New "Application Type" Menu Added to the Supplemental Questions Module in the Administrator

Owned by Patricia Donohue
Last updated: May 20, 2019
3 min read

Allows colleges to ask different Supplemental Questions in the Noncredit Application than are asked in the Standard Application.

Need for Enhancement

Colleges that intend to implement the Noncredit Application have expressed a need to display different supplemental questions to the noncredit student than are currently being asked to their standard credit students. This feature has now been added to the CCCApply Administrator, and can be configured by an authorized college user.

Optional Implementation

Displaying Supplemental Questions is an optional feature in the Standard Application and the Noncredit Application, and there is no requirement for a college to complete any specific setup task if they do not choose to add additional questions to either application.

 

Adding Supplemental Questions

  1. The only way to implement supplemental questions is to create an XML file and use the Import File function in the Supplemental Questions module in the CCCApply Administrator for your college.

  2. The Import upload process for Standard and Noncredit supplemental questions must be managed via separate file uploads, if you intend to display questions - even if they are the same questions - in both applications.

  3. Colleges will need to maintain separate files for editing/uploading files for Supplemental Questions:

    • An authorized user can upload a xml file for the Standard application AND

    • An authorized user can upload upload a xml file for the Noncredit application.

  4. An authorized user must then specify the application type in the XML format.

  5. When an application type is not specified in the XML, it will default to Standard and the questions will only display in the Standard Application.

The notes above and below are summary implementation requirements. For specific instructions on creating and managing your Supplemental Questions, please see the Working with Supplemental Questions User Guide.

Exporting Supplemental Questions

  1. When an authorized user exports a Supplemental Question(s) XML file, the application type of Standard and Noncredit will now be exported/included in the xml code.

  2. If an application type of Standard and Noncredit is not specified in the XML, it will default to Standard.

Editing an Existing Supplemental Question via the User Interface in the Administrator

  1. An authorized user cannot edit the application type of Standard or Noncredit from the user interface in the Administrator.

  2. The only way to edit the application type of Standard and Noncredit is via a XML upload.

Summary Table View (Administrator) For Supplemental Questions

  1. The Summary Table View that appears in the Supplemental Questions module in the Administrator now supports a Page ID row for both the Standard and Noncredit application type.

  2. Only one (1) Page ID for the Standard Application can be active at a time.

  3. Only one (1) Page ID for the Noncredit Application can be active at a time.

  4. The only application types that are applicable are Standard and Noncredit. This new feature does not pertain to the International Application Supplemental Questions.

Validations

  • If an authorized user tries to set up Noncredit Supplemental Questions for an International Application, the system should reject it with an error message. Noncredit Supplemental Questions can only be applied to the Apply Application, not International. The following error messages should be in place:

 

For the use case of the Standard/Noncredit ApplicationType attribute was in an IA upload, the following error validation should display:

'ApplicationType' is not allowed for International applications.

 

For the use case of the ApplicationType attribute, but a user put a nonvalid value in it, the following error validation should display:

'ApplicationType' must be either 'Standard' or 'Noncredit' if provided