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Pilot & Production Release Notes Summary
This summary of approved changes and feature enhancements pertains to both the Pilot and Production release activities for OpenCCCApply Release 6.0. The 30-Day Pilot Preview release is scheduled to begin on March 1st, and the Production release is scheduled for March 31, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site: www.ccctechnology.info.


Note

Due to an unexpected issue encountered while deploying the International supplemental questions code, no changes were deployed to the International Application in this release. We believe the issue can be resolved quickly and the team is working on a low-impact, patch release plan for the week of April 3. Until that fix can be deployed the International Application will continue to run the 5.5.3 code (version running prior to Friday night's release (6.0). An announcement with the time and date of the patch release will be posted on the CCC Support Site.



Release Schedule

Description

Date

Release No.

6.0

Pilot Release Date & Time

03.01.17 - (10:00AM - 5:00PM PST)

Production Release Date & Time

03.31.17

Time

- (6:00PM - 11:00PM PST)

Type

Annual Update Release

Changes to Download Client

Yes

Changes to Residency Logic

Yes


Release 6.0 Scope

DescriptionScope
Applications

OpenCCC Student Account System
CCCApply Standard Application

CCCApply International Application

2017-2018 BOG Fee Waiver Application 

Changes to Download ClientYes (See Release 6.0 Download Client jar file below)
Changes to Residency LogicYes
Contents
Revised Data Dictionaries
toc
Yes
maxLevel
Updated User Guides
3
Yes


Info

College Preview Webinars

View the OpenCCCApply project team demonstrate and discuss the changes and enhancements being released in the 2017 CCCApply Annual Update (March 31, 2017).

Coming Soon! College Preview Videos will be available shortly after the March 1st PILOT Site release. Release 6.0 College Preview Webinars - YouTube | Slide Decks - PDF

30-Day Pilot Site Preview

In order to allow colleges time to review and implement the changes and enhancements to be deployed in the 2017 Annual Update (Release 6.0) on March 31, 2017, the code will be released to the Pilot environment 30 days in advance, on March 1, 2017. 

All changes have been updated in the CCCApply Standard Application.Pilot-V.2017.1

See the "Pilot Environment" section in the CCCApply Public Documentation space for information about the Pilot site.

NOTICE:  All changes and enhancements deployed as part of this release, including the 2017-2018 BOG Fee Waiver Application, will remain in the Pilot site as a clone to the production deployment. Colleges that have not yet implemented the online BOG Fee Waiver Application may preview the application in the Pilot environment. Colleges interested in implementing should contact the CCCApply Product Manager, Patty Donohue, to schedule a BOG Application Kick-Off Meeting to get started on the IT project and operational tasks. 

Release Notes Summary

Below is a summary of the approved change requests and other enhancements included in the 2017 CCCApply Annual Update (Release 6.0).  

OpenCCC Student Account 

The following feature enhancements will be made to the OpenCCC Student Account system. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications for each item. 

Change Specification / Technical NotesSummaryNew Data Fields /
Changes to the Download ClientChanges to LogicNo Permanent Home Address Checkbox and Data Field (AB 801)

New checkbox question added to the Permanent Address section of the OpenCCC Account: "I have no permanent address because I am currently homeless."

<no_perm_address_homeless>If checkbox is not empty (Yes), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default "Yes".Set Text Message Authorizations Default to YesSet default value to "Yes" for text message authorization in OpenCCC account.NoNoRevise OpenCCC Account Confirmation Email Language and LogoUpdated OpenCCC logo and updated contact information for the Helpdesk in the OpenCCC Account confirmation email.NoNoOpenCCC Account User Interface UpgradeNew look & feel changes have been made to the OpenCCC Account application; no functionality changes, no actions required by the college.N/AN/AImplement Google Analytics to OpenCCC & CCCApply ApplicationsAnalytics tracking has been added to every page of the OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional tracking added to main navigational buttons and links, all

Contents

This following summary applies to Release 6.0, deployed March 31, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site.

Table of Contents
maxLevel3
minLevel2
absoluteUrltrue

Release Notes Summary

Below is a summary of the approved change requests and other enhancements included in the 2017 CCCApply Annual Update on March 31, 2017.  

Info
Download the new Data Dictionaries and User Guides.

OpenCCC Student Account 

The following feature enhancements were made to the OpenCCC Student Account system. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications, where available. 

