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title	Meeting Information

In-Person Meeting Information

Date Wednesday, January 31, 2018

Time 10:00AM - 3:30PM

Location Contra Costa College - Fireside Hall (Parking pass will be provided) -

Address: 2600 Mission Bell Dr, San Pablo, CA 94806

Room: Fireside Hall (map to be provided)

Phone: (510) 235-7800
MAPS TO THE MEETING:

View file

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Directions to the Fireside Hall Building (FH

Deliverable Responibility Table (1).docx
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View file

name	TempParkingPermit- CCC Apply Steering Committee.pdf
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View file

name	CCC Campus Map.pdf
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ZOOM INFORMATION

Zoom URL https://cccconfer.zoom.us/j/593404438

Meeting ID 593 404 438

Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

Note

title	NOTE: AVOID TOLL CHARGES - USE VOIP

This meeting requires online and/or telephone access for up to 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.

ExpandtitleClick here for the online Zoom meeting information... Panel

borderColor	#93BB6F
bgColor	#F8F8F8
borderWidth	1
titleBGColor	#D3E3C4
borderStyle	solid
title	Meeting Information

In-Person Meeting Information

Date Wednesday, January 31, 2018

Time 10:00AM - 3:30PM

Location Contra Costa College - Fireside Hall (Parking pass will be provided) -

Address: 2600 Mission Bell Dr, San Pablo, CA 94806

Room: Fireside Hall (map to be provided)

Phone: (510) 235-7800

MAPS TO THE MEETING:

View file

name	Directions to the Fireside Hall Building (FH).docx
height	250

View file

name	TempParkingPermit- CCC Apply Steering Committee.pdf
height	250

View file

name	CCC Campus Map.pdf
height	250

Zoom Information

Zoom URL https://cccconfer.zoom.us/j/593404438

Meeting ID 593 404 438

Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

Note

title	NOTE: AVOID TOLL CHARGES - USE VOIP

This meeting requires online and/or telephone access for up to 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.

Agenda

TIME	DESCRIPTION	SPEAKER
10:00 AM	Roll Call	Murguia / Pena
	Review minutes from last Steering meeting: November 8, 2017	Murguia / Leahy
	2018 Meeting Calendar
	Current Committee Status
	Chancellor's Office Update	Quaioit
	Tech Center & Statewide Initiatives Update	Calhoon
	More Discussion on Data & Security Issues	Calhoon / Donohue
12:30 PM	Lunch Break - 30 Mins
1:00 PM	2018-2019 Roadmap & Deliverables	Donohue
	/wiki/spaces/PD/pages/338395423	Pena / Donohue
2:00 PM	2018 Sub-Committees	Donohue
2:30 PM	New Change Requests	Donohue
3:30 PM	Close Meeting	Murgia
	PARKING LOT ITEMS Review of ByLaws & Constitution Progress Additional Steering Members	Murguia / Leahy / Pena

Table of Contents

minLevel	2

Anchor
roll-call
roll-call
Roll Call

2018 Steering Committee Member Roster

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2018 - 2019 CCCApply STEERING COMMITTEE MEMBERS
✓	Name	District	✓	Name	District	✓	Name	District
	Anna Salazar	Los Angeles CCD - ELAC		Leigh Ann Unger	Rio Hondo District		Robin Armour	Contra Costa CCD
	Angela Embry	El Camino CCD		Karen Sea	San Joaquin-Delta CCD		Rozen Bondoc	Chabot-Las Positas
	Ben Guzman	South Orange CCD		Michael Ward	Rancho Santiago		Satish Warrier	Contra Costa CCD
	Betty Glyer-Culver	Los Rios CCD		Michelle Pena	Kern CCD		Quyen Lu	San Francisco CCD
				Mitchell Leahy	Santa Rosa CCD		Stephanie Murguia	Cerritos CCD
	Chris Truong	Rancho Santiago CCD		Maury Pearl -Researcher	Los Angeles CCD		Tina Mani	San Joaquin Delta CCD
	Clark Ray	Santa Rosa CCD		Olivia Alvarado -IT	Los Angeles CCD		Tuyen Nguyen	Rancho Santiago CCD
	Craig Hayward	Kern CCD		Pam Mery	San Francisco CCD		Vince Orton	Cerritos CCD
	Christian Alvarado	South Orange CCD -Saddleback		Paulette Lino	Chabot-Las Positas CCD		Will Minnich	San Mateo CCD
	Hieu Hoang	El Camino CCD		Richette Bell	El Camino CCD
	Jason Ralphs	Los Rios District - ARC		MaryLou Leyba	San Francisco CCD
CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER
	Gary Bird	CCCCO		Mike Quiaoit	CCCCO		Keith Franco	CCCTC
	Tim Calhoon	CCCTC		Patty Donohue	CCCTC		David Shippen	CCCTC

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2018-meeting-schedule
2018-meeting-schedule
2018 Committee Meeting Schedule

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Day	Date	Description	Type	Times	Location
Tues	January 30	2018 Appreciation Dinner	In-Person - Dinner Celebration	7:00 pm - 10:00 pm	Mangia Mangia Restaurant, Albany, CA >> Directions
Wed	January 31	CCCApply Steering Committee Meeting - January 2018	In-Person - Regular Meeting	10:00 am - 3:30 pm	Contra Costa College - Room TBD
Wed	March 28	2018 Annual Workshop	In-Person - Workshop	9:00 am - 4:00 pm	Orange Coast College - Meeting Rooms & Cafeteria
Tues	May 2	Post CACCRAO Conference - April 29, 2018 - May 2, 2018	Conference - Short Meeting	12:00 pm - 2:00 pm	Sacramento, CA
Tues	June	CCCApply Steering Committee Meeting	Online - Regular Meeting	1:30 pm - 3:30 pm
Wed	July ??	CCCApply Steering Committee Meeting	In-Person - Regular Meeting
Tues	September	CCCApply Steering Committee Meeting	Online - Regular Meeting
Tues	November	CCCApply Steering Committee Meeting	Online - Regular Meeting

