CCCApply Noncredit Pilot Project: May 10 Meeting

Time

DESCRIPTION

NOTES

9:00AM

Welcome & Roll Call

Zoom Chat & Participants

Recap of April 12 Meeting

Demo:  Setting Up Majors/Programs & Supplemental Questions in the Noncredit Application 

Mary G

10:15AM

Close Meeting

Paulette Lino

plino@chabotcollege.edu

Chabot College

Monika Liu

mliu@ccsf.edu

City College of SF

Quyen Lu

qlu@ccsf.edu

Francine Luong

fluong@ccsf.edu

City College of SF

Sheila Pontanares

spontana@ccsf.edu

MaryLou Leyba

mleyba@ccsf.edu

City College of SF

Wonda Wong

wowong@ccsf.edu

Liz Leiserson

eleiserson@ccsf.edu

City College of SF

Chien Lin

clin@ccsf.edu

Coastline College

Kyle Mack

kmack7@cccd.edu

Coastline College

Tim Rigney

timr@cccd.edu

Anna Salazar

Salazaal@elac.edu

East LA College

Tiffany Miller

tsmiller@elcamino.edu

El Camino College

Joshua Rosales

jrosales@elcamino.edu

De Anza College

Roland Amit

amitroland@fhda.edu

Anthony Cervantes

cervantesanthony@fhda.edu

Foothill College

Chien Shih

shihchien@http://fhda.edu

Elias Regalado

regaladoelias@http://fhda.edu

Foothill College

Jerrick Woo

woojerrick@fhda.edu

Linda Koyama

koyamalinda@fhda.edu

Mahmood Hasan

hasanmahmood@fhda.edu

Jyoti Gavali

gavalijyoti@fhda.edu

Kristy Lisle

lislekristy@fhda.edu

Foothill College

Albert Ramirez

aramirez@glendale.edu

Glendale College

Simon Mirzayan

simon@glendale.edu

Tina King, Ed.D.

tking@noce.edu

North Orange CCD (SCE)

Morgan Beck

mbeck@noce.edu

Triseinge Ortiz

tortiz@noce.edu

North Orange CCD (SCE)

Shontel Corona

scorona@noce.edu

North Orange CCD (SCE)

Jason Makabali

jmakabali@noce.edu

North Orange CCD (SCE)

Thea Quigley

Thea.Quigley@rccd.edu

Riverside CCD

Ali Salinas

ali.salinas@rcc.edu

Paula Barrera

paula.barrera@rccd.edu

Riverside CCD

Esau Tovar, Ph.D.

tovar_esau@smc.edu

Santa Monica College

Fai Fong

fong_fai@smc.edu

Dione Carter

carter_dione@smc.edu

Santa Monica College

Jose Hernandez

NEED

Luis Jauregui

jauregui_luis@smc.edu

Santa Monica College

Mitch Leahy

mleahy@santarosa.edu

Santa Rosa Jr. College

Sierra College

Julia Arreguy

jarreguy@sierracollege.edu

Gerlie Jeltema

gjeltema@socccd.edu

South Orange CCD

Stephanie Murguia

smurguia@cerritos.edu

Cerritos College

Michelle Pena

michelle.pena@bakersfieldcollege.edu

Bakersfield College

Elena Alcala

ealcala@cccco.edu

CCC Chancellor's Office

Michael Quiaoit

mquiaoit@cccco.edu

CCC Chancellor's Office

Patty Donohue

pdonohue@ccctechcenter.org

CCC Technology Center

Merrie Wales

mwales@ccctechcenter.org

Jennifer Coleman

jcoleman@ccctechcenter.org

Amanda Mason

amason@unicon.net

CCC Technology Center

Kasey Crosby

kcrosby@ccctechcenter.org

Issues with Noncredit URL not working for some colleges

CCSF, others

HIGH

Get status as of 4/12/19 
Per Esau - after deleting in-progress/submitted apps - he was able to access the App for the same term

resolved

Request for a paper version of the Noncredit application

Not a requirement at this time

resolved

Keep SS# as an option (primarily for WIOA II agencies)

Dione Carter, SMC

Santa Monica College, NOCE

resolved

Include/align with California Adult Education Program (CAEP) MIS data elements

SMC and NOCE

Dee Dee Carter
Tina King

North Orange Continuing Ed + Santa Monica College both brought forward information about the new MIS data requirements, as well as the requirements that align to the California Adult Education Program, formerly known as the AEBG Adult Education Block Grant.

There was back and forth discussion about whether these would need to be added to the Application proper, but the immediate response is to ensure colleges that these could be added by way of the Supplemental Questions feature - available to each college - which can now be unique to the Noncredit Application (per current changes under-development for the NC application).

WIOA MIS requirements - MIS requirements - Title 5 buckets

ongoing

Ensure the CCCApply ID # is the same for students transitioning from noncredit to credit and credit to noncredit (which I believe the CCCApply ID# is the same

Dione Carter, SMC

The OpenCCC account system, which sits in front of all CCCApply applications, as well as all other CCC Tech Center applications, produces the student's CCCID, which, like the K12 SSID, follows the student through their educational journey - lifetime- in the CCC. Colleges are now required to report the CCCID with MIS reporting. 

CCCID = OpenCCC Statewide Identification Number - one time account

resolved

Make sure the filter IS turned on for noncredit CCCApply apps like it is turned on for credit

Esau Tovar, SMC

Question was asked if the Noncredit application will go through the Spam filter? Santa Monica feels they should, "the filter needs to stay on for noncredit apps" 

YES - Noncredit apps are going through the Spam Filter

resolved

Follow up on MIS DED elements related to Noncredit and whether these are required to be collected at time of Application

Patty > Mike Q./Elena - CCCCO

Design a template Supplemental Questions XML template which includes questions based on the NOCE supplemental questionnaire

Patty > Apply Team

Create a shared version of the NOCE Supp Questions sample page

Patty

See breakdown of the questions (per NOCE's perspective) and whether the questions are available in the Standard App, NC app, or not at all.

NOCE Noncredit Registration Questionnaire

4.15.19

Done

North Orange Continuing Education (NOCE) MIS Supplemental Question Drafts (3-27-19)

Have you ever applied and/or registered at North Orange Continuing Education, Cypress College, or Fullerton College?  Yes  No

❑ Yes
❑ No

No.  College-specific question.

Banner ID # @ Date _______________________ (MM/DD/YYYY)

No. College-specific question.

LEGAL NAME PLEASE PRINT & USE BLUE OR BLACK INK ONLY.

Last _____________________________

First ______________________________

Middle ___________

The Legal Name data fields are already provided to the college in their downloads. The data is collected in the OpenCCC account system and passed to the college with the application data upon submission.

Date of Birth

DATE OF BIRTH _______________________ (MM/DD/YYYY)

The "Birthdate" data is already provided to the college in their downloads. The data is collected in the OpenCCC account system and passed to the college with the application data upon submission.

PERSONAL INFORMATION (Additional information provided/customized by the college)

This information will be used for state and federal reporting purposes. It is optional and voluntary and will not be used for discriminatory purposes. By California law, the California Community Colleges collect voluntary demographic information regarding the sexual orientation, gender identify, and gender expression of students. This information is only used for summary demographic reporting, and your responses are kept private and secure.

No. College-specific text.

What is your current gender identity?

❑ Male ❑ Female ❑ Decline to state