Change Specification / Technical NotesSummaryNew Data Fields /
Changes to the Download Client		Changes to Logic
No Permanent Address Checkbox and Data Field (AB 801)

New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC module: "I have no permanent address because I am currently homeless."

<no_perm_address_homeless>


Conditional validation logic change:
If checkbox is not empty (Yes/True), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default to "Yes".
Set Text Message Authorizations Default to YesSet default value to "Yes" for text message authorization in OpenCCC account.NoNo
Revise OpenCCC Account Confirmation Email Language and LogoUpdated OpenCCC logo and updated contact information for the Helpdesk in the OpenCCC Account confirmation email.NoNo
OpenCCC Account User Interface UpgradeNew look & feel changes have been made to the OpenCCC Account application; no functionality changes, no actions required by the college.N/AN/A
Implement Google Analytics across OpenCCC Account webpages.Analytics tracking has been added to the OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional tracking elements were added to main navigational buttons and links, error message pop-up modals, session time-out modal, Help hyperlink pop-up text box modals, and Save/Continue buttons. N/AN/A

CCCApply Standard Application

Below is a summary of the approved change requests and feature enhancements to be deployed in the CCCApply Standard application in 6.0. Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item., where available. 
 

Change Specification / Technical NotesSummaryNew Data Fields /
Changes to the Download File		Change to
Logic
Revise CCCApply for AB 801 (Homeless Youth)

Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801), including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age.

Other changes include:
New checkbox question, data field, and error validation added to the Current Mailing Address section to identify homeless students under age 25 without a current mailing address;

New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC section to identify homeless students under age 25 without a permanent address.

<homeless_youth>
<integrity_fg_40>
<no_mailing_address_homeless>
<no_perm_address_homeless> 		New Step 12 added to Area B Logic in Standard App only. See "Changes to Logic" section below for more details..

Develop Web Service Linking Statewide Student Identifier System (SSID) with CCCApply

API web service
implemented
linking the California Department of Education's Statewide Student Identifier System (SSID) to CCCApply to facilitate legislative reporting requirements.Restricted. For CCCCO legislative reporting only.
No new
Not downloadable
fields
.N/A
Articulation with Californiacolleges.edu and CCCApply - Phased Approach

API web service

implemented

allowing the California Colleges Guidance Initiative (CCGI) Californiacolleges.edu to push student data through to CCCApply in order to support multiple measures placement and create additional efficiencies for Admissions and Records staff.

<hs_cds_full>No change to logic
System Generated Reminder Emails to Students about In-Progress Applications
To support minimizing abandoned applications!

Email nudges to help minimize/prevent abandoned applications.

Phase I: System-generated emails from CCCApply are sent to students if they start, but do not submit, an application after 1) 24 hours; and 2) 7 days, if the application is still not submitted after

7 days

one week. Email templates contain a generic message but merge college's name and URL, and college Admissions Office contact, email, and phone.

No new data fieldsLogic added to In-Progress application database to send
reminder
auto-generated emails to students after 24hrs and 7 days.
Produce
Publish a Paper-based Version of Standard Application for Special Populations

Now Available! The paper-based version of the CCCApply Standard Application, approved by the CCC Chancellor's Office. Contains all questions from the online application. Printable version only.NOTE: All new 2017 data fields have been incorporated into the paper-based version
./wiki/spaces/PD/pages/147817757
.Hyperlink will take you to File Repository on Project Site to download the paper application.
Develop New Post-Submission Workflow that Drops Student into MyPath for Links & Opps

Alternate OpenCCCApply workflow path for colleges adopting MyPath Student Services Portal.

NoNo
Develop Mechanism to Pass Proxy-Created CCCID Back to CollegesSupports the CCC Single Sign-On Initiative
. Change Specification / Technical NotesSummary

New Data Fields /
Changes to the Download File

Change to
Logic2017-2018 BOG Fee Waiver ApplicationApproved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference.

<determined_homeless>
<elig_method_d> 
<no_current_address_homeless> 

Yes. New BOG Method D eligibility algorithm added to the 2017-2018 BOG to state legislation AB 801 (Homeless Youth).

