Pilot & Production Release Notes Summary
This summary of approved changes and feature enhancements pertains to both the Pilot and Production release activities for OpenCCCApply Release 6.0. The 30-Day Pilot Preview release is scheduled to begin on March 1st, and the Production release is scheduled for March 31, 2017. Please direct all questions to the CCCApply category page on the CCC Support Site: www.ccctechnology.info.
Release Schedule
Description | Date |
---|---|
Release No. | 6.0 |
Pilot Release Date | 03.01.17 |
Production Release Date | 03.31.17 |
Time | 6:00PM - 11:00PM PST |
Type | Annual Update Release |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release 6.0 Scope
Description | Scope |
---|---|
Applications | OpenCCC Student Account System |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Contents
College Preview Webinars
View the OpenCCCApply project team demonstrate and discuss the changes and enhancements being released in the 2017 CCCApply Annual Update (March 31, 2017).
Click here to view all recordings: Release 6.0 College Preview Webinars - YouTube | Slide Decks - PDF
30-Day Pilot Site Preview
In order to allow colleges time to review and implement the changes and enhancements to be deployed in the 2017 Annual Update (Release 6.0) on March 31, 2017, the code will be released to the Pilot environment 30 days in advance, on March 1, 2017.
See the "Pilot Environment" section in the CCCApply Public Documentation space for information about the Pilot site.
NOTICE: All changes and enhancements deployed as part of this release, including the 2017-2018 BOG Fee Waiver Application, will remain in the Pilot site as a clone to the production deployment. Colleges that have not yet implemented the online BOG Fee Waiver Application may preview the application in the Pilot environment. Colleges interested in implementing should contact the CCCApply Product Manager, Patty Donohue, to schedule a BOG Application Kick-Off Meeting to get started on the IT project and operational tasks.
Release Notes Summary
Below is a summary of the approved change requests and other enhancements included in the 2017 CCCApply Annual Update (Release 6.0).
OpenCCC Student Account
The following feature enhancements will be made to the OpenCCC Student Account system. Click on the Change Specification / Technical Notes hyperlinks in the table below to see detailed change specifications for each item.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download Client | Changes to Logic |
---|---|---|---|
No Permanent Home Address Checkbox and Data Field (AB 801) | New checkbox question added to the Permanent Address section of the OpenCCC Account: "I have no permanent address because I am currently homeless." | <no_perm_address_homeless> | If checkbox is not empty (Yes), then set new "Homeless Youth" field on Residency page in CCCApply Standard application to default "Yes". |
Set Text Message Authorizations Default to Yes | Set default value to "Yes" for text message authorization in OpenCCC account. | No | No |
Revise OpenCCC Account Confirmation Email Language and Logo | Updated OpenCCC logo and updated contact information for the Helpdesk in the OpenCCC Account confirmation email. | No | No |
OpenCCC Account User Interface Upgrade | New look & feel changes have been made to the OpenCCC Account application; no functionality changes, no actions required by the college. | N/A | N/A |
Implement Google Analytics to OpenCCC & CCCApply Applications | Analytics tracking has been added to every page of the OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional tracking added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help hyperlink pop-up text box modals, and Save/Continue buttons. | N/A | N/A |
CCCApply Standard Application
Below is a summary of the approved change requests and feature enhancements to be deployed in the CCCApply Standard application. Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download File | Change to Logic |
---|---|---|---|
Revise CCCApply for AB 801 (Homeless Youth) | Required changes to the Standard Application to identify homeless youth applicants per recently passed state legislation (AB 801) including a new "Homeless Youth" question and data field on the Residency page; a new integrity flag (#40) trigger, and changes to the Area B residency logic to identify homeless youth under 25 years of age. Other changes include: New checkbox question, data field, and error validation added to the Permanent Address section of the OpenCCC Account and Edit OpenCCC section to identify homeless students under age 25 without a permanent address. | <homeless_youth> <integrity_fg_40> <no_current_mailing_homeless> | New Step 12 added to Area B Logic in Standard App only. See "Changes to Logic" section below for more details.. |
Develop Web Service Linking Statewide Student Identifier System (SSID) with CCCApply | API web service implemented linking the California Department of Education's Statewide Student Identifier System (SSID) to CCCApply to facilitate legislative reporting requirements. | <ssid> | N/A |
