign Workgroup 

  1. Update Share Redesign Workgroup mission and objectives

    1. AB3101 - Discuss the issues and the facts behind this bill.

  2. Workgroup sub-committees

    1. Fields & Questions committee

    2. Low-hanging Fruit Changes 

    3. Deployment Schedule

    4. Other workgroups

  3. Update on the Ideas42 Study on CCCApply

    1. Objectives and timeline

    2. Ways to collaborate now

  4. Phase 1: CCCApply Application Changes Approved for September 2018.

  5. Next steps?  

Notes: Ensure our Standard Application paper version is ADA compliant.  Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it. 

Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:

  • Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)

  • Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users

  • Continue working moving the Consent to Release mechanism to the beginning of the application.

  • Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.

  • For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.

    • Another suggestion is to zip up the Review App page and give students the option to view the Review the page.

  • Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )


Residency Review Sub-Committee

  1. Review goals & objectives for this discussion

    1. Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation

      1. SAAM

      2. Ed Code & Title V

      3. CCC Residency Questionnaire

      4. http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf

    2. Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort. 


Minutes / Notes from the Residency Review Discussion

Welcome & Introductions

  • Steering Committee = Michelle Pena, Stephanie Murguia, Mitch Leahy

  • CCC Tech Center = Patty Donohue, Tim Calhoon

  • Ideas42 = Harrison Neuert

Update on Ideas42 Project - Harrison Neuert



Overview of Objectives/Agenda:  

  1. Review current residency algorithm logic and look at each question to determine if we are still in compliance with state, local & federal regulations.

    1. Patty directed everyone to the CCCApply Standard Application Data Dictionary - Residency Areas A, B, C, D

  2. RDD - Thinking outside the box - Could we petition the state or BOG to standardize the RDD (annual RDD?  twice annually RDD?

    1. Concern:  Students who are within days of residency determination and this would penalize them. Feedback from Contra Costa is that this would not work for them.

      1. Mitch Leahy, Santa Rosa:  Pick a date (say, July 1st) we'd have one set date that would give us flexibility to implement ONE system-wide application, benefiting the student greatly by simplifying the application process across colleges. Mitch also said that Omid has expressed interest in this, as it would streamline application process.  There is definitely

      2. What about TWO dates per year?  Or one application for the Academic Year, which is shared across colleges.  

    2. Feedback:  We need to see data on this before moving forward.   There was concern that a broader discussion is required.  But how? 

      1. One common application, it would affect our ability to collect Supplemental Questions

Feedback: From Elias Regalado, if this was to go forward, we'd need to petition for statutory change: Ed Code 68023 and Title V (it would be a Statutory Change 66023)  Title V: 54002 - The RDD is the day immediately preceding the opening date of instruction. 

How do we do a broader discussion on this?  Create a SURVEY with a good problem statement.

One universal date or set of dates that would standardize the residency determination date to benefit all students / all colleges.  

 


Brainstorming/Review of Residency Logic 

#

Area of Discussion

Are there questions or logic that could be revised or removed?

What needs to change?

Related Issues

#

Area of Discussion

Are there questions or logic that could be revised or removed?

What needs to change?

Related Issues

A

Area A: Citizenship

 

 

 





Note: This was approved and implemented in 2019

Citizenship Status section label

  1. Revise the "Citizenship" section label to "Citizenship/Immigration Status" 

 

Minor:  Update the labels of data fields to include "visa/alien reg" because both of these statuses share the same data fields

We code a lot of students as non-residents - or "possible residents" 
Change the wording of your emails - you've been classified as a "possible California resident" 



PROBLEM: Students Coded as Non-residents in Error

In the scenario where a student is in the country but out of status or in the process of applying for residency:

Problem: Students are getting coded as non-resident, when they are not. 

Get the wording to the emails from Larry at Crafton College - that explains process and coding. 

Using the language "you're a "possible resident" - here's what you need to do and/or submit to get through the process."

Crafton Hills College mentioned that by changing some of the language in their email messages (triggered by rules) they have resolved and/or avoided many of non-resident status determinations



DACA Work Permits

Note: This request was deferred for further discussion

  - a lot of students have work permits



Add DACA value under the citizenship status to the list
DACA students are allowed to establish residency with work permits.

A work permit itself does not denote residency

We don't have an option for C-33 which is a DACA. They have to come in and show us their Employment Authorization Card





Talk to the CO about adding DACA to the citizenship question; it is a legal status and we have to identify them somehow. 

Add DACA to Citizenship status 
Given a "Work Permit"

Most colleges are finding this out in the supplemental residency questionnaire.

If DACA is selected - C-33 Issue Date, Expiration Date, and whether it's a C-33 or not.