Highlights:

  • New data field question added to the Residency section on the Application Year page for Homeless Youth
  • New Method D Eligibility algorithm added;
    • Ned Method D
    (SSO). New EPPN to CCCID mapping table added to the CCC Report Center, allowing colleges to export new CCCIDs created by the SSO Proxy and map them back to their college/district Active Directory.NoNo
    Implement Google Analytics to OpenCCC & CCCApply ApplicationsAnalytics tracking service added to all pages of the CCCApply Standard and International Applications, as well as the BOG Fee Waiver Application to analyze end-user behavior, patterns,NoNo
    Add Google Analytics Special Activities to Track User Clicks

    Additional tracking functionality added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons to start gathering more meaningful data around CCCApply user behavior and trends.

    		NoNo
    Include Baccalaurate Degrees to Award Type FieldTwo new values were added to the Award Type field, configured by colleges in the CCC Administrator. 

    Two values added to <award_type>

    BA = Baccalaureate of Art
    BS = Baccalaureate of Science 

    		No
    Re-order HS Ed Level Responses in Dropdown Menu; List Graduates FirstChange the display order of the High School Education Level drop-down menu responses so that "Did not graduate" is last in the list and not first.NoNo

    Back to Top

    BOG Fee Waiver Application

    Below is a summary of the approved changes and feature enhancements to be deployed in the 2017-2018 BOG Fee Waiver application. 

    Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item. 

    Revised the user instructions that are displayed on the "Search Results" screen in the High School & College FindersShort-term fix made to the hover help and "Search Results" display text that appears if more than 25 results match the partial name entered by the student.
    If the "Search Results" list finds more than 25 results, the new onscreen help text says, "Displaying 25 of X matches. Keep typing to narrow down search results."    		NoNo

    Back to Top

    BOG Fee Waiver Application

    Below is a summary of the changes and feature enhancements deployed for the 2017-2018 BOG Application. Click here to download the new 2017-2018 BOG Fee Waiver Application Specification (Data Dictionary).

    Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specification. 
     

    Change Specification / Technical NotesSummary

    New Data Fields /
    Changes to the Download File

    		Change to Logic
    2017-2018 BOG Fee Waiver Application Change SpecificationApproved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference.

    <determined_homeless>
    <elig_method_d> 
    <no_mailing_address_homeless>
    <no_perm_address_homeless> 

    		Yes. New "Method D" eligibility algorithm added to the 2017-2018 BOG per state legislation AB 801 (Homeless Youth).

    Highlights:

    • New data field question added to the Residency section on the Application Year page for Homeless Youth
    • New Method D Eligibility algorithm added;
    • New Method D Only response option added to "BOGFW Eligibility field (
    eligibile
    • eligible for BOG based on homeless determination)


    Back to Top 

    Anchor
    new-data-fields
    new-data-fields
    Changes to Downloads (New Data Fields)

    The following data fields were added to the database in Release 6.0. See table below.

    Action for College IT StaffAdding New Data Fields to Downloads
    To include them in your download file, you must update the Download/Transfer Client Jar file below.To download these download these download the new data fields, your college IT staff must first add them to the Download Format Definitions XML file for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.

    Info Anchor6.0-download-client-jar-files6.0-download-client-jar-filesNew Download Client Jar Files for Release 6.0

    (Pilot release is scheduled for March 1, 2017.)

    and run the updated "transfer-client.jar" file corresponding to this Release (6.0).  Each application has its own unique Format Definition XML file, which specifies which data fields should be included each time your automated downloads job file is run.  do  for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.


    Image Added

    NEW Download Client Jar File for Release 6.0 - March 31, 2017

    Download Client Jar File: transfer-client.jar



    Description

    Data Field

    Format

    		DownloadReport Center?Admin Rules?Application(s)

    Notes

    No Permanent Address Homelessno_perm_address_homeless1YesYesYesAccount
    Edit Account - Apply, IA & BOG     		Added to the Permanent Address section in Account & Edit Account
    No Current Mailing Address Homelessno_mailing_address_homeless1YesYesYesApply, IA & BOGAdded to the Current Mailing Address section is Apply, BOG, IA
    No Non-US Permanent Address Homeless

    no_non_usa_perm_address_homeless

    		1YesYesNoInternational OnlyAddress Field
    Homeless Youthhomeless_youthbooleanYesYesYesCCCApply OnlyResidency Page in Standard App Only

    Integrity Flag 40

    integrity_fg_40

    varchar 2

    		YesYesYesCCCApply Only

    Integrity Flag Table
    Standard App Only 

    Pre-Determined Homeless by Financial Aid Officedetermined_homelessbooleanYesYesYesBOG Only2017-2018
    Method D Eligibility Logicelig_method_dbooleanyes

