Versions Compared

Old Version 12

changes.mady.by.user Patricia Donohue

Saved on

compared with

New Version 13

changes.mady.by.user Patricia Donohue

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

Online Meeting Information

This meeting will be held online via Zoom.

Panel
borderColor#93BB6F
bgColor#F8F8F8
borderWidth1
titleBGColor#D3E3C4
borderStylesolid
titleMeeting Information

Date    Thursday, May 9, 2019

Time   1:00 pm - 3:00 pm

Location  ONLINE

Expand
titleClick here to see the Zoom meeting information...

Zoom Information


Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851
MEETING ID: 677-051-3851


Use VoiP or Call TOLL Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.



Info
Missed the March 28 meeting?  Review the Zoom recording here: CCCApply User Group Meeting - March 28, 2019


Table of Contents
maxLevel2
absoluteUrltrue

Agenda

TIME
DESCRIPTIONSPEAKER

1:00 pm

Roll Call 

Leahy
1:05 pm

Quick Review: March 28 Meeting Minutes

Donohue
1:10 pmCCCApply Update Presentation from CACCRAO 2019 Conference Donohue / Pena

CCCApply Project News



CCCApply Planning FY19/20 - Discussion
2:00 pm

CCCApply Change Requests

Donohue


New & Approved Change Requests


Consent to Release Student Information Pre-Submission


Parking Lot Issues

3:00 pm

Close Meeting

Donohue

Other sections in this document:

  • CCCApply 6.5.0 Release - Pilot May 31 / Production June 28
  • CCCApply FY18/19 Milestones
  • CCCApply Redesign Project


Roll Call

Expand
styleHeading 2
titleRoll Call


2019
CCCApply USER GROUP MEMBERS


Name

District


Name

District


Name

District


Ali Salinas (IT)Riverside City College - RCCD

Los Rios District - ARC

Quyen Lu/Wanda Wong

San Francsico CCD

Anna SalazarLos Angeles CCD - ELAC

Joshua Rosales

El Camino CCD


Richette Bell

Compton CCD


Angela Embry 

El Camino CCD


Karen Sea
Samantha Powell

San Joaquin-Delta CCD


Rozen Bondoc

Chabot-Las Positas


Ben Guzman

South Orange CCD


Leigh Ann Unger

Rio Hondo District


Satish Warrier

Contra Costa CCD

Betty Glyer-Culver

Los Rios CCD


Mark DeAsis

Riverside CCD


Stephanie Murguia

Cerritos CCD


Chris TruongRancho Santiago CCD
MaryLou LeybaSan Francisco CCD
Stacey FollowillChabot-Las Positas

Christian AlvaradoSouth Orange CCD -Saddleback
Maury PearlLos Angeles CCD
Tina Mani San Joaquin Delta CCD

Cindy Gonzales

Los Rios CCD


Michael WardRancho Santiago CCD

Tuyen Nguyen

Rancho Santiago CCD


Clark Ray

Santa Rosa CCD


Michelle PenaKern CCD

Vince Orton

Cerritos CCD


Craig Hayward

Kern CCD
Mitchell LeahySanta Rosa CCD
Will Minnich/Susan LorenzoSan Mateo CCD

Greg Aycock (research)Riverside CCD (Norco)
Olivia Alvarado -IT
Martha Rios (sub)		Los Angeles CCD
Catherine FrostContra Costa CCD

Hieu HoangEl Camino CCD
Pam MerySan Francisco CCD

Jasmine Robinson

San Mateo CCD

Janice Love (research)

Rancho Santiago CCD


Paulette LinoChabot-Las Positas CCD
Gerlie JeltemaSouth Orange CCD








CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

Gary Bird

CCCCO


Elena Alcala - NEW!

CCCCO


Deb Barker-GarciaCCCCO

Tim Calhoon

CCCTC


Patty Donohue

CCCTC


Jennifer ColemanCCCTC

Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO

Replacement - Elena Alcala - CCCCO


Info

All User Group members above are members of the CCCAPPLYSTEERING listserv.  Email:  cccapplysteering@listserv.cccnext.net






CCCApply News


Expand
styleHeading 2
titleCCCApply NewsClick here to expand....

The following items were discussed during the meeting.  Links to additional information are also provided below.

Description

Meeting Discussion / NotesAction Items Status
Spam Filter Web Service News


CCC Report Center Upgrade 


Noncredit Application NewsPreparing for Pilot Release on May 31
Producing Implementation Documentation
Best Practices 

Java Upgrade


Stakeholder Feedback & Survey


Noncredit Application Update

More information about the status of the Noncredit Application development, as well as the activities of the Noncredit App Pilot Project are here: 

Noncredit Application - Project Dashboard

Noncredit Pilot Project - March 4 Meeting

Noncredit Pilot Project - March 22 Meeting

The first version of the CCCApply Noncredit Application was released to the pilot environment on February 19, 2019 as part of the CCCApply Release 6.4.0 Pilot release. The current version is now in pilot for all colleges.

