CCCApply Noncredit Pilot Project: April 12 Meeting

Issues with Noncredit URL not working for some colleges

CCSF, others

HIGH

Get status as of 4/12/19 
Per Esau - after deleting in-progress/submitted apps - he was able to access the App for the same term

resolved

Request for a paper version of the Noncredit application

Not a requirement at this time

resolved

Keep SS# as an option (primarily for WIOA II agencies)

Dione Carter, SMC

Santa Monica College, NOCE

resolved

Include/align with California Adult Education Program (CAEP) MIS data elements

SMC and NOCE

Dee Dee Carter
Tina King

North Orange Continuing Ed + Santa Monica College both brought forward information about the new MIS data requirements, as well as the requirements that align to the California Adult Education Program, formerly known as the AEBG Adult Education Block Grant.

There was back and forth discussion about whether these would need to be added to the Application proper, but the immediate response is to ensure colleges that these could be added by way of the Supplemental Questions feature - available to each college - which can now be unique to the Noncredit Application (per current changes under-development for the NC application).

WIOA MIS requirements - MIS requirements - Title 5 buckets

ongoing

Ensure the CCCApply ID # is the same for students transitioning from noncredit to credit and credit to noncredit (which I believe the CCCApply ID# is the same

Dione Carter, SMC

The OpenCCC account system, which sits in front of all CCCApply applications, as well as all other CCC Tech Center applications, produces the student's CCCID, which, like the K12 SSID, follows the student through their educational journey - lifetime- in the CCC. Colleges are now required to report the CCCID with MIS reporting. 

CCCID = OpenCCC Statewide Identification Number - one time account

resolved

Make sure the filter IS turned on for noncredit CCCApply apps like it is turned on for credit

Esau Tovar, SMC

Question was asked if the Noncredit application will go through the Spam filter? Santa Monica feels they should, "the filter needs to stay on for noncredit apps" 

YES - Noncredit apps are going through the Spam Filter

resolved

Follow up on MIS DED elements related to Noncredit and whether these are required to be collected at time of Application

Patty > Mike Q./Elena - CCCCO

Design a template Supplemental Questions XML template which includes questions based on the NOCE supplemental questionnaire

Patty > Apply Team

Create a shared version of the NOCE Supp Questions sample page

Patty

See breakdown of the questions (per NOCE's perspective) and whether the questions are available in the Standard App, NC app, or not at all.

NOCE Noncredit Registration Questionnaire

4.15.19

Done

Have you ever applied and/or registered at North Orange Continuing Education, Cypress College, or Fullerton College?  Yes  No

❑ Yes
❑ No

No.  College-specific question.

Banner ID # @ Date _______________________ (MM/DD/YYYY)

No. College-specific question.

LEGAL NAME PLEASE PRINT & USE BLUE OR BLACK INK ONLY.

Last _____________________________

First ______________________________

Middle ___________

The Legal Name data fields are already provided to the college in their downloads. The data is collected in the OpenCCC account system and passed to the college with the application data upon submission.

Date of Birth

DATE OF BIRTH _______________________ (MM/DD/YYYY)

The "Birthdate" data is already provided to the college in their downloads. The data is collected in the OpenCCC account system and passed to the college with the application data upon submission.

PERSONAL INFORMATION (Additional information provided/customized by the college)

This information will be used for state and federal reporting purposes. It is optional and voluntary and will not be used for discriminatory purposes. By California law, the California Community Colleges collect voluntary demographic information regarding the sexual orientation, gender identify, and gender expression of students. This information is only used for summary demographic reporting, and your responses are kept private and secure.

No. College-specific text.

What is your current gender identity?

❑ Male ❑ Female ❑ Decline to state

The "Gender" data field is already provided to the college in their downloads. The data is collected in the Noncredit App on the Demographic Information page with the same response options. 

NOTE: This field, by federal law, must be asked on the application but is NOT required to be answered by the applicant.

This field is provided to colleges in their downloads

What is your current sexual orientation?

❑ Straight/Heterosexual
❑ Gay or Lesbian/Homosexual
❑ Bisexual
❑ Other
❑ Decline to state

? Required by federal and state laws (AB620)

The "Sexual Orientation" data field appears in the Noncredit App on the Demographic Information page with the same response options.

This field is required by federal law, and must be asked at the time of application but is NOT required to be answered by the applicant.

IMPORTANT NOTE: This data is provided to colleges but is not included in the standard college download file or Glue data set. This sensitive data is only available to colleges via special access to the CCCTC Data Warehouse to approved researchers. Please check with your college President or district Admissions 

Do you consider yourself transgender?

