Online Meeting Information

This meeting will be held online via Zoom.

Meeting Information

Date Wednesday, July 25, 2018

Time 10:00am - 3:00pm

Location ONLINE (NOTE: Due to low number of confirmed in-person attendance, this meeting was changed from Norco College to an ONLINE only meeting.)

Click here to see the Zoom meeting information...

Zoom Information

Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/773414900

MEETING ID: 773-41-4900

Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.

Agenda

TIME	DESCRIPTION	SPEAKER
10:00AM	Roll Call	Leahy
10:10AM	Approval of June 13, 2018 Minutes Motion to approve: Will Minnich Second: Chabot College Approved	Pena
10:15AM	Election of 2018-2019 Steering Committee Officers - Term of Service from July 1 - June 30, 2019	Donohue
10:30AM	2019 Workshop Update	Pena / Donohue
10:45AM	Recap of MIS Requirements	Donohue
11:00AM	Update on CCCApply 2018 Release	Donohue
11:15AM	Update on CCCApply Redesign Workgroup	Calhoon / Pena / Donohue
12:30PM	CCCApply Residency & Legal Questions Review	Pena / Leahy / Donohue
3:00PM	Close Meeting	Pena

- 1.1 Online Meeting Information
2 Agenda
- 2.1 Roll Call
- 2.2 Steering Committee Members Email List
- 2.3 2018 Meeting Schedule
- 2.4 Election of 2018-2019 Steering Officers
- 2.5 Update: 2019 Workshop
- 2.6 Update: MIS Reporting Requirements
- 2.7 CCCApply 2018 Release Update
- 2.8 Release NEWS
- 2.9 Update on CCCApply Redesign Workgroup
3 INTERMISSION - LUNCH BREAK 12:00pm - 12:30pm
- 3.1 Residency Review Sub-Committee
- 3.2 Changes & Notes from the Residency Review Discussion

Roll Call

2018 Steering Committee Member Roster

2018 - 2019 CCCApply STEERING COMMITTEE MEMBERS Attended Name District Attended Name District Attended Name District X Ali Salinas (IT) Riverside City College - RCCD Los Rios District - ARC Quyen Lu/Wanda Wong San Francsico CCD X Anna Salazar Los Angeles CCD - ELAC Joshua Rosales El Camino CCD Richette Bell Compton CCD Angela Embry El Camino CCD X Karen Sea San Joaquin-Delta CCD X Rozen Bondoc Chabot-Las Positas X Ben Guzman South Orange CCD X Leigh Ann Unger Rio Hondo District X Satish Warrier Contra Costa CCD X Betty Glyer-Culver Los Rios CCD Mark DeAsis Riverside CCD Stephanie Murguia Cerritos CCD X Chris Truong Rancho Santiago CCD X MaryLou Leyba San Francisco CCD Stacey Followill Chabot-Las Positas Christian Alvarado South Orange CCD -Saddleback X Maury Pearl Los Angeles CCD X Tina Mani San Joaquin Delta CCD X Cindy Gonzales Los Rios CCD X Michael Ward Rancho Santiago CCD Tuyen Nguyen Rancho Santiago CCD X Clark Ray Santa Rosa CCD X Michelle Pena Kern CCD Vince Orton Cerritos CCD Craig Hayward Kern CCD X Mitchell Leahy Santa Rosa CCD X Will Minnich/Susan Lorenzo San Mateo CCD X Greg Aycock (research) Riverside CCD (Norco) X Olivia Alvarado -IT Los Angeles CCD X Catherine Frost Contra Costa CCD X Hieu Hoang El Camino CCD X Pam Mery San Francisco CCD Janice Love (research) Rancho Santiago CCD X Paulette Lino Chabot-Las Positas CCD CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER X Gary Bird CCCCO X Mike Quiaoit CCCCO Deb Barker-Garcia CCCCO X Tim Calhoon CCCTC X Patty Donohue CCCTC