Articulation with Californiacolleges.edu and CCCApply - Phased Approach | API web service implemented allowing the California Colleges Guidance Initiative (CCGI) Californiacolleges.edu to push student data through to CCCApply in order to support multiple measures placement and create additional efficiencies for Admissions and Records staff. | No new data fields | No change to logic |
System Generated Reminder Emails to Students about In-Progress Applications | Phase I: System-generated emails from CCCApply are sent to students if they start, but do not submit, an application after 1) 24 hours; and 2) if the application is still not submitted after 7 days. Email templates contain generic message but merge college's name and URL, and college Admissions Office contact, email, and phone. | No new data fields | Logic added to In-Progress application database to send reminder emails after 24hrs and 7 days. |
Produce Paper-based Version of Standard Application for Special Populations | Paper-based version of the CCCApply Standard Application for special populations. Printable version only. | NOTE: All new 2017 data fields have been incorporated into the paper-based version. | |
/wiki/spaces/PD/pages/147817757 | Alternate OpenCCCApply workflow path for colleges adopting MyPath Student Services Portal. | No | No |
Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges | Supports the CCC Single Sign-On Initiative. New EPPN to CCCID mapping table added to the CCC Report Center, allowing colleges to export new CCCIDs created by the SSO Proxy and map them back to their college/district Active Directory. | No | No |
Implement Google Analytics to OpenCCC & CCCApply Applications | Analytics tracking service added to all pages of the CCCApply Standard and International Applications, as well as the BOG Fee Waiver Application to analyze end-user behavior, patterns, | No | No |
Add Google Analytics Special Activities to Track User Clicks | Additional tracking functionality added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons to start gathering more meaningful data around CCCApply user behavior and trends. | No | No |
Include Baccalaurate Degrees to Award Type Field | Two new values were added to the Award Type field, configured by colleges in the CCC Administrator. | Two values added to <award_type> BA = Baccalaureate of Art | No |
Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First | Change the display order of the High School Education Level drop-down menu responses so that "Did not graduate" is last in the list and not first. | No | No |
BOG Fee Waiver Application
Below is a summary of the approved changes and feature enhancements to be deployed in the 2017-2018 BOG Fee Waiver application.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item.
Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
---|---|---|---|
2017-2018 BOG Fee Waiver Application | Approved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference. | <determined_homeless> | Yes. New BOG Method D eligibility algorithm added to the 2017-2018 BOG to state legislation AB 801 (Homeless Youth). |
Highlights:
|
Changes to Downloads (New Data Fields)
The following data fields were added to the database in Release 6.0. See table below.
Action for College IT Staff
To include them in your download file, you must update the Download/Transfer Client Jar file below.To download these download these fields, your college IT staff must add them to the Download Format Definitions XML file for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.
New Download Client Jar Files for Release 6.0
(Pilot release is scheduled for March 1, 2017.)
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
---|---|---|---|---|---|---|---|
No Permanent Address Homeless | no_perm_address_homeless | 1 | Yes | Yes | Yes | Account Edit Account - Apply, BOG, IA | Added to the Permanent Address section in Account & Edit Account |
No Current Mailing Address Homeless | no_current_mailing_homeless | 1 | Yes | Yes | Yes | Current Mailing page in Apply, BOG, and IA | Added to the Current Mailing Address section is Apply, BOG, IA |
No Non-US Permanent Address Homeless | no_non_usa_perm_address_homeless | 1 | Yes | Yes | No | Apply, International | |
Homeless Youth | homeless_youth | Yes | Yes | Yes | CCCApply Only | Residency Page in Standard App Only | |
Integrity Flag 40 | integrity_fg_40 | varchar 2 | Yes | Yes | Yes | CCCApply Only | Integrity Flag Table |
Pre-Determined Homeless by Financial Aid Office | determined_homeless | Yes | Yes | Yes | BOG Only | 2017-2018 | |
Method D Eligibility Logic | elig_method_d | yes | BOG Only | 2017-2018 | |||
Full CDS Code | hs_cds_full col1_cds_full col2_cds_full col3_cds_full col4_cds_full | varchar 14 | Yes | Yes | No | All applications | These fields will be added to the Downloads, it will not replace the existing 6-digit CDS code. |
