Online Meeting Information

This meeting will be held online via Zoom.

Agenda

Roll Call

2018 Steering Committee Member Roster

Steering Committee Members Email List

2018 Meeting Schedule

Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Election of 2018-2019 Steering Officers

In May 2018, the committee voted by online survey to nominate/elect officers for the 2018-2019 fiscal year. Descriptions of the duties of offices were provided in the survey.

The results of the first online survey were discussed during the June 13 meeting and the following decisions were made: 

Update: 2019 Workshop 

What progress has been made since June 13?

Sacramento City College has agreed to host the 2019 CCCApply Workshop.  (Thank you Michelle!)

Sac City Spring Break - April 15 - 21.  Our workshops are traditionally held on Wednesdays.

Next steps:

1. Vice Chair organizes a sub-committee to begin planning 
2. Secure host college Contact and schedule meeting to discuss facility and meals planning
3. Start working on theme and format
4. Start working on a survey

** Discussion from July 25th meeting **   

1. When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
2. Plan for more report center sessions. The feedback on last year was that the session was too high level for many newbies. Plan for several sessions; have a track for Report Center sessions
3. Computer Lab - have an event or events planned in the lab during the day.
   1. A couple report center sessions 
   2. Reserve time with a tech expert - in advance?  for example Ellucian Live - would have you reserve time in advance (weeks/months) - 
      1. Set it up so people can reserve time on specific subject area and include their skill level
4. Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest

Update: MIS Reporting Requirements 

New Chair, Michelle Pena, has requested one final review and discussion of the recently approved MIS data reporting requirements as they pertain to CCCApply application.

1. Review MIS reporting requirements per MIS memo (Link: 180302.docx)
2. Review notes from April 3 special steering call with Todd Hoig, MIS
3. Review notes from June 13 Steering Committee meeting on MIS requirements

DATA WAREHOUSE - Approved for release by the CO - two weeks ago.  Communication went out to Researchers to give access to the DW Report Center (just for researchers). 

SSID = Agreement with the CDE to get the SSID is still in process. The Chancellor's Office is working with the State to make an adjustment to the Data Sharing Agreement to allow colleges to download. 

7.25.18:  Regarding getting your LGBTQ (AB620) data - colleges do not have to implement Project Glue to get this data. The alternative way is to use the Data Warehouse report tool to gain that information. 

CCCApply 2018 Release Update

1. CCCApply June 2018 PILOT Release
   1. Release notes are posted:  Release 6.2.0 Summary Notes
   2. Communication:  Weekly email campaign with links to supplemental information on CCCApply Public Documentation
   3. Implementation:  User Acceptance Testing (UAT) & Migration Verification Sessions are in-progress.
      
      

Release NEWS

• Production release - postponed until the completion of UAT sessions
• Feature revision - Ed Goal Alignment Filter will not be released to production per recommendation from testers feedback
  • Working on changes to enhance this filter functionality
    • Review with Steering
    • Need volunteer to work with product manager to propose changes needed
  • Work with CCCApply redesign workgroup on enhancing for Non-Credit Application

Update on CCCApply Redesign Workgroup 

1. Update Share Redesign Workgroup mission and objectives
   1. AB3101 - Discuss the issues and the facts behind this bill.
2. Workgroup sub-committees
   1. Fields & Questions committee
   2. Low-hanging Fruit Changes 
   3. Deployment Schedule
   4. Other workgroups
3. Update on the Ideas42 Study on CCCApply
   1. Objectives and timeline
   2. Ways to collaborate now

4. Phase 1: CCCApply Application Changes Approved for September 2018.

5. Next steps?  

Notes:

Ensure our Standard Application paper version is ADA compliant.  Per Catherine Frost, Contra Costa College, they are saying it's not ADA compliant. Get in front of Sean Keegan for verification and if we need to update it. 

Change Requests Proposed during the CCCApply Redesign Workgroup update discussion:

• Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
• Remove the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
• Continue working moving the Consent to Release mechanism to the beginning of the application.
• Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
• For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.
  • Another suggestion is to zip up the Review App page and give students the option to view the Review the page.
• Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )

INTERMISSION - LUNCH BREAK 12:00pm - 12:30pm

Residency Review Sub-Committee

1. Review goals & objectives for this discussion
   1. Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
      1. SAAM
      2. Ed Code & Title V
      3. CCC Residency Questionnaire
      4. http://www.caccrao.org/wp-content/uploads/2016/01/AR_New-Directors_Manual_2016_Final.pdf
   2. Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort. 

Note: This recording is over 2.5 hours.

Changes & Notes from the Residency Review Discussion

Attendees:

Thank you for joining us for this deep dive into the current residency questions that are in CCCApply standard application:

Notes will be aggregated on everything we discussed and shared back with the committee. I did record this call! 

Steering District Roster: Approval Poll Table