2019-36: Revise Terms of Use and Privacy Policy for CCCApply

Request No.2019-36
Date of Request07-01-19
RequesterCCCApply Steering/Advisory Committee
Application(s)All CCCApply Applications
Section / Page

General Use / Legal Docs / Footer 

Steering Hearing DateAugust 13, 2019
Proposed Change to Download FileN/A
Proposed Change to Residency LogicN/A

Problem / Issue

As part of the effort to expand and enhance our current CCCApply data collection and sharing policies, it was determined that a comprehensive review (complete overhaul) is needed of all CCCApply legal information, privacy policies, consent to release information, mandated disclosures and terms of use policies - to ensure we are compliant with all state, federal and CCCCO laws and regulations. 

Proposed Solution

Work with the Chancellor's Office on the legal requirements while updating the Terms of Use policy - This will allow us to add other requests to agree to Terms as needed in the future.

The CCCApply Terms of Use policy language should be updated and the revised document made available to students in Standard, Noncredit, Promise Grant, and International applications.


Terms of Use _ The Common Application.pdf



2019-35: Revise Consent to Release Information Language & Implementation in CCCApply


2016-30: Colleges Want Access to In-Progress Applications




2019-34: Colleges want access to In-Progress application data to support student success


Privacy PolicyConsent to Release InfoSSNTerms of Use
Additions to current policy

Edits to current policy

Personally Identifiable Info (PII)
  1. Define PII in Privacy Policy
  2. Confirm with Jeff Holden which definition we are using

  1. Work with Jeff Holden to draft requirements and/or set our policy relative to the GDPR

Supporting Documentation

DescriptionFile TypeURLNotes

Dependencies, Risks and/or Reporting Requirements?




Which data field(s)?


Would this change affect an existing question or data field on the Standard Application?

Would Account (OpenCCC) data be affected by this change?

Does this change affect any other state or federal regulations or requirements?


Would students users be affected by this change?

Would colleges be affected by this change? 

What other tech center web services will be affected by this change?

i.e., Glue staging table?  Multiple Measur
Other dependencies?

Other implementation considerations?