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CCCApply Non-Credit Pilot Project: March 4 Meeting Agenda

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CCCApply Non-Credit Pilot Project: March 4 Meeting Agenda

The first meeting of the Noncredit Pilot Project was held on Monday, March 4.  The agenda and all meeting minutes have been added to each section below.  

Pilot Meeting Information

This meeting was held online via Zoom.

Meeting Information

Date:   Monday, March 4, 2019

Time:  3:00PM - 4:30PM

 Click here to expand...

Topic: CCCApply Non-Credit Application Pilot Project - March 4 Meeting

Location: ONLINE

Zoom Meeting URL:  https://cccconfer.zoom.us/j/6770513851

Phone:  Dial: +1 669 900 6833 (US Toll) +1 646 876 9923 (US Toll)

Meeting ID: 677 051 3851

Agenda

TIME

DESCRIPTION

SPEAKER

TIME

DESCRIPTION

SPEAKER

3:00 PM

Welcome

Donohue

3:05 PM

Roll Call.  Confirm Participants Information

Donohue

3:10 PM

Review Pilot Project Plan 

See more information below

3:20 PM

DEMO:  CCCApply Non-Credit App Workflow

See more information below

3:40 PM

Review Non-Credit UAT Implementation Checklist 

See more information below

3:55 PM

Discussion:  Issues & Concerns with AB 3101 Residency Exemption for Non-Credit

See more information below

4:10 PM

Review Proposed Feature Enhancements: 

  1. Major / Major Category:  MVP (Credit vs. Non-Credit)

  2. Supplemental Questions:  MVP  (Credit vs Non-Credit)

  3. Needs & Interests Page

See more information below

TBD

SURVEY - Gather Questions for Non-Credit App Survey

Leahy / Donohue

4:30 PM

Schedule Recurring (bi-weekly) Meetings

 

4:35 PM

Close Meeting

 

Roll Call

CCCApply Non-Credit Pilot Member Roster

Non-Credit Application Pilot Members A&R Contact ✓ College / District IT Contact ✓ Paulette Lino plino@chabotcollege.edu X Chabot College Monika Liu mliu@ccsf.edu X City College of SF Quyen Lu qlu@ccsf.edu X Francine Luong fluong@ccsf.edu X City College of SF Sheila Pontanares spontana@ccsf.edu X MaryLou Leyba mleyba@ccsf.edu X City College of SF Wonda Wong wowong@ccsf.edu X Liz Leiserson eleiserson@ccsf.edu City College of SF Chien Lin clin@ccsf.edu X Coastline College Kyle Mack kmack7@cccd.edu X Coastline College Tim Rigney timr@cccd.edu X Anna Salazar Salazaal@elac.edu X East LA College Anthony Cervantes cervantesanthony@fhda.edu Foothill College Chien Shih shihchien@fhda.edu Elias Regalado regaladoelias@fhda.edu Foothill College Jerrick Woo woojerrick@fhda.edu X Linda Koyama koyamalinda@fhda.edu X Mahmood Hasan hasanmahmood@fhda.edu X Jyoti Gavali gavalijyoti@fhda.edu X Kristy Lisle lislekristy@fhda.edu X Foothill College Tina King, Ed.D. tking@noce.edu X North Orange CCD (SCE) Morgan Beck mbeck@noce.edu X Triseinge Ortiz tortiz@noce.edu X North Orange CCD (SCE) Shontel Corona scorona@noce.edu X North Orange CCD (SCE) Jason Makabali jmakabali@noce.edu X North Orange CCD (SCE) Thea Quigley Thea.Quigley@rccd.edu X Riverside CCD Ali Salinas ali.salinas@rcc.edu X Paula Barrera paula.barrera@rccd.edu X Riverside CCD Esau Tovar, Ph.D. tovar_esau@smc.edu X Santa Monica College Fai Fong fong_fai@smc.edu Dione Carter carter_dione@smc.edu X Santa Monica College Luis Jauregui jauregui_luis@smc.edu X Santa Monica College Mitch Leahy mleahy@santarosa.edu X Santa Rosa Jr. College Sierra College Julia Arreguy jarreguy@sierracollege.edu Gerlie Jeltema gjeltema@socccd.edu X South Orange CCD Stephanie Murguia smurguia@cerritos.edu Cerritos College Michelle Pena michelle.pena@bakersfieldcollege.edu Bakersfield College Elena Alcala ealcala@cccco.edu CCC Chancellor's Office Michael Quiaoit mquiaoit@cccco.edu X CCC Chancellor's Office Patty Donohue pdonohue@ccctechcenter.org X CCC Technology Center Merrie Wales mwales@ccctechcenter.org X Jennifer Coleman jcoleman@ccctechcenter.org X Amanda Mason amason@unicon.net CCC Technology Center Kasey Crosby kcrosby@ccctechcenter.org X