Steering Committee Members Email List

2018-2019 CCCApply Steering Committee Email Address Name Title/Office District College Notes ali.salinas@norcocollege.edu Ali Salinas Appl Support Technician (IT) Riverside CCD Riverside City College aembry@ELCAMINO.EDU Angela Embry Admissions & Records El Camino CCD El Camino College salazaal@elac.edu Anna Salazar Admissions & Records Los Angeles CCD East LA College New October 2017 rguzman@IVC.EDU Ben Guzman Admissions & Records South Orange CCD Irvine Valley College glyercb@LOSRIOS.EDU Betty Glyer-Culver Researcher Los Rios CCD cfrost@contracosta.edu Catherine Frost Admissions Contra Costa CCD Contra Costa College calvarado@saddleback.edu Christian Alvarado Admissions & Records South Orange CCD Saddleback College truong_chris@SAC.EDU Christopher Truong Admissions & Records Rancho Santiago CCD Santa Ana College gonzalc@losrios.edu Cindy Gonzales IT Technical Analyst Los Rios CCD cray@SANTAROSA.EDU Clark Ray IT Dept Staff Sonoma CCD Santa Rosa Jr. College craig.hayward@bakersfieldcollege.edu Craig Hayward Researcher Kern CCD Bakersfield College gbird@CCCCO.EDU Gary Bird Asst Vice Chancellor CCCCO greg.aycock@norcocollege.edu Greg Aycock Dean of Instit Effectiveness Riverside CCD Norco College hhoang@ELCAMINO.EDU Hieu Hoang IT Dept Staff El Camino CCD El Camino College love_janice@sac.edu Janice Love Researcher Rancho Santiago CCD Santa Ana College New Jan 31, 2018 ralphsj@losrios.edu Jason Ralphs Admissions & Records Los Rios CCD District Office jrosales@elcamino.edu Joshua Rosales Researcher El Camino CCD El Camino College New Jan 31, 2018 ksea@DELTACOLLEGE.EDU Karen Sea IT (cross over A&R) San Joaquin-Delta CCD Delta College LUnger@RIOHONDO.EDU Leigh Ann Unger Admissions & Records Rio Hondo CCD Rio Hondo College mark.deasis@norcocollege.edu Mark DeAsis Admissions & Records Riverside CCD Norco College Replaced William Diehl mleyba@CCSF.EDU Mary Lou Leyba Admission & Records San Francisco CCD City College of SF pearlmy@email.laccd.edu Maury Pearl Researcher Los Angeles CCD mquiaoit@CCCCO.EDU Michael Quiaoit Support Specialist CCCCO Ward_Michael@RSCCD.EDU Michael Ward IT Dept Staff Rancho Santiago CCD michelle.pena@BAKERSFIELDCOLLEGE.EDU Michelle Pena Admissions & Records Kern CCD Bakersfield College mleahy@SANTAROSA.EDU Mitchell Leahy Admission & Records Sonoma CCD Santa Rosa Jr. College alvarao@EMAIL.LACCD.EDU Olivia Alvarado IT Los Angeles CCD pmery@CCSF.EDU Pam Mery Research San Francisco CCD City College of SF pdonohue@CCCTECHCENTER.ORG Patty Donohue Product Manager CCCTC plino@CHABOTCOLLEGE.EDU Paulette Lino Admission & Records Chabot-Las Positas CCD Chabot College qlu@CCSF.EDU Quyen Lu District IT San Francisco CCD City College of SF Replaced Garret Wong rbell@compton.edu Richette Bell Admissions & Records Compton CCD El Camino College rbondoc@CHABOTCOLLEGE.EDU Rosen Bondoc Chabot-Las Positas CCD Compton College swarrier@4CD.EDU Satish Warrier Director of IT Contra Costa CCD District Office sfollowill@clpccd.edu Stacey Followill Sr. Programmer Analyst, ITS Chabot-Las Positas CCD smurguia@CERRITOS.EDU Stephanie Murguia Admissions & Records Cerritos CCD Cerritos College tcalhoon@CCCTECHCENTER.ORG Tim Calhoon Executive Director CCCTC tmani@DELTACOLLEGE.EDU Tina Mani Admissions & Records San Joaquin-Delta CCD Delta College nguyen_tuyen@SCCOLLEGE.EDU Tuyen Nguyen Admissions & Records Rancho Santiago CCD Santiago Canyon College tn13666@SCCOLLEGE.EDU Tuyen Nguyen Admissions & Records Rancho Santiago CCD Santiago Canyon College vorton@CERRITOS.EDU Vince Orton IT Dept Staff Cerritos CCD Cerritos College minnichw@smccd.edu Will Minnich Admissions & Records San Mateo CCD Skyline College

