This online annual report provides an overview of the OpenCCC student account system and the CCCApply applications for 2015 (through the 2016 annual update). Links below lead to Public Documentation information about the supplemental releases, requirements and development specifications, and the Change Requests (approved, deferred, and declined) heard by the CCCApply Steering Committee this year.
Additional information below includes: System Requirements, Pilot Environment Terms of Use, the 2016 Data Dictionaries/Specifications for each application. 2016 Annual Update changes will appear on the Pilot (beta) environment on March 14 and will be deployed to production servers on March 31, 2016.
2016 Annual Update
Releases
- 5.1.0 - April 3, 2015 - Release Notes Summary
- 5.2.0 - April 10, 2015 - Release Notes Summary
- 5.2.1 - July 17, 2015 - Release Notes Summary
- 5.3.0 - December 4, 2015 - Release Notes Summary
- 2016-2017 BOG Fee Waiver Application - Release Notes Summary
- 5.4.0 - Annual Update - March 31, 2016 - Release Notes Summary Coming March 31
- Annual Development & Release Cycle
- 2017 Annual Update
CCCApply Standard Application and OpenCCC Account
CCC Administrator & CCC Report Center
- Documentation Updates:
Board of Governors (BOG) Fee Waiver Application
International Application
- Release Schedule
- Get Started on the International App Implementation Project
- Documentation:
- CCCApply International Application Data Dictionary/Specification v.2016.1
- CCCApply International Application Data Download Fields (See the Data Dictionary)
- CCCApply Administrator User Guide
Pilot (Beta) Environment
2016 Annual Update
Schedule
Janaury 1, 2016 - 2016-2017 BOG Fee Waiver Application released to the production server; available to colleges and students.
March 14, 2016 - Annual Update changes appear on the Pilot environment for preview by colleges.
March 14, 2016 - New CCCApply International Application code on the Pilot environment for preview by colleges.
March 31, 2016 - Annual Update changes go live on the production server for students.
March 31, 2016 - New CCCApply International Application code available on production server for students (Get started on the implementation project.)
Approved Change Requests
Full list of approved change requests being implemented in the March 2016 Annual Update.
New Data Fields & Other Changes to Download Files
The following change requests and other changes being implemented in the 2016 Annual Update include new data fields or changes to existing data field values that colleges can include in their download files. Some of the new fields and value changes are applicable for the Standard Application only, and others have been made to the OpenCCC Account (which means they can be added to all three application download files: Standard, BOG, and International). Click to expand the hyperlinks leading to the change specifications, which include information on each data field being added or changed.
OpenCCC Account
Standard Application
Residency Logic Fields
The following change requests and other changes being implemented in the 2016 Annual Update affect the residency logic in the CCCApply Standard Application. Click to expand the hyperlinks leading to the change specifications for details.
Documentation
New Data Dictionaries are available for each of the applications for 2016. Click on the hyperlinks to go to the latest version of each application specification.
CCCApply Standard Application Data Dictionary v.2016.1-PILOT
CCCApply International Application Data Dictionary v.2016.1-PILOT
2016-2017 BOG Fee Waiver Application Specification
Annual Development & Release Cycle
The annual development and release cycle typically begins in April for the following year's annual update release.
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Accept and evaluate requests |
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Draft specifications |
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Finalize specifications |
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Program changes |
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Develop test plan |
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Develop messaging to users |
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TEST changes |
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Program corrections |
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| Implement changes on Pilot Site | |||||||||||||||||||||||||
Implement messaging to users |
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Validate and sign-off changes |
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Go LIVE on Production |
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Plan next year’s enhancements |
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| — | — | — | —> | |
CCCApply Standard Application & OpenCCC Student Account
CCCApply Steering Committee
The CCCApply Steering Committee is comprised of 40 California Community College administrators and staff from Admissions & Records, Enrollment Services, Financial Aid, Institutional Research, IT, Student Services, and other Departments. Members are selected from colleges across the state, including northern, southern, Bay Area, eastern colleges, as well as large and small colleges. The Steering Committee meets bi-monthly and alternates between in-person and online meetings.
Change requests received via the CCC College Support Site are presented to the Steering Committee at each meeting (time permitting), and are either approved, deferred, or declined. View all the change requests (pending and implemented).
The following information is available on the CCCApply Project Site and updated regularly:
- 2016 Steering Committee Roster
- 2016 Meeting Schedule
- Current Meeting Minutes
- Archive: Minutes & Updates
- CCCApply Annual Update
- Pending & Approved Change Requests
- Steering Committee: History
- Annual Workshop History
Change Management Process
The product manager and support services collect and evaluate change requests for colleges and present them to the CCCApply Steering Committee at their bi-monthly meetings. The Committee will evaluate each request and approve, defer or decline the request based on need and how it affects the application for all colleges. Requests must meet the needs of all or the majority of colleges to be approved, such as state legislative mandates, state residency regulations, and CCCCO MIS reporting requirements. Change requests should be submitted to the Product Manager through the CCC College Support Site, www.ccctechnology.info and should a needs and benefits statement and supporting documentation.