CCCApply Release 6.0 Summary Notes

Release No.

6.0

Pilot Release Date & Time

03.01.17 - (10:00AM - 5:00PM PST)

Production Release Date & Time

03.31.17 - (6:00PM - 11:00PM PST)

Type

Annual Update Release

Applications

OpenCCC Student Account System
CCCApply Standard Application
2017-2018 BOG Fee Waiver Application 

Changes to Download Client

Yes (See Release 6.0 Download Client jar file below)

Changes to Residency Logic

Yes

Revised Data Dictionaries

Yes

Updated User Guides

Yes

No Permanent Address Checkbox and Data Field (AB 801)

New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC module: "I have no permanent address because I am currently homeless."

<no_perm_address_homeless>

Conditional validation logic change:
If checkbox is not empty (Yes/True), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default to "Yes".

Set Text Message Authorizations Default to Yes

Set default value to "Yes" for text message authorization in OpenCCC account.

No

No

Revise OpenCCC Account Confirmation Email Language and Logo

Updated OpenCCC logo and updated contact information for the Helpdesk in the OpenCCC Account confirmation email.

No

No

OpenCCC Account User Interface Upgrade

New look & feel changes have been made to the OpenCCC Account application; no functionality changes, no actions required by the college.

N/A

N/A

Implement Google Analytics across OpenCCC Account webpages.

Analytics tracking has been added to the OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional tracking elements were added to main navigational buttons and links, error message pop-up modals, session time-out modal, Help hyperlink pop-up text box modals, and Save/Continue buttons.

N/A

N/A

Revise CCCApply for AB 801 (Homeless Youth)

Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801), including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age.

Other changes include:
New checkbox question, data field, and error validation added to the Current Mailing Address section to identify homeless students under age 25 without a current mailing address;

<homeless_youth>
<integrity_fg_40>
<no_mailing_address_homeless>
<no_perm_address_homeless> 

New Step 12 added to Area B Logic in Standard App only. See "Changes to Logic" section below for more details..

Develop Web Service Linking Statewide Student Identifier System (SSID) with CCCApply

API web service linking the California Department of Education's Statewide Student Identifier System (SSID) to CCCApply to facilitate legislative reporting requirements.

Restricted. For CCCCO legislative reporting only. Not downloadable.

N/A

Articulation with Californiacolleges.edu and CCCApply - Phased Approach

API web service allowing the California Colleges Guidance Initiative (CCGI) Californiacolleges.edu to push student data through to CCCApply in order to support multiple measures placement and create additional efficiencies for Admissions and Records staff.

<hs_cds_full>

No change to logic

System Generated Reminder Emails to Students about In-Progress Applications

Email nudges to help minimize/prevent abandoned applications.

Phase I: System-generated emails from CCCApply are sent to students if they start, but do not submit, an application after 1) 24 hours; and 2) 7 days, if the application is still not submitted after one week. Email templates contain a generic message but merge college's name and URL, and college Admissions Office contact, email, and phone.

No new data fields

Logic added to In-Progress application database to send auto-generated emails to students after 24hrs and 7 days.

Publish a Paper-based Version of Standard Application for Special Populations

Now Available! The paper-based version of the CCCApply Standard Application, approved by the CCC Chancellor's Office. Contains all questions from the online application. Printable version only.

NOTE: All new 2017 data fields have been incorporated into the paper-based version.

Hyperlink will take you to File Repository on Project Site to download the paper application.

Develop New Post-Submission Workflow that Drops Student into MyPath for Links & Opps

Alternate OpenCCCApply workflow path for colleges adopting MyPath Student Services Portal.

No

No

Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges

Supports the CCC Single Sign-On Initiative (SSO). New EPPN to CCCID mapping table added to the CCC Report Center, allowing colleges to export new CCCIDs created by the SSO Proxy and map them back to their college/district Active Directory.

No

No

Implement Google Analytics to OpenCCC & CCCApply Applications

Analytics tracking service added to all pages of the CCCApply Standard and International Applications, as well as the BOG Fee Waiver Application to analyze end-user behavior, patterns,

No

No

Add Google Analytics Special Activities to Track User Clicks

Additional tracking functionality added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons to start gathering more meaningful data around CCCApply user behavior and trends.

No

No

Include Baccalaurate Degrees to Award Type Field

Two new values were added to the Award Type field, configured by colleges in the CCC Administrator. 

Two values added to <award_type>

BA = Baccalaureate of Art
BS = Baccalaureate of Science 

No

Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First

Change the display order of the High School Education Level drop-down menu responses so that "Did not graduate" is last in the list and not first.

No

No

Revised the user instructions that are displayed on the "Search Results" screen in the High School & College Finders

Short-term fix made to the hover help and "Search Results" display text that appears if more than 25 results match the partial name entered by the student.
If the "Search Results" list finds more than 25 results, the new onscreen help text says, "Displaying 25 of X matches. Keep typing to narrow down search results."

No

No

2017-2018 BOG Fee Waiver Application Change Specification

Approved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference.

<determined_homeless>
<elig_method_d> 
<no_mailing_address_homeless>
<no_perm_address_homeless> 

Yes. New "Method D" eligibility algorithm added to the 2017-2018 BOG per state legislation AB 801 (Homeless Youth).

Highlights:

• New data field question added to the Residency section on the Application Year page for Homeless Youth

• New Method D Eligibility algorithm added;

• New Method D Only response option added to "BOGFW Eligibility field (eligible for BOG based on homeless determination)

NEW Download Client Jar File for Release 6.0 - March 31, 2017

Download Client Jar File: transfer-client.jar

No Permanent Address Homeless

no_perm_address_homeless

1

Yes

Yes

Yes

Account
Edit Account - Apply, IA & BOG 

Added to the Permanent Address section in Account & Edit Account

No Current Mailing Address Homeless

no_mailing_address_homeless

1

Yes

Yes

Yes

Apply, IA & BOG

Added to the Current Mailing Address section is Apply, BOG, IA

No Non-US Permanent Address Homeless

no_non_usa_perm_address_homeless

1

Yes

Yes

No

International Only

Address Field

Homeless Youth

homeless_youth

boolean

Yes

Yes

Yes

CCCApply Only

Residency Page in Standard App Only

Integrity Flag 40

integrity_fg_40

varchar 2

Yes

Yes

Yes

CCCApply Only

Integrity Flag Table
Standard App Only 

Pre-Determined Homeless by Financial Aid Office

determined_homeless

boolean

Yes

Yes

Yes

BOG Only

2017-2018

Method D Eligibility Logic

elig_method_d

boolean

yes

BOG Only

2017-2018

HS CDS Code - Full Length

hs_cds_full

varchar 14

yes

Yes

Yes

Apply & International

Col{0} CDS Code - Full Length

col1_cds_full
col2_cds_full
col3_cds_full
col4_cds_full

varchar 14

Yes

Yes

No

Apply & International

These fields will be added to the Downloads, it will not replace the existing 6-digit CDS code.

Term Start Date

term_start

date

Yes

Yes

Yes

CCCApply Only

This field is configured by the college in the Administrator

Term End Date

term_end

date

Yes

Yes

Yes

CCCApply Only

This field is configured by the college in the Administrator

Major Description

major_description

varchar 100

Yes

Yes

Yes

Update APPLY only from 65 to 100 character length

This field is configured by the college in the Administrator

Award Type

award_type

Apply & International

Add two new values to the data field:
BA - Baccalaureate of Arts Degree
BS - Baccalaureate Science Degree