❑ Yes
❑ No
❑ Decline to state

? Required by federal and state laws (AB620)

The "Transgender" data field appears in the Noncredit App on the Demographic Information page with the same response options.

This field is required by federal law, and must be asked at the time of application but is NOT required to be answered by the applicant.

IMPORTANT NOTE: This data is provided to colleges but is not included in the standard college download file or Glue data set. This sensitive data is only available to colleges via special access to the CCCTC Data Warehouse to approved researchers. Please check with your college President or district Admissions 

Help Pop-Up Text Box (college customized additional text)

“Gender Identity” means one’s private sense of being male or female.

“Sexual Orientation” describes an enduring pattern of attraction-emotional, romantic, sexual, or some combination of these-to persons of the opposite sex, the same sex, or to both sexes, as well as the genders that accompany them.

“Transgender” is the state of one’s gender identity (self identification as woman, man, neither or both) not matching one’s assigned sex (identification by others as male, female or intersex based on physical/genetic sex).

No. College-specific text.

Have you been employed as a seasonal agricultural worker for at least a total of two months of each of the past two years?

❑ Yes
❑ No

This field is NOT included on the Noncredit Application. It is included on the Standard Application - on the Residency page.

Are you currently homeless?

❑ Yes
❑ No

As a specific question - this field is provided to colleges in the Standard App, but NOT included in the Noncredit Application (currently hidden with the other questions on the Residency page). However, currently, there is an opportunity to gather information on whether a student is currently homeless via the OpenCCC account information on the Permanent Address question, and in the Noncredit application on the Account Information/Mailing page - with the Current Mailing address. Below are the fields that include current homeless status:

❑ No_perm_addresss_homeless
❑ No_current_address_homeless

Are you comfortable reading and writing in English?

❑ Yes
❑ No

This field is currently provided to colleges in their Standard App downloads from the Needs & Interests page; however, per request from the CO Redesign workgroup, the Needs page is being removed from the application by default but the colleges have an opportunity to “opt-in” for each data field on that page.

IF the Noncredit App pilot colleges believe it would be more advantageous to have this question remain, should it appear on the Needs & Interests tab/page? Or should this be added to the Supplemental Questions for Noncredit page (optional/customizable by the college)?

Do you currently receive any of the following types of assistance? (Check all that apply)

❑ CalWORKs, Temporary Assistance for Needy Families (TANF), or Aid to Families with Dependent Children (AFDC)
❑ Supplemental Security Income (SSI)
❑ General Assistance (GA)
❑ Supplemental Nutrition Assistance Program (SNAP, Food Stamps)
❑ Foster Care, Medical/Medicaid, HUD Section 8 Housing Assistance, or other economic public assistance
❑ I am not currently receiving any public assistance

Some of this question is displayed in their Standard Application on the Residency page, which is currently NOT available in the Noncredit Application. Which means - even if we made this question available in the Noncredit application, it would need to be revised to include the values that do not currently appear in the Standard App. downloads - this question appears on the Residency page, which is currently NOT available to the Noncredit download file

Please select your approximate annual household income.

❑ $0 to $15,000
❑ $15,001 to $30,000
❑ $30,001 to $45,000
❑ $45,001 to $60,000
❑ $60,001 to $75,000
❑ Over $75,000
❑ I do not know my approximate household income

This question/field does NOT appear on the Standard application.  This is one of the questions that would need to be added via Supplemental Questions page in the Noncredit App.

Please enter the number of people in your household.

________________________

This question/field does NOT appear on the Standard application.  This is one of the questions that would need to be added via Supplemental Questions page in the Noncredit App.

Have you ever been charged with or convicted of a crime?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application. 

Have you had a job in the last six months?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application. 

Have you been looking for a job in the last six months?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application. 

Do you have any attitudes, beliefs, customs, or practices that make it hard for you to find a job?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application. 

Are you currently preparing for a job by participating in internships, work experience, or capstone projects?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application.

Are you currently participating in activities that help you learn about a job through job shadows, service learning, class projects, or mentorships from professionals working in that job?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application.

Are you currently participating in any events or activities that will help you identify career interests or explore career options such as guest speakers, company tours, field trips, career fairs, or mock interviews?

❑ Yes ❑ No

This question/field does NOT appear on the Standard application.

Make SSN/TIN Optional for Noncredit Applicants

NEW

TBD

4/12/19: The SSN question currently appears in the OpenCCC Account system process - not in the CCCApply applications (currently) and is already optional Already in there - already implemented

Enhance the Account Creation language and button on the Welcome landing page

NEW

TBD

Include/align with California Adult Education Program (CAEP) MIS data elements

NEW

Implement a different introduction/landing page for the Noncredit Application

Approved

Add a Noncredit Intro page (landing page) that appears when the user enters the application using the Noncredit URL. 