    		BOG Only2017-2018
    HS CDS Code - Full Lengthhs_cds_fullvarchar 14yesYesYesApply & International
    Col{0} CDS Code - Full Lengthcol1_cds_full
    col2_cds_full
    col3_cds_full
    col4_cds_full    		varchar 14YesYesNoApply & InternationalThese fields will be added to the Downloads, it will not replace the existing 6-digit CDS code.
    Term Start Dateterm_startdateYesYesYesCCCApply OnlyThis field is configured by the college in the Administrator
    Term End Dateterm_enddateYesYesYesCCCApply OnlyMajor This field is configured by the college in the Administrator
    Major Descriptionmajor_descriptionvarchar 100YesYesYesUpdate APPLY only from 65 to 100 character lengthThis field is configured by the college in the Administrator
    Award Typeaward_type



    		Apply & IAInternationalAdd two new values to the data field:
    BA - Baccalaureate of Arts Degree
    BS - Baccalaureate Science Degree 





    Changes to Logic

    CCCApply Residency Logic Changes

    Update Area B Residency Logic for AB 801 Homeless Youth

    A new step (Step 12) was added to Area B residency logic to look at the response for the new "Homeless Youth" question added tof to the Residency page, and the student's date of birthbirthdate. If the user is under 25 years of age and answers "Yes" to the new "Homeless Youth" question, then the Area B logic sets Class B2 and triggers new Integrity Flag 40, which alerts A&R staff that the user meets the AB 801 criteriaabout this status. If the student responds "No" to the new "Homeless Youth" question, OR if the student is 25 years old or older, no Class flag is set triggered and the logic continues to Step 13.

    Expand the link below to see the details of

    the New Step 12 - added to Area B Logic.expand

    this change to the Area B residency algorithm. Refer to Appendix A of the CCCApply Data Dictionary-PILOT.V.2017.1 to see the full Area B logic table.

    Expand
    1. Add New Step 12 to Area B Logic

    Step

    Evaluation Statement

    Data Elements & Logic

    If Yes

    If No

    Add NEW Step 12 

    Is the applicant determined to be "Homeless" and under age 25?

    		<homeless_youth> = Yes AND 
    current_date minus Birthdate < 25 years 
    		Set Class B2
    (trigger flag 40)
    go to step 14     		Go to Step 13

    NEW Step 13

    Has Class B0 been set?

    Class B0 has been set

    Class B0 
    end logic

    Go to step 14

    NEW Step 14

    Has Class B2 been set?

     Class B2 has been set

     Class B2

    Class B1


    2.  Add new Integrity Flag 40 to the Integrity Flags Table and Area B and trigger the flag at new Step 12 IF the user is under 25 years of age at time of application and answers "Yes" to new residency question <homeless_youth> residency question.

    Flag #Description
    40Applicant is homeless and under age 25.


    Please see the Change Specification for detailed information and a Use Case Matrix to ensure all new Homeless Youth use cases are tested against the new logic.    


    Info
    What action does the college need to take?
    No change action is required by the college (unless you have custom workflows built around the residency calculation forms that need to be updated with the new step and change to Step 112). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a Admissions staff should note the addition of the new integrity flag 40 for "Out-of-State Activities" to Homeless and under age 25", which will help identify these cases and collect proof when students and alert them to follow up with the student as needed.


    Questions? Please add questions and comments in the support site: CCCTechnology.info.

    Back to Top

    Bug Fixes

    The following bugs were fixed in the 6.0 release. No action is required by the college A&R or IT staff at this time.

    Note
    If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page on CCCTechnology.info.



    Bug SummaryApplication
    Apply uses incorrect property name for Email sender authentication propertyStandard App only
    Status 404 error occurs when clicking on the "Proceed to CCC MyPath" link in ApplyAll Applications
    Checking the box for "My mailing address is the same as the Permanent Address in my OpenCCC Account above" causes an errorStandard App only
    Javascript causes error popup on military pageStandard App only
    Supplemental Question fields not appearing in the Rules tab for CCCApplyStandard App only
    Supplemental Question fields not appearing in the Rules tab, nor the CCC Report Center, for International ApplicationInternational App only
    Problems with $ Dollar Sign and Other Characters in UsernamesOpenCCC Account
    Error occurs when clicking on Edit link for Personal Information in Edit My OpenCCC AccountEdit My OpenCCC Account
    Fix errors in the residency section of the 2016-2017 BOG applicationBOG App only
    Add missing Current Mailing Address section to the BOG Review Application page and the BOG Submitted Application PDFBOG App only
    Fixed some nesting issues on the Review Application page in CCCApplyStandard App only


    Back to Top

    Accessibility Fixes

    The items below were updated per accessibility standards WCAG 2.0 AA.
     

