CCCApply Noncredit Application (Production Release)

See the Contents for anchor link

Approved Change Requests & Updates

CCCApply Download Client

See "Maintenance & Support" section

Bug Fixes

New Application Type Display Setting Added to the Majors Table in the Administrator

Implement an "Application Type" menu in the Majors module of the CCCApply Administrator to set the conditions of display for each individual "Intended Majors/Programs of Study" item in the CCCApply Standard & Noncredit Applications.

New Application Type Display Setting Added to the Supplemental Questions Module in the Administrator

Implement an "Application Type" setting in the Supplemental Questions module of the CCCApply Administrator to set the conditions of display for each page of Supplemental Questions that should be active/display in the CCCApply Standard & Noncredit Applications.

A different title page was implemented for the Noncredit Application so that there is no confusion on the part of the applicant as to what application they are about to submit. (See screen shot of the new title page, below.)

CCCApply Noncredit Application - Overview Information

Read the overview here:  CCCApply Noncredit Application and here: Noncredit Application Path Requirements

Noncredit Application URL  (Customized for each college)

The Noncredit Application "path" has a different URL than the Standard Application. Each college has a unique URL, based on their MIS code, just like the Standard Application. 

Find your college's PILOT site URL:  CCCApply Noncredit Application URLs

Noncredit Confirmation Numbers

To distinguish between Noncredit and Standard applications submitted to your college, we've added a prefix to the Confirmation number to help you easily identify which is which. This applies to all in-progress and submitted Noncredit Applications. 
NOTE: There is no change required to your existing <confirmation> number data field specification. Look for the prefix "NC-" to identify the application submitted using the Noncredit Application URL.  Example: "NC-4144323"

Hidden Pages

The following pages are hidden - not displayed to end users - in the Noncredit Application:

• Citizenship & Military page

• Residency page

• Needs & Interests page* (Optional Display. See "Make the Needs & Interests Page Optional" in the notes below.)

New Data Fields

Two new data fields were added to the CCCApply Standard Application data set for the Noncredit Application. Reminder: The Noncredit Application is based on the Standard Application data dictionary and uses the same Download Client and download files for data delivery. This includes the data delivery through Glue for Apply to the staging table.  

1. Noncredit Status <non_credit> -  This new boolean field is a flag that is set to TRUE if an application is submitted using the Noncredit Application URL, otherwise it is set to (defaults) to FALSE.
   
   

2. Integrity Flag 81: <integrity_fg_81>  - A new integrity flag (81) was added to help the college identify when a Noncredit Application is submitted. This is helpful to remind A&R staff why the applicant is not getting a residency status value. 

See more about the new data fields in the sections below. 

See New & Changed Data Fields section
See Changes to Download Client below.
See Noncredit Path Change Requirements

For complete data element specifications, see the CCCApply Standard & Noncredit Application Data Dictionary (v.2019.2).

New Data Field VALUES

The Noncredit Application is a modified version of the CCCApply Standard Application - with a number of pages and questions hidden from display to the end user. This means that...

• Responses are not collected from the user because the questions are hidden
• Field values (responses) are not stored in the database because the questions are hidden and responses are not collected
• College download files will have many more blank fields because responses were not collected
• Some questions and data fields had to be reconfigured to ensure they did not include response requirements
• Some data fields needed to be reconfigured to accept "blank" (no response) and "null" values 
• Some derived fields needed to be reconfigured to accept "null" or, in some cases, such as the residency status calculations, the algorithms were not calculated because the questions weren't asked, etc. 

Therefore, a breakdown of all new or revised data fields is shown below to ensure college A&R and IT staff are aware of changes that may impact processes setup for your ERP or Student Information System.

See New & Changed Data Fields below
See Changes to Download Client below.

New Logic Allows a Student to Submit a Noncredit Application, then Submit a Standard Application for the Same Term, Same College (if the student ends up enrolling in a standard credit course) 

A Standard Application can now be submitted to the same term at the same college that a Noncredit application was submitted, in order to allow a student - who is no longer enrolling exclusively in noncredit courses - to provide the necessary information in order to be classified for residency (residency status determination) for admission.  

See Noncredit Path Change Requirements

Auto-population Expanded for Noncredit Application

Auto-population in the Standard Application has been expanded to include all questions/fields that are hidden in the Noncredit Application.  If a noncredit student ends up enrolling in credit courses they will need to complete the Standard Application for the same term at the same college; thus providing the necessary information for residency determination. With auto-population enabled, the student will only have to complete the questions that were hidden in the Noncredit Application, which greatly streamlines the application process.

