2020-03: Changes to Comply with SB554 - Special Admit Adult

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What is the issue or problem?

SB 554, Roth. Public schools: adult school students: Advanced Scholastic and Vocational Training Program.

Existing law authorizes the governing board of a school district to allow pupils whom the district has determined would benefit from advanced scholastic or vocational work to attend community college as special part-time or full-time students, subject to parental permission. 

(SB554) authorizes the governing board of a school district overseeing an adult education program or the governing board of a community college district overseeing a noncredit program to authorize a student pursuing a high school diploma or a high school equivalency certificate to enroll as a special part-time student at a community college, as provided.

This bill will allow students enrolled in adult education or a noncredit program pursuing a high school diploma or equivalent (certificate) to attend college at the same time. 

CCCApply needs to be updated to identify these students and capture their enrollment status (SB15) and their education level (SB11).  

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What are the changes that need to be implemented in CCCApply?

To comply with the new bill, the CCCApply Standard and Noncredit applications need to identify these students* and capture their enrollment status (SB15) and their education level (SB11), as well as several other question changes and validity checks. All changes will be made to the Education page.  

User Interface changes:

• College Enrollment Status

  • Add a new response option to the Enrollment Status question, "Enrolling in adult school and college at the same time"

  • Add a corresponding value to the <enroll_status> data field for the new response option

• High School Education Level 

  • Add a new response option to the High School Education Level question, "Will be enrolled in adult school and college at the same time"

• Last High School Attended 

  • Revise the question label from Last High School Attended to Last School Attended 

  • Change the question format from a radio-button field to a drop-down menu, and 

  • Add a new response option, "I attended an adult school"
    
    

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Release Schedule

September Release 6.8.0

SB554 takes affect on July 1, 2020. According to Raul A. and Devin Rodriguez, these changes should be implemented as soon as possible; however, based on current CCCApply release schedule, they are aware that these may not be able to be deployed until the next major CCCApply release (6.8.0) tentatively scheduled for November 2020.

General Questions

Who are Adult Special Admit students? 

1. Do they have to be a specific age?  No

2. Can you be an adult school special admit and have attended a college before? Yes

3. How are adult special admit students getting to the Application? TBD

4. Do adult special admit students KNOW that they are adult special admits? Yes - must be vetted and authorized before eligibility and fees can be waived.

What are Adult schools? Are they the same as Continuation Schools?  

• How many different types of schools fit this category? 

  • Continuing Education Schools

  • Adult Education Schools

  • Noncredit Programs? 

  • Noncredit Students?

Noncredit Students

1. How does this new law affect or pertain to noncredit students?  It encompasses NC students

2. Do these changes pertain to both Standard (domestic) and Noncredit students?  Yes

3. If yes, should every proposed change be implemented in the Noncredit Application? Yes

Need Decisions for these requirements

Language / onscreen text decisions

Confirm the exact language to display for the new "Adult School Special Admit" response option in the Standard application (NOTE: The end-user language does not have to be the language that is reported to MIS).

1. Enrollment Status (SB11):  What language should be displayed to the student in the new response option?  (Language should not be too long, and should be clear and unambiguous.)
   
   
   

   1. Enrolling in adult school and authorized as a special part-time college student

   2. Enrolling in adult school and authorized to enroll in college at the same time

   3. Enrolling in adult school and college at the same time"
      
      
      

2. High School Education Level question (SB15): What language should be displayed to the student for this new option?  (Same as above, doesn't have to match MIS language as long as it maps correctly). 
   
   

   1. Will be enrolled in adult school and authorized as a special part-time college student

   2. Will be enrolled in adult school and authorized to enroll in college at the same time

   3. Adult school student also authorized to enroll in college

   4. Enrolled in adult school and college at the same time

(note:  Adult Education Special Admit Student = 21000)

Display conditions & field validation

For K12 Special Admits, the response option "Enrolling in high school or lower grade and college at the same time" does NOT appear if the user is 22 years or older (per SB11).  

1. Minors: Should minors see the new response option?  Is there an age limit for Adult Special Admits?  (No age limit enforced in the first release)

2. constrain responses between enroll status and HS ed level Yes

Changes to Application Data Fields

How do these changes affect the other data fields on the Education page?