Project Overview 

Demos


During the meeting, the pilot version of the Noncredit Application was demoed.  Patty is working on additional demo recordings that can be shared with you, your colleagues, and all CCC colleges.

Description

Type

SLIDES /  PPT

Link or File

Description

Type

SLIDES /  PPT

Link or File

Non-Credit Application - General Demo

Zoom Recording

CCCApply Noncredit Workflow Path

Coming soon

Non-Credit Application - Implementation Tasks

Zoom Recording

Noncredit Application - Pilot UAT Slides

Coming soon

UAT Checklist

Review Noncredit UAT Implementation Checklist 

Discussion

Below is a list of issues and concerns that were identified prior to the meeting and we only briefly discussed these in detail. We did decide, however, that we were going to send these - and any additional concerns that you may have - to the Chancellor's Office for official response. Michael Quiaoit attended the meeting and agreed to review any concerns and provide response as soon as possible.

 

Issues & Concerns about AB 3101 Residency Exemption for Noncredit Applicants

 

In order to comply with AB 3101...

If noncredit students are exempt from residency classification at the time of application, then...

    1. What is their official residency status?

    2. Are colleges supposed to automatically classify them as a non-resident?

    3. What are the tuition fees should they be charged?

    4. If we are not determining residency classification, how does this impact apportionment?

    5. Are noncredit students included in apportionment?

    6. Are students allowed to transition to credit while they’re taking non-credit courses?

      1. If yes, would they have to submit a new application before transitioning to credit? (We discussed at the meeting...Yes)

CCCApply Response:  Allow the student to re-apply using the Standard Application if they transition to credit status to get a residency status.  The restriction in CCCApply that currently prevents a student from submitting more than one application to the same term at the same college has been removed ONLY for students who have submitted a Noncredit application and now need to submit a Standard Credit application in order to determine residency. Auto-population has been confirmed for all previously submitted Noncredit App responses, so the student will only have to answer the two pages of questions that are removed in the Noncredit application (Residency page and the Citizenship/Military page) in the Standard application.

  1. Should applicants agree to "Terms" that they understand the noncredit status?

  2. Does CCCApply need to incorporate a disclaimer that noncredit students are completing the non-credit application?

Response: Currently, this requirement was not included in the v.1.0 version, scheduled to release in March 2019

Deadline to Include More Concerns
Please send any additional concerns or issues that you feel requires an official response from the Chancellor's Office by Tuesday, March 12 at 5:00 pm. I am sending the list above, plus any additional concerns, on Tuesday evening.

Change Requests: "Must Have" Features

What are the minimum viable product (MVP) "must have" features required for the v.1.0 release in June 2019?

 

During the meeting, three features were identified as "must have" requirements for the first version of the Noncredit Application (v.1.0):

  1. Different Welcome/Landing page: Implement a different landing page in the Noncredit Application (than the Standard Application)

  2. Different Majors: Implement the ability for the Noncredit Application to have different Majors/Programs of Study than the Standard Application