New Residency Status Value to Identify Noncredit Applicant

A new value was added to the CCCApply residency status field and "residency area" calculated fields to identify "noncredit / exempt" status.  See the New & Changed Data Fields below table below for details.

The Self-Reported Multiple Measure Questions are NOT Included in the Noncredit Application

The Chancellor's Office and the AB705 Advisory Committee has determined that the self-reported, multiple measures questions should not appear in the Noncredit Application.

CCCApply Redesign Project Changes (Release #4) - User Interface Enhancements

Approved changes intended to shorten & streamline the Standard App
CCCApply Redesign Project (Release 4)

Streamline the Account Information/Mailing page for first time applicants

No changes for colleges or students

Individual sections that CAN be hidden upon request are:

• Show/Hide "Comfortable with English" section
• Show/Hide "Financial Assistance" section
• Show/Hide "Athletic Interest: section
• Show/Hide Programs & Services section

A change was made to allow the Needs & Interests page - or individual sections on the page - to be removed from the CCCApply Standard (and Noncredit) Applications upon request by the college or district.  

IMPORTANT NOTE:  If you choose to remove/hide the Needs & Interests page in the Standard Application, it will also be hidden in the Noncredit Application.   

To learn more about this reconfiguration, see Colleges Can Opt-In/Out to Display the Needs & Interests Page in CCCApply.

A new value has been added to the Gender field question <gender> on the "Demographic Information" page in the CCCApply Standard & Noncredit Applications.   

To support recently passed legislation (SB179) and the Academic Senate resolution (F18 Non-binary Gender Option on CCCApply) calls for an additional value be added to the CCCApply Gender field to support all student populations, including LGBTQIA + students and others who identify as non-binary.  

See change specification:  2019-11: Add Value to Gender Field for Non-Binary Genders
See New & Changed Data Fields section below.

The following data values should appear in the Gender Field dropdown for the Apply application for both credit and non-credit paths in this order:

Male = M
Female = F
Non-binary = B
Decline to State = X
No Response = Null

Priority registration eligibility for foster youth is now 16 years of age, rather than 18 years of age. 

Therefore, a change was made to two of the response options in the Foster Youth Status question based on legislation update (SB 906) extending the age of eligibility for existing foster care from 18 years of age to 16 years of age. 

The changes were made to response options (2) and (5). They now read as follows:

2 = I exited the foster care system on or after my 16th birthday.

5 = I exited the foster care system before my 16th birthday.

See change specification: 2019-04: Update Foster Youth Question Per Legislation SB906

The Parent/Guardian Information section now reads as follows:

•  At least one of the following statements is true about me

• I am or have been married
• I am legally emancipated
• I do not have a living parent or guardian
• I was in foster care at any time after my 13th birthday
• As of <rdd>, I will be on active duty in the armed services
• As of <rdd>, I will have been self-supporting for at least one year

•  None of the statements above is true about me

Also, a new Help pop-up box was added to this section that aligns to the hyperlink/words "foster care" - which appears in the new bulleted statement added above. 

Add Visa Types to Standard Application That Are Eligible for Residency Determination

Three new visa types have been added to Table F: Visa Types Eligible to Establish Residency in CCCApply. These will also trigger Integrity Flag 51 as well.  

• E-2C
• SIV - Special Immigrant Visa
• T6

(Per Area A residency logic and Table F: Visa Types step ):

Change Confidence % Column in Spam Filter Table UI for Better User Efficiency

1. Ensure the Confidence % column header now reads "Fraud Score" and

2. The % value that appears in the Fraud Score column is only 3 digits (ex: 99.9%).

Enable Spam Filter Search feature to find multiple Applications

Enable the search field feature in the Spam Filter module to find and reset multiple App IDs in order to expedite processing of large numbers of fraudulent applications.

1. Search functionality in the Spam Filter UI will allow multiple application IDs to be entered.

2. Upon search return, Application IDs will be displayed one per line.

3. Upon search return, all application IDs brought into the Spam summary table will be ready to be processed as "Spam" or "Valid" by the spam filter.

4. All valid application IDs searched will be found and displayed at the top of the Spam Filter table for processing.

5. All validation errors will be handled via a generic error message that advises the user that there were no applications found for the specific <appid(s)>.

6. An application can be searched for and returned multiple times.

7. The fraud status field will be updated every time the Application is processed in the Spam filter.

Area A of the CCCApply residency algorithm outlines citizenship and immigration criteria - including visa types - that the CCC considers eligible for residency determination. Visa types that are eligible to determine residency trigger the display of the Residency page ti the user; otherwise the visa type(s) do not display the Residency page.  This logic has been fixed and all eligible visa types now trigger the display of the Residency page.