SSID (Statewide Student Identification Number) | ssid | varchar 10 | Yes | Yes | No | System-generated | API data transfer |
Term Start Date | term_start_date | date | Yes | Yes | Yes | CCCApply Only | |
Term End Date | term_end_date | date | Yes | Yes | Yes | CCCApply Only | |
Major Description | major_description | varchar 100 | Yes | Yes | Yes | Update APPLY only from 65 to 100 character length | |
Award Type | award_type | Apply & IA | Add two new values to the data field: BA - Baccalaureate of Arts Degree BS - Baccalaureate Science Degree |
Changes to Logic
CCCApply Residency Logic Changes
Update Area B Residency Logic for AB 801 Homeless Youth
A new step (Step 12) was added to Area B residency logic to look at the response for the new "Homeless Youth" question added tof the Residency page, and the student's date of birth. If the user is under 25 years of age and answers "Yes" to the new "Homeless Youth" question, then the logic sets Class B2 and triggers new Integrity Flag 40, which alerts A&R staff that the user meets the AB 801 criteria. If the student responds "No" to the new "Homeless Youth" question, OR if the student is 25 years old or older, no Class is set and the logic continues to Step 13.
Expand the link below to see the details of the New Step 12 - added to Area B Logic.
No change is required by the college (unless you have custom residency calculation forms that need to be updated with the new step and change to Step 1). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a new integrity flag for "Out-of-State Activities" to help identify these cases and collect proof when needed.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Bug Fixes
The following bugs were fixed in the 6.0 release. No action is required by the college A&R or IT staff at this time.
Summary | Application |
---|---|
Apply uses incorrect property name for Email sender authentication property | Standard App only |
Status 404 error occurs when clicking on the "Proceed to CCC MyPath" link in Apply | All Applications |
Checking the box for "My mailing address is the same as the Permanent Address in my OpenCCC Account above" causes an error | Standard App only |
Javascript causes error popup on military page | Standard App only |
Supplemental Question fields not appearing in the Rules tab for CCCApply | Standard App only |
Supplemental Question fields not appearing in the Rules tab, nor the CCC Report Center, for International Application | International App only |
Problems with $ Dollar Sign and Other Characters in Usernames | OpenCCC Account |
Error occurs when clicking on Edit link for Personal Information in Edit My OpenCCC Account | Edit My OpenCCC Account |
Fix errors in the residency section of the 2016-2017 BOG application | BOG App only |
Add missing Current Mailing Address section to the BOG Review Application page and the BOG Submitted Application PDF | BOG App only |
Accessibility Fixes
The items below were updated per accessibility standards WCAG 2.0 AA.
Description | Application |
---|---|
Re-render the Supplemental Questions Page in CCCApply Standard & International Applications for Screen Readers & Assisted Technologies | Standard & International Only |
The Pilot Environment
All items to be deployed in Release 6.0 on March 31, 2017 be deployed to the Pilot environment 30 days prior to the release and will remain in Pilot after the Production release. We encourage college Admissions staff to review the changes and alert your IT department staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields added.) NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.
All Release 6.0 changes and enhancements will be deployed to the Pilot environment on March 31, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info.
Getting to the Pilot Applications
Please see "Pilot Environment" section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, pointing to the Pilot download server, and identifying the Pilot Administrator & Report Center URLs.
PILOT Application | NEW PILOT Application URL |
---|---|
PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Download URL Attributes
Application | PILOT DOWNLOAD URL |
---|---|
PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are here to give you an idea of what they look like. Please contact your IT department if you do not have access to your Pilot Site URLs for the Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
Data Dictionaries & Release Documentation
The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.
Description | Version | Format | Release | Date Published |
---|---|---|---|---|
CCCApply Standard Application Data Dictionary | V.2017.1-Pilot | Release 6.0 | ||
CCCApply International Application Data Dictionary | V.2017.1-Pilot | Release 6.0 | ||
CCCApply Download Client User Guide | V.2017.1-Pilot | Release 6.0 | ||
Download Client: transfer-client-V4.jar | V4 | JAR | Release 6.0 | |
Pilot Environment | Webpage |