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This annual report provides an overview of the requirements and specifications for all Approved Change Requests and program enhancements that have been approved by the CCCApply Steering Committee throughout the 2016-2017 FY (including the September 2016 Release 5.5, and the 2017 Annual Update Release 6.0). It also details the requests that have been deferred or declined, as well as the specific systems where each change will be implemented. Changes will appear on the Pilot (beta) environment servers between 


Overview 

CCCApply is the online gateway to the California Community Colleges. Each year at our 113 colleges, nearly three million students from all over the world build their career skills, prepare for transfer to four-year colleges and universities, or simply enrich their lives through learning.CCCApply is owned and operated by the California Community Colleges Chancellor's Office, and governed by the CCCApply Steering Committee, a committee of over 56 active, experienced CCC admissions, research and IT administrators and staff.Developed by the CCC Technology Center, the following list of applications and services makes up the CCCApply suite of applications:

  • CCCApply Standard Application
  • CCCApply International Application
  • Board of Governors Fee Waiver Application 
  • CCCApply Administrator
  • CCC Report Center
  • CCC Title IX Survey Application
  • CCCApply Download Client Tool
  • CCC Helpdesk Application
  • School Maintenance Table
  • God Tool 

Project Charter & Mission Statement 

2016-2017 Milestones

  • Executed RFP to develop the next version of CCCApply (v.3.0)
  • Finished development of a new CCC Administrator (v.2.0) tool which will serve multiple CCCTC web applications and vendor products, including CCCApply. Due to launch in October 2017.
  • Facilitated adoption and implementation for 18 colleges to the OpenCCCApply, BOG, and International Applications; 
  • Developed and implemented the CCC Single Sign On Initiative for 53 colleges Adoption: CCC SSO Proxy Integration 
  • Streamlined an integrated pathway between MyPath, the new Student Services Portal, and CCCApply; currently five colleges have implemented that 
  • Implemented new  worklow  and implemented the CCCApply > MyPath Integrations (Santa Rosa Jr. College; Fresno City College; Sierra College;  
  • OpenCCC wins 2017 CENIC Innovation Award for OpenCCC Federated Identity Initiative
  • Professional Development: 2017 CCCApply & eTranscript California Workshop - 280 attendees across both days.
  • OpenCCCApply Migration to Amazon Web Service Cloud Web-based Infrastructure



Research & Development



Releases & Annual Update Schedule


Milestones

















Development & IT Roadmap

2017-2018 Portfolio Roadmap (Public)

    • April 2017 - RFP for New / Upgraded CCC Web Applications
      (CCC Software Development 
    • October 2017 - OpenCCC Upgrade - MyPath Integration
    • July 2017 - Report Center Upgrade to TIBCO/JasperSoft Subscription version
    • September 2017 - Launching New Administrator 2.0 (Multi-App Super Administrator)
    • 2018 - Integration with Project Glue, Assess, MyPath, Course Exchange
    • 2018 - MyPath Integration
    • Maintain Legacy Systems through 2019-2020
      • OpenCCC Legacy
      • CCCApply Legacy  (New CCCApply/IA/BOG integration
      • Administrator Legacy  (CCC Administrator 2.0 under-development)
      • Download Client Legacy (Universal College Adaptor under-development)
    • New DevOps Vendor - Infiniti
    • New Server Hosting Service - Amazon Web Services
      • CCCApply servers move to Amazon (AWS) April 21, 2017
        • Continuous Deployment Model for 2017-2019
        • Maintain Annual Update Release for Downloads & Logic change
      • CCC Report Center moves to Amazon (AWS) - Upgrade to TIBCO/JasperSoft Subscription Instructure

CCCApply Standard Application and OpenCCC Account

CCC Administrator & CCC Report Center

Board of Governors (BOG) Fee Waiver Application 

International Application 

CCC SSO Proxy Integration 

Pilot (Beta) Environment

 

 

All OpenCCC & CCCApply Projects - 2017-2018

Development & Release Roadmap

Communication Schedule

Implementation Plan

Support & Training

Research & Marketing Projects

Documentation

Steering & Advisory Committees

Events & Conferences


CCCApply Standard Application & OpenCCC Student Account
 

Releases & Annual Update Schedule

 CCCApply refers to all applications in the suite: Standard, BOG & IA

Release / Update Cycle(s)

Since 2001, OpenCCCApply releases, including the CCCApply Annual Update release, have been carefully scheduled around low and peak-volume enrollment times through the academic year. Traditionally colleges prepare for one annual update per year in Mid to Late March (however, several releases have been performed be scheduled for as late as the first week in April).  
Supplemental releases are scheduled as needed.* 
 

  • Annual Update Release:  
    Aligned to enrollment cycle; late March to early April (March 16 - April 7).  The 2017 release is scheduled for March 31, 2017.
    • Exceptions include: 
      • Hot fixes and compliance issues and security breeches
      • CCCCO mandates (BOG 2016) & legislative mandates as required 
      • New development releases = International Application; uPortal, etc.
      • Performance/stability enhancements that minimize blockers to college implementations (BOG Rules, stable QA/Beta environment, etc.)

  • Supplemental Releases
    Only scheduled as needed, a supplemental CCCApply release is scheduled around the peak application season specifically during low risk times (mid to late September). 
    • Jan 30 - Feb 7
    • Sept 15 - Oct 7 (next best time for significant update)
    • May 15 (high-priority technical upgrades, security fixes, etc.)

There are traditional peak and low-volume enrollment times throughout the year, as well as cyclical events/processes that impact the workload of college IT staff.  After the March/April update, college enrollment is on blast until September 15 timeframe. All through the late spring and summer and into early Sept are high enrollment periods (kids getting ready to go back to school/Fall semester). There's a lull around mid-late September and early Oct, which would be next best time for a supplemental update. Late October is NOT advised.


Take away:  Stick with an annual Update schedule to align with college IT and Admissions peak periods. 



Change Management Approval Cycle

The annual change management and release cycle typically begins in April for the following year's annual update release. 

 

 

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Accept and evaluate requests

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Draft specifications

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finalize specifications

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Program changes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Develop test plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Develop messaging to users

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TEST changes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Program corrections

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Implement changes on Pilot Site                        

Implement messaging to users

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Validate and sign-off changes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Go LIVE on Production

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Plan next year’s enhancements

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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CCCApply Steering Committee

The CCCApply Steering Committee is comprised of 36 California Community College administrators and staff from Admissions & Records, Enrollment Services, Financial Aid, Institutional Research, IT, Student Services, and other Departments. Members are selected from colleges across the state, including northern, southern, Bay Area, eastern colleges, as well as large and small college (Update this for 2017).

Change Management Process

The product manager and support services collect and evaluate change requests for colleges and present them to the CCCApply Steering Committee at their bi-monthly meetings. The Committee will evaluate each request and approve, defer or decline the request based on need and how it affects the application for all colleges. Requests must meet the needs of all or the majority of colleges to be approved, such as state legislative mandates, state residency regulations, and CCCCO MIS reporting requirements. Change requests should be submitted to the Product Manager through the CCC College Support Site, www.ccctechnology.info and should a needs and benefits statement and supporting documentation.

2017 Approved Change Requests


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