On March 1, the "CCCApply Noncredit Pilot Project" commenced and 10 districts are now actively reviewing the first version, as well as performing user acceptance testing to ensure the application is viable from a technical perspective and ready for IT implementation by all colleges. 


Three New Features Identified

The Noncredit pilot colleges have met twice since the application was released to pilot in February.  During the first meeting, the pilot colleges identified three critical feature enhancements that would be considered "deal breakers" if not implemented.  These include:

  1. The ability for the Noncredit App to have different "Majors/Programs of Study" than the Standard Application

  2. The ability for the Noncredit App to have different Supplemental Questions than the Standard Application

  3. The ability for the Noncredit App to have a different Welcome/landing page than the Standard Application

Currently, requirements for these three feature enhancements have been documented, groomed, and development has begun to ensure functionality is included in the production launch (tentatively scheduled for June 28, 2019).

The three feature enhancements are currently under-development and are slated to be included in the first official production release of the Noncredit Application in the Standard Application on June 28, 2019. 
Status
colourYellow
titleongoing



CCCApply Release 6.5.0 

Info

CCCApply 6.5.0 Release - Pilot Release May 31st - Production Release June 28th.  See the breakdown here.


expand
Expand

Q4 - Planned - Redesign Release 6.5.0 - June 28 2019

  • CCCApply Redesign - Phase 1 - Release 4
    • Account Info/Mailing page update
    • Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
  • Noncredit Application Production Release
    • Implement ability for different Majors/Programs of Study to display in the Noncredit App (vs. Standard App)
    • Implement ability for different Supplemental Questions to display in the Noncredit App (vs. Standard App)
    • Implement a unique Welcome/landing page for the Noncredit application
  • Legal Mandates - Change Requests
  • Deliver International Application data set to SuperGlue
  • Technical Updates - Java Upgrade (discuss Comm plan)

CCCApply Roadmap

Noncredit Application Project

CCCApply Noncredit Application Dashboard

Wanna see how the user interface and data fields are modified in the Noncredit Application? 

Pilot Project Plan: CCCApply Noncredit Application


CCCApply Roadmap


Expand
styleHeading 2
titleCCCApply RoadmapClick here to expand....

Planned Projects for FY19/20

This is the tentative roadmap for FY19/20. The budget, scope and schedule have not yet been finalized.

  • CCCApply Redesign - Phase I Continued
    • Mobile-friendly application
    • Spanish translation
    • OpenCCC Account Redesign 
      • Edit Account redesign
      • Account fields review
      • SSN question redesign
      • Add "Consent to Release In-Progress Application Data with Colleges" to the Enrollment Page 
  • Redesign CCCApply Backend Architecture - Microservices
  • Requirements for New Apply Interface in MyPath (Web form)
  • International Application Enhancements - Document Upload feature



Change Requests

Expand
styleHeading 2
titleNew & Approved Changes

Below are the changes that were approved for the June 2019 release.   


DescriptionReview DateStatus

Approved Changes for June 2019 Release (v.6.5.0)



2019-13

Remove the Needs page in the Standard App by default (but configure all questions to be opt-in/out) per Chancellor's Office AB 3101

3/15/19
Status
colourGreen
titleApproved
2019-04

Update Foster Youth Question per SB 906

1/25/19
Status
colourGreen
titleApproved
2019-10

Changes to Parent/Guardian Information Language (to clarify question for Foster Youth minors/Care & Control bug)

1/25/19
Status
colourGreen
titleApproved
2019-11

Add Value to Gender Field for Non-Binary Genders

2/08/19
Status
colourGreen
titleApproved
2019-12

Update Visa Types that are Eligible for Residency Determination

2/15/19
Status
colourGreen
titleApproved
2019-03CCCApply Redesign Release #43/01/19
Status
colourGreen
titleAPPROVED
2019 New Change Requests
Status
colourYellow
titleNEW
2018 New Change Requests
Status
colourYellow
titlepending
DEFERRED Changes Pending
Status
colourYellow
titlepending


Issues that Need Review

  • Dual Enrollment / Concurrent enrollment issues: WHAT ARE THESE?  (See the Q&A from 3/28/19 meeting notes)

  • DACA Issue - Should this be added to the Citizenship Status question (See the Q&A from 3/28/19 meeting notes)

  • Can a high school student have a college degree while still in high school?

  • How often is a concurrent student a returning college student?


Action Items:  Please review the 2019 New Change Requests.  Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.