CCCApply Steering Meeting - Agenda - April 3, 2018

TIME

DESCRIPTION

SPEAKER

3:00 PM

Roll Call

Murguia / Pena

NOTE:  Due to time limitation, we did not review minutes from last Steering meeting: January 31, 2018.  We will review these during the May 2 meeting. 

MIS Changes Coming that Affect CCCApply

Fields that MIS expect to download:

MIS Amended to include new reporting elements (SB amended)

• Sexual Orientation (Want added to downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)

• Transgender (Want added to the downloads, (encrypted) but keep it out of the Report Center) (Adjust the onscreen language)

• CCCID - You're already getting this now.

• SSID (maybe needed for the on-boarding process) Need support from the CO (Ask Tim to take the lead on this). 

• Apprenticeship status (different levels of apprenticeship and adult ed (maybe part of the AEBG stuff) SB23 - look at this via DED

Other fields that follow Adult Ed (data elements) - intrusive list of questions that will add a great deal of questions to the application

Not yet updated on the CO MIS website (should be updated by August 2018)

Consult with Todd Hoig - new elements are required for AEBG, Perkins, and other areas.  So far, CCCApply (via the Tech Center) hasn't received any direction on these changes.

There is a lot of push back from colleges if these are required to be added to CCCApply. 

Comments from Michael Q:
"StrongWorkforce did meet with Tim and provided a heads up that these may be coming. I informed the group that the committee were not necessarily going to put new questions on the application. I was not aware that there were new MIS elements added and the expectation was that the data came from CCCApply. Who said that it needed to come from CCCApply?
Yes"

Questions to the Apply development team (via Tim/Patty)

• How quickly could we get the AB620 fields into the downloads?

• How quickly could we get the AB620 fields into the Report Center?

• If we added these fields into the RC, would colleges be able to run a report going back to November 2017?

Need a way for researchers and admissions to get that data from Report Center (user accounts). 
Need it for the Summer 2018 (so each college needs this data based on their Summer term dates). 

NEED to prepare change requirements
Onscreen language that needs to be reviewed:

• This information is only used for summary demographic reporting.

• Your responses are kept private and secure.

• Providing this information is optional.

• It is not available to admissions personnel and will not be used for a discriminatory purpose.

Pena

Residency Logic & Integrity Flag Inconsistencies with Date Element Dictionary

• Set Residency Review Sub-Committee Meeting to begin logic review 

• (Reminder: 2018 Sub-Committees)

RESIDENCY LOGIC REVIEW OBJECTIVES

1. Review the existing Residency algorithm and ensure it matches what our current DED says

2. Identify bugs and prioritize their fix

3. Review that we comply with all current state residency regulations & laws

   1. And make sure the DED is updated to match

4. Review if we are collecting unnecessary data

   1. And if so, discuss removing any overlap questions or requirements

5. Review all integrity flags 

   1. To ensure documentation is matching actual code

   2. To identify any bugs and prioritize those bugs

   3. Are we missing any flags

6. Review how the logic is identifying homeless youth and foster youth 

   1. Ensure we are streamlining that process

   2. Implement streamline processes

Volunteers = Jason Ralphs, Mitch, Michelle, Patty, Pilar @ Santa Ana College (Tyler Bain, Unicon) 

Please solicit our college experts to help with this project.  

Donohue / Ralphs

Note:  Send everyone information on the Homeless Youth Self-Certification form that Michael Q is working on with the CO.

2018 June Release Update

The CCCApply annual update for spring 2018 consists of:

New CCCApply Administrator 

1. Mostly feature parity (which mean, all the same feature functionality as currently exists in the current Administrator)

2. New Features include:

   1. Major module - 2 new filters - Major Category & Ed Goal Alignment 

   2. SPAM Filter 

Pilot Release - May 31th (30 Day Preview)
Production Release - June 29

Look for Communication campaign starting soon.

Donohue

2018 CCCApply Workshop Feedback

Sending out a Workshop survey to all colleges. 

Pena / Donohue

NEXT MEETING - MAY 2 - 12:00PM - CACCRAO Conference

Donohue

PARKING LOT ITEMS

• Communication to colleges about the Public Documentation space & CCCApplyproject.org

• Communication to the Workshop attendees about the Annual Update, Spam Filter, and how to participate in the Steering Committee

• Change Requests

• Riverside CCD - Committee Members (DONE - Thanks!)

• CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX

Murguia / Leahy / Pena