    DescriptionApplication

    Re-render the Supplemental Questions Page in CCCApply Standard & International Applications for Screen Readers & Assisted Technologies

    		Standard & International Only

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    The Pilot Environment

    All items to be deployed in Release 6.0 on March 31, 2017 be deployed to the Pilot environment 30 days prior to the release and will remain in Pilot after the Production release. We encourage college Admissions staff to review the changes and alert your IT department staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields added.) NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.The OpenCCCApply Pilot Environment is a preview and testing site used by colleges to implement the CCCApply applications and the OpenCCC Student Account System. The Pilot environment provides a copy of the production code during the year, except during a pre-release, 30-Day Pilot Preview period - when it will contain pre-production changes and code for an upcoming release. The Pilot Environment has separate /wiki/spaces/PD/pages/77562106, and different SLAs than the production versions of OpenCCC and CCCApply applications.
     

    Info
    Preview in the Pilot Environment
    All Release 6.0 changes and enhancements will be were deployed to the Pilot environment on March 311, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info.

    Getting to the Pilot Applications

    Please see "the Pilot Environment" section  section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing your download files to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.


    PILOT ApplicationNEW PILOT Application URL

    PILOT CCCApply Standard Application URL

    https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX

    *Replace the XXX with your college MIS code.

    PILOT BOG Application URL

    https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX

    *Replace the XXX with your college MIS code.

    PILOT International Application URL

    https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX

    *Replace the XXX with your college MIS code. 

    Pilot Download URL Attributes

    Include the following URL attributes in your PILOT Job XML files. For more information, refer to the Download Client User Guide for details.


    Application

    PILOT DOWNLOAD URL
    PILOT CCCApply Standard Applicationhttps://pilot.admin.openccc.net:8443/ccctransfer
    PILOT BOG Applicationhttps://pilot.admin.openccc.net:8443/ccctransferbog
    PILOT International Application

    https://pilot.admin.openccc.net:8443/ccctransferintl 


    Pilot Administrator & Report Center URLs

    The URLs below are "templates" - so the examples shown are not your URLs. These are here provided to give you an idea example of what they yours look like. Please contact your IT department if you do not have access to your Pilot Site URLs for the Pilot Administrator and Pilot Report Center.


    Pilot Administrator

    https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/

    Pilot Report Center

    https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/

    Info
    NOTE:  Please see the Pilot Environment page in the CCCApply Public Documentation space for more details on the CCCApply Pilot Environment.
    Back to Top

    .control.openccc.net/jasperserver-pro/


    Back to Top

    30-Day Pilot Site Preview

    In order to give colleges time to review, implement, and test all the new changes and feature enhancements being deployed in a CCCApply release, the code is first released to the Pilot environment (aka beta or QA environment) 30 days in advance of the production release. For this release (6.0), the code was rolled to the Pilot environment on March 1, 2017. This is the version of code that will now remain in the Pilot environment until the next pre-release, 30-day Pilot Preview, tentatively scheduled for August 29, 2017.   

    Info
    For more information about the Pilot Environment or the 30-Day Pilot Preview policy, visit the Pilot Environment pages in the PD space.


    Data Dictionaries & Release Documentation

    The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.

    DescriptionVersionFormatReleaseDate Published
    CCCApply Standard Application Data DictionaryV.2017

    V2017.1

    -Pilot

    		PDFRelease 6.03.0131.17
    2017-2018 BOG Fee Waiver Data DictionaryVBOG-V2017.2017.1PDF2017-20183.01.17
    CCCApply International Application Data DictionaryV.2017.1-PilotComing soonPDFRelease 6.03.01.17
    CCCApply Download Client User GuideV.2017.1-PilotPDFRelease 6.03.0131.17
    Download Client: transfer-client-V4.jarRelease 6.0-V4JARRelease 6.03.31.17
    Pilot Environment
    		Webpage


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