Online Meeting Information
This meeting will be held online via Zoom.
Date Tuesday, February 11, 2020
Time 1:00 pm - 3:30 pm
Location ONLINE
Agenda
TIME | DESCRIPTION | ||
1:00 pm | Roll Call & Introductions | ||
News & Updates | |||
Dashboard Stats | |||
Webinar Series | |||
Spam Filter Service Update - News, Performance Overview & Survey | |||
MyPath Update | |||
CCCApply Roadmap & Development | |||
Spring 2020 (6.7.0) Release Recap
| |||
Roadmap
| |||
2:00 pm | Summary of CCCApply Sub-Committee Meetings - December 2019 | ||
Language Enhancements - Part 1 Language Enhancements - Part 2 | |||
In-Progress Application Data Project | |||
CCCApply Administrator Bugs & Enhancements | |||
Noncredit Application | |||
Spam Filter | |||
3:10 pm | Change Requests Pending: Need Requirements | ||
2019 Legislative Update | |||
3:25 pm |
| ||
3:30 pm | Close Meeting - Next meeting reminder |
Roll Call
News & Updates
Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
CCCApply Adoption
Spam Filter Project Update
- Update on Spam Filter Service
- Review Performance
- Spam Filter Whitepaper & Memo
- Support for Colleges Finding False Negatives
July 1, 2019 - Feb 10, 2020 = 192,674 spam apps. TOTAL = 2,332,072
Current Performance
Our most recent numbers from the machine learning data science team is that the CCCApply spam filter service is accurately identifying and filtering 96% of all fraud across all colleges.
Colleges that diligently manage the model's learning capability by tagging the applications suspended by the model, we find the filter is 99% accurate.
CCCApply Fraudulent Applications White Paper | January 2020
In an effort to reduce the number of incoming fraudulent applications through CCCApply, the CCC Information Security Center has published a two-part white paper exploring the leading causes behind the ongoing fraud craze, and a step-by-step tutorial describing three methods of restricting use of .edu accounts is available to California community colleges.
Item | Description | Document Link |
---|---|---|
WHITE PAPER: Reducing Fraudulent CCCApply Applications A Guide for California Community Colleges | January 2020 | cccapply-whitepaper-02042020.pdf | |
TUTORIAL: Restricting .edu Email Access A Guide for California Community Colleges | January 2020 A step-by-step tutorial describing three methods of restricting use of .edu accounts is available to California community colleges. To request a copy of the document, please contact Omer Usmani, ousmani@ccctechcenter.org, at the CCC Information Security Center. | cccapply-whitepaper-tutorials-02042020.pdf |
Support: Send Us Your False Positives
If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.
SPAM Drop File Information
Please provide bulk fraudulent applications in the format specified below:
- File Format = .TXT
- File Naming Convention = CollegeMISCode_Fraud_mmddyy.txt
- Confirmation # (only1 confirmation # per line)
CCCApply College Spam Survey
CCCApply Spam Survey - Please complete the Spam Survey
CCC MyPath
Update
Roadmap & Development
Milestones: Progress Made Addressing Key Concerns
- Streamline & shorten admission application
- Support noncredit students with residency free application
- Delivery mobile-friendly application
- Support ESL/Spanish-speaking Students
- Deliver data to colleges quicker (including in-progress application data)
- Improve OpenCCC Account system (remove barriers)
- Continuous improvement - more frequent updates
CCCApply Spring 2020 Release (6.7.0)
2020 Development Roadmap (Tentative Projects for FY19/20)
- Implement 2020-2021 Promise Grant Application
- Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
- Revised Social Security Number Question - Layout & Language
- Implement new “Highest Grade Completed” question to Self-reported MMI questions in CCCApply
- Support California Homeless: Remove residency barrier for California Homeless in Address sections
- Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
- Spanish-Language (Internationalization)
- CCCApply Standard & Noncredit
- CCCApply International Application
- CC Promise Grant Application
- OpenCCC Account System (v.1.0)
- Mobile Support for OpenCCC Account System (v.1.0)
- Revised Social Security Number Question - Layout & Language
- New/Replace HS Transcript Information Questions & Display Conditions
- Residency Logic Fix for California Homeless
- Language Updates to Support Undocumented Students - Part 1
- Replaced AB540 Eligibility Affidavit on Special Links Page
- New California Dream Act Application Link on Special Links Page
- Bug Fixes
- Finish up the CCCApply Redesign Project work -in compliance with AB 3101
- Work completed in FY18/19
- Work completed in Fall 2019
- Work planned for Spring 2020 (see below)
- Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
- CCC Design Principles AND CCC Diagnosis Deck
- Student-centric design decisions
- Removing Barriers
- Student-User testing & feedback
- CCC Design Principles AND CCC Diagnosis Deck
- Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
- Compliance with state and federal statutory requirements
- Continuous maintenance & support
FY19/20 Quarterly Release Schedule
Quarter | Date | Version | Scope / Items |
---|---|---|---|
Q1 - Release Summary Notes | October 16, 2019 | 6.6.0 |
|
Q2 - Release | Jan 1, 2020 | CCPG 2020 |
|
Q3 - Release Summary Notes | March 27, 2020 | 6.7.0 |
|
Q4 | TBD | TBD | CO Styles Upgrade - Alignment across all student-facing applications |
Pending Change Requests
- In-Progress Application Data Project
- API - Administrator / Report Center
- Glue - Data Warehouse / SIS Staging Table
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
- Explore enhancements to Citizenship & Immigration Page
- DACA students
- No Documents
Legal Language Onscreen Revisions
Update on Other Projects
CCCApply Report Center Upgrade
- Working on ways to integrate our two instances into one
- Doing backend work now to update authentication
- Customization requirements
- No release timeline now but coming soon - Coming Soon!
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location |
---|---|---|---|
February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online |
April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD |
CISOA 2020 | |||
May 12, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 - Q4 | Online |
August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
Sub-Committees & Other CCCApply Meetings
Committee | Date | Meeting Date | Invite & LINK |
---|---|---|---|
FY2018-19 Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes | Version | Scope Summary |
---|---|---|
Q1 - Annual Update Release - September 2018 | 6.2.0 |
|
6.3.0 |
| |
6.4.0 |
| |
6.5.0 |
|
For more information, see the CCCApply FY2018-2019 Annual Overview