Text change - pretty easy to do this

*Note: someone noted that DACA students might feel targeted and won't want to feel l



DACA Sub-Committee

Anna Salazar from East LA College proposed to lead the charge on the DACA inclusion

 



Area B: Stay & Intent

B

Out-of-State Indicators

Note: This request was deferred for further discussion

Move the Out-of-State Indicators

Move these questions up - directly under the "Have you lived in California for 2 years or more?"



Proposed as part of the redesign effort. (Deferred)



College Education Level Status
Note: This request was deferred for further discussion

Remove College Education Level Status question

BUT move the response options into the High School Education Level Status options
Rename the HS Edu Level questions to Highest Education Level 





Homeless Youth - Address Issue

Homeless Youth - Address Issue

There continues to be issue around homeless youth - 

Homeless question on the Residency page only appears if you are 25 years old or younger in CA

Homeless question in the Permanent Address

Michael Q talked to Legal about self-certification in CCCApply for homeless youth - but they asked if we could solve it easier in new version of CCCApply. 



Colleges Attended

 College Attendance From
College Attendance To

Colleges Attended - remove the "day" menu from the Attendance From field and Attendance To field for each college attended

Note: This request was deferred for further discussion



Dual Enrollment

Problem: Dual enrollment students are getting coded as non-residents and they are walking away. 

Add an option for Middle Schoolers to Last School Attended section to make it clear 

Add a new value for middle school (or lower grade than high school)

Add a response option to the HS Edu Level - for "I attended a grade lower than high school"

Change the label to "Last School Attended"

Add a new option to "Last School Attended" checkbox/button for "Lower grade than high school"

Ensure logic > do not display the School Finder 
Ensure logic > do not display Multiple Measure questions









NOTE:  If a middle school student declares "I attended a lower grade than High School"



B

AB540 Eligibility

New AB540 Eligibility includes middle school, Adult Ed, and more.  Very complicated and tricky.



Ed Code specifies that AB540 has to be a form, but Natalie said she would look into it - 

If CCCApply can specified in the law and will the CCCCO legal 

The current questions do not reflect the current statutory changes - these are not 100% complete
There is some Adult Ed, coursework, non-credit, etc. - so instead of complicating CCCApply further - but CCCApply could make students aware of AB540 and/or gets them to contact the Admissions Office

AB2365 - can't charge fees to dual enrollment

If part-time special admit and excludes non-immigrant would not apply (mandatory exemption)

Can we use CCCApply for AB540 self-certification?  It's a digitally signed (electronic signature) - 



The current AB540 law includes more than what we've been flagging students in Apply, 

If we move AB540 out of CCCApply, we could remove the two AB540 questions below the HS Comp Date - this would affect the AB540 logic 

But there is push back - many colleges use those two questions 

DON'T REMOVE THOSE QUESTIONS



Logic should be triggering better information on the Special Links & Opportunities (and Rules/Messaging) should be made more robust and comprehensive

B

High School Completion Date

High School Completion Date field

Need to clarify this question text - we are currently asking for a specific day.  Do we need to do this? 

We ask for the day to identify students for residency - Do we need to ask for the DAY?  Can we just the Month & Year? 



Proposed solution:
First we ask for YEAR
If the year is within 365 days within the RDD, then branch to the Month 

default to June 1, and they could add the Year in?

If they are under 18 - ask them for the anticipated date

Area C: Military & Dependents 

N/A

 

Area D: Special Residency

 

 

D

Special Residency 

Special Residency Questions

(Season Agricultural worker - statute & Title 5)

Remove the three special residency questions from the application and then if the student is identified as a non-resident or an R2, display the questions.

Keep the Foster Youth 
Keep the Homeless Youth 

These are special eligibility for non-residents. Only show these if they will be given 


Action Items:

Anna Salazar will lead a follow up discussion on adding the DACA to the Citizenship status question.  Change label to "Citizenship/Immigration Status".

Natalie Wagner - CO - SAAM statutory 


Steering District Roster: Approval Poll Table

 

#

District



Vote

#

District



Vote

1

Cerritos CCD

Southern



2

Chabot-Las Positas District

Southern



3

Contra Costa CCD

Bay Area



4

El Camino CCD 

Southern



5

Kern CCD

Central



6

Los Angeles CCD

Southern



7

Los Rios CCD

Northern



8

Rancho Santiago CCD

Southern



9

Rio Hondo CCD

Southern



10

Riverside CCD

Southern



11

San Francisco CCD

Bay Area



12

San Joaquin-Delta CCD

Central



13

San Mateo CCD

Bay Area



14

Santa Rosa CCD

Northern



15

South Orange CCD

Southern



16

CCCTC



 

 

17

CCCCO



2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region