Add a new landing page for the Noncredit application workflow, with the following language:

Noncredit Application to College

Before applying to college you must first have an OpenCCC account.

The OpenCCC single sign-in account allows you to access the online services of the California Community Colleges.

OpenCCC is a service of the California Community Colleges Chancellors Office. The information in your account is kept private and secure.

4/12/19:  As of today, a unique Welcome page will appear if the student intends to apply using the Noncredit Application.  This will now be implemented when the Noncredit App goes live to production in June 2019.

Implement the ability for colleges to specify which Application(s) each Intended Major/Program of Study should appear

Applicable Field: Intended Major / Program of Study

Approved

Colleges need to be able to display different Majors in the Noncredit Application

Colleges need to be able to display the same Majors in the Noncredit application.  

Implement the ability for the college to designate which application each Major should appear in. (This should be an "Application Type" flag - or similar - which is set for each individual major.)  

The Application types should include:  

• Standard App

• Noncredit App

• Both Standard & Noncredit

But still need to be able to display all majors

• Implement a tag/toggle in the "Add/Edit Major" modal that identifies if  a Major/Program should appear in the Standard App, the Noncredit App, or Both apps.  otherwise it will NOT appear.

• Implement logic that will only display the Majors that have the Noncredit tag in the NC App. (NOTE: This means that these Majors/Programs would also appear in the Standard, but would ONLY appear in the Noncredit app)

4/12/19: As of today, the development team has completed work on a process by which colleges will be able to identify which application a specific "Intended Major / Program of Study" appears in by adding a new filter/field to the Majors table that colleges will use to identify which application the IM/POS appears in.  The values/options in this new filter/field are:

• Standard

• Noncredit

• Both

Repeat: A new filter was added to the Majors table which requires college to identify if the individual "Intended Major / Program of Study" should display in the Standard Application, the Noncredit Application, or Both application.

There will be implementation process details added to the set-up documentation for colleges.

Implement the ability to display different Supplemental Questions in the Noncredit Application

Approved

Colleges need the ability to ask different supplemental questions of their Noncredit students.  

1. Best case scenario: College needs the ability to specify which application each question appears in (Standard, Noncredit or both)

2. Next best scenario: Colleges want the ability to display the same page of supplemental questions in both applications or not. 

3. At the very least: Colleges would rather have supplemental questions turned OFF in their Noncredit application if they can't have either of the other two scenarios. 

NOTES:

Implement an "Application Type" flag that includes:

• Standard App

• Noncredit App

• Both Standard & Noncredit

Data Fields: Ensure that the existing set of Standard Supplemental Question data fields can be used by the Noncredit application as well as the Standard Application so that the college doesn't have to add/create any new data fields just for the noncredit 

Ideally, a mix of questions with varying Application Types would be configured in the same Format Definition XML (adding a line of code designating the App Type that the question should appear in). 

For example: If the college has 12 supplemental questions total, but:

• 10 of them pertain to Standard App only = Standard App

• 6 of them pertain to both Standard & Noncredit apps = Both Apps

• 2 of them are exclusively for Noncredit students  = Noncredit App

Could all of these questions be configured on the same XML - with the Application Type determining which ones should display in each application or both?

Disable the Major Category Filter in the Noncredit Application Only

Applicable Field: <category>

deferred

• Disable the Major Category filter in the Noncredit App

• Even if the Major is set to display in the both the Noncredit and Standard Apps AND there is a category associated with the Major.

• The Major Category filter should ONLY display / integrate with the Standard Application

NOTE

• This change should only be implemented in conjunction with the change above pertaining to the Intended Major/Program of Study field.

• individual Majors can be flagged to display in both application, but if a category is also associated with the Major, the additional Major Category filter should only display in the Standard Application;

Follow up on technical issues reported by the colleges:

URLs taking some colleges to the Standard Application 

This cannot be reproduced by the development team. 

Patty

March 22

April 8

Under review

Send the list of concerns to the committee for feedback;

Patty

Sent to committee: 3/05

March 22

Under review

Flesh out the three "must have" requirements and submit to the development team for an IT development estimate

Goal:  Dev team to groom and estimate changes this week (Mar 7) 

Patty

Draft up Jira tickets and groom for development estimate

March 11

Complete

Setup Recurring Meetings for Friday mornings?

NOTE:  Next meeting is Friday, April 12, 9:00AM

Schedule next meeting for March 22

Patty