CCCApply User Group Meeting Agenda - November 12, 2019

Online Meeting Information

This meeting will be held online via Zoom.

Agenda

Roll Call

News & Updates

Spam Filter Project Update

Speakers:  Machine-Learning Data Analysts: Harsha Gopianandan, Ananth Gopalakrishnan

• Update on Spam Filter Service 
• Review Performance
• Model Enhancements

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Notes from PPT:

Harsha Gopianandan from the Spam Filter Machine Learning team explained about false positives and false negatives and why we are seeing both across the system. He explained how the model works and encouraged colleges to keep tagging diligently so that model can learn from all new signatures.

Getting ready to update the model again with the Retraining Model with PII (December 2019). 

We talked about sending false negatives to the Tech Center and we will bulk tag them and upload to the model, so the model can benefit from the identified false negatives

Roadmap

• August 24 - Last Model Update
• November 15 - Data Testing Enhancements
• December 10 - Retraining Model Update

Call for sub-committee to review current status and trends, and determine how best to 

Communication Issues

FAQ is finished and will be sent to your contact list. 

Send Us False Positives

If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.

We ask that all colleges follow the file format below. If you would like to include any information other than confirmation #, please provide that information in a separate file. For ease of input in the model

Development Roadmap FY19/20

Fall 2019 Release Recap

• Planned HOTFIX -  Friday Nov 15  (Fix Dual Enrollment BUG)
• October 2019 Release 6.6 - Mobile Design

Product Development:  Goals & Objectives

Objectives for FY19/20 are focused on some key goals and themes:

1. Finish up the CCCApply Redesign Project work -in compliance with AB 3101
   1. Work completed in FY18/19
   2. Work completed in Fall 2019
   3. Work planned for Spring 2020 (see below)
      
      
2. Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
   1. CCC Design Principles  AND  CCC Diagnosis Deck
      1. Student-centric design decisions
      2. Removing Barriers
      3. Student-User testing & feedback
         
3. Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
4. Compliance with state and federal statutory requirements
5. Continuous maintenance & support

Milestones: Progress Made Addressing Key Concerns

1. Streamline & shorten admission application
2. Support noncredit students with residency free application
3. Delivery mobile-friendly application
4. Support ESL/Spanish-speaking Students
5. Deliver data to colleges quicker (including in-progress application data)
6. Improve OpenCCC Account system (remove barriers)
7. Continuous improvement - more frequent updates

Spring 2020 Release

2020 Development Roadmap (Tentative Projects for FY19/20)

Upcoming Release:  Spring 2020  (Tentative March or April 2020)

Planned Development:

1. Implement 2020-2021 Promise Grant Application
2. Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
3. Implement new “Highest Grade Completed” question to  Self-reported MMI questions in CCCApply
4. Enhance CCCApply to share "in-progress application data" with colleges
5. Integrate with new OpenCCC Account system
   1. Revise SSN question layout & language; move from OpenCCC to CCCApply apps
   2. Move Previous Name field
6. Update CCCApply.org to mobile-friendly, student-centric design
7. Support California Homeless: Remove residency barrier for California Homeless in Address sections 
8. Support Dual Enrolled Students: Implement skip logic in Colleges Attended section
9. Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
10. Update Privacy Policy & Terms of Use for full compliance
11. Streamline language and layout on the Consent & Submission page for mobile view

Upcoming Release Highlights

New OpenCCC Account - Launch Status

• Overview of project
  • Apply Integration
  • Changes to some questions
    • Move Social Security Number question to Apply (See Approved Changes below)
    • Move Previous Name out of Account

Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications

/wiki/spaces/OPENAPPLY/pages/969212117

Discuss Phase 1

• New Consent to Release checkbox & disclaimer
• Project Glue Delivery / Report Center
  • What are the requirements for the different student information systems?  
    • Banner:  Lee McDonald joins us 
    • PeopleSoft:  (volunteer)
    • Colleague:  (volunteer)
    • Custom SIS:  (Santa Rosa?)
    • Salesforce/Other:  (San Mateo CCD?)

Approved Change Requests

• Remove residency barrier for Homeless Students (Update)
• Remove hassles for Dual Enrollment Students (Update on Bug Fixes)
  • Remove bug identified in recent release
  • Allow edge case - dual enroll students can have a degree or certificate
• Revise & move SSN from OpenCCC to Apply

Update on Other Projects

CCCApply Report Center Upgrade

• Working on ways to integrate our two instances into one
• Doing backend work now to update authentication 
• Customization requirements
• No release timeline now but coming soon - Coming Soon!

Data Sharing Projects with Partners

• CCGI Data Sharing from Partner High Schools
• Expanding Glue for Additional SIS Integration
• Universal Auto-population API

Pending Change Requests

Call for Follow-Up Steering Meeting

• Administrator Enhancements
  • Majors
  • Rules
  • Archive
• Remove language barriers for Undocumented Students (Immigrants Rising Org)
• Explore enhancements to Education Page

• Legal Language Onscreen Revisions

  • Consent / Submit page language
  • Terms of Use / Privacy Policy
• Time Permitting:  Discuss Gainful Employment Disclosure Requirements - Using MyPath Document Gathering Tool

2019 Legislative Update

2019 Legislative Update_Issued 11.4.19  - Do any of these laws affect CCCApply?

2020 Meeting Schedule

NEW Schedule.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Sub-Committees - Meetings

FY2018-19 Quarterly Release Schedule

In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.