All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net

2018 Meeting Schedule

Day Date Description Type Times Location Tues January 30 2018 Appreciation Dinner In-Person - Dinner 7:00 pm - 10:00 pm Mangia Mangia Restaurant, Albany, CA Wed January 31 CCCApply Steering Committee Meeting - January 2018 In-Person - Meeting 10:00 am - 3:30 pm Contra Costa College - Room TBD Wed March 28 2018 Annual Workshop In-Person - Workshop 9:00 am - 4:00 pm Orange Coast College - Meeting Rooms & Cafeteria Tues April 3 Unscheduled - Online call to discuss MIS Data Changes Online 3:00 pm - 4:30 pm ONLINE Tues May 2 Post CACCRAO Conference - April 29, 2018 - May 2, 2018 In-Person - Short Meeting 12:00 pm - 2:00 pm Sacramento, CA - Holiday Inn Oldtown Wed June 13 CCCApply Steering Committee Meeting Online - Regular Meeting 1:30 pm - 3:30 pm ONLINE Wed July 25 CCCApply Steering Committee Meeting Format changed to an ONLINE Regular Meeting 10:00am - 3:00pm Norco College - Riverside CCD - close to Ontario Airport Wed September 26 CCCApply Steering Committee Meeting Online - Regular Meeting 1:30 pm - 3:30 pm ONLINE Wed November 14 CCCApply Steering Committee Meeting (Set our 2019 calendar during this meeting) Online - Regular Meeting 1:30 ppm - 3:30pm ONLINE

Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!

Election of 2018-2019 Steering Officers

In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.

The results of the first online survey were discussed during the June 13 meeting and the following decisions were made:

For the office of Chair, the survey results showed a majority of votes were cast for Michelle Pena of Bakersfield College. The committee decided to honor that outcome on June 13.
For the offices of Vice Chair & Secretary, the survey results were thrown out because:
1. There were several tie votes for several nominees for both offices;
2. The nominees had not accepted their nominations first;
3. The voting instructions did not clearly specify that the votes should be cast and counted as one vote per District, instead of one vote per person.
4. Only one vote per District will be counted (per the Bylaws)
5. Officers elected for Chair and Vice Chair must be from Admissions & Records within your District.

Therefore a decision was made to send out a second online survey for the election of the Vice Chair & Secretary and the results will be discussed at the next meeting (November 14, 2018). But first, nominees must accept the nomination. An email was sent out on July 26 with the names of the nominees that received any votes in the previous survey.

The following nominees accepted their nominations:

Vice Chair Nominees:

Richette Bell - Compton College

Secretary Nominees:

Paulette Lino - Chabot-Las Positas District
Stephanie Murguia - Cerritos
Hieu Hoang -- El Camino College
Cindy Gonzales - Los Rios CCD
Mitch Leahy - Santa Rosa

CAST YOUR DISTRICT VOTE - Election of Vice Chair & Secretary - Online Survey - Please cast your District's vote.

Decision from July 25 Meeting: Due to problems with the CCCApplySteering Listserv, postpone the results to give folks a final chance to vote through August 31. Send out results via email.