Anchorjan30-mangia-mangiajan30-mangia-mangia

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2018 Steering Appreciation Dinner

Please join us

The Steering Committee came together on Tuesday, January

30 at 7:00 pm

30 for a special dinner in

celebration

appreciation of the CCCApply Steering Committee, celebrating past and present members

. The dinner will be held at Mangia Mangia Restaurant

- but especially several outgoing members who have recently left the committee after many years of service, including:

Bill Mulrooney
Robin Armour
Mojdeh Mehdizadeh
Arleen Elseroad (not present)
Henry Villareal (not present)
Joyce Semanik (not present).

Special thanks to Mojdeh Mehdizadeh for hosting the dinner at her family restaurant, Mangia Mangia in Albany, CA.

If you have not yet responded, please RSVP to reserve your seat. Please click the link below for more information.

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Location: Mangia Mangia Restaurant "A warm, family-run hangout for Italian entrees, salads & desserts as well as an extensive wine list." Address: 755 San Pablo Ave, Albany, CA 94706 Menu: miamangiamangia.net Phone: (510) 526-9700

It was a wonderful evening, with great food, great friends, and lots of laughs. Thank you all!

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current-committee
current-committee
Current Committee Status

The chart below details the status of the committee after the since outgoing members leave left in fall 2017.

GOAL: Recruit members as needed per each college.

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#	District	Size	Area	ADM	IT	RSCH	# Open Seats	Notes
1	Cerritos CCD	Single	Southern	1	0	1	1	Cerritos: Lacking 1 member; Need 1 Researcher
2	Chabot-Las Positas District	Multi	Bay Area	1	1	1	0	CLPCCD: Noell Adams left the committee. 3 seats are filled. No replacements needed
3	Contra Costa CCD	Multi	Bay Area	1	1	0	1	Contra Costa: Mojdeh left committee (IT), Robin Armour (Admissions is leaving in April) Satish is staying (IT) Need replacement for Robin next spring, and 1 Researcher
4	El Camino CCD	Single	Southern	1	1	0	1	El Camino CCD: 4 current members; Bill Mulrooney is leaving (Adm) in November; 2 Admissions, 1 IT, need researcher
5	Kern CCD	Multi	Central	1	0	1	1	Kern CCD: Dave Barnett left committee (Admissions); Craig Hayward (Research) & Michelle Pena (Admissions) - Need IT
6	Los Angeles CCD	Multi	Southern	1	1	1	0	LACCD: All seats have been filled: Anna Salazar (AR); Maury Pearl (Research); Olivia Alvarado (IT)
7	Los Rios CCD	Multi	Northern	1	1	1	0	Los Rios CCD: Michael Day is leaving (IT), Jason Ralphs is IN for Admissions (Cindy Gonzales, IT 11.17.17) ~~& NEED 1 IT~~
8	Rancho Santiago CCD	Multi	Southern	1	1	1	0	RSCCD: This district has 3 members, one from each area.
9	Rio Hondo CCD	Single	Southern	1	0	0	2	Rio Hondo CCD: Only has 1 member (Admissions); Need 1 IT and 1 Researcher
10	Riverside CCD	Multi	Southern	0	0	0	3	Riverside CCD: Need Update. Heard from William Diehl - he is leaving the college.
11	San Francisco CCD	Single	Bay Area	1	1	1	0	San Francisco: Quyen Lu replaces Garret Wong;
12	San Joaquin-Delta CCD	Single	Central	1	1	0	1	Delta District: Only 2 members (Admissions& IT); Need 1 Researcher to keep District seat (Heard from Karen Sea and she says she will serve as both AR & IT)
13	San Mateo CCD	Multi	Bay Area	1	0	0	2	San Mateo: Henry Villareal left committee (Admissions). William Minnich was added representing A/R. Stephanie will contact to add 2 additional seats.
14	Santa Rosa CCD	Single	Northern	1	1	0	1	Santa Rosa: KC Greaney left last year; Need 1 Researcher
15	South Orange CCD	Multi	Southern	1	1	0	1	South Orange: Arleen Elseroad & Joyce Semanik left committee (Admissions) Ben Guzman (AR) returning, and Christian Alvarado has joined the committee. - Need 1 Researcher
	TOTAL			14	10	7	14	Fourteen seats are open now
16	CCCCO			1	1	0	1	Michael Q., Gary Bird, & Need Vice Chancellor
17	CCCTC			1	1	1	0	Tim Calhoon; Patty Donohue; David Shippen; (alt. Keith Franco)

Chancellor's Office News & Update

Turn over to Michael Q.

Tech Center News & Update

Turn over to Tim Calhoon

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data-security
data-security

Deeper Look:

Update on Data Security Issues

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title	Click here to view data security issues pending...

Quick Update to Steering on Status of Data Security Issues

3. Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update

Data Security Breach Protection
1. Review conversation from last meeting;
Noncredit Application

Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed

Folks want us to NOT include residency questions for non-credit

Tim recommended that if they want that they need to lobby to change Title V
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).

Works exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
1. data deep freeze project on roadmap for after June 30
  1. Should we do a short term archive in the interim?
Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
1. Long term project: SPAM FILTER Web Service & Admin UI
  1. Would work exactly like your eMail SPAM folder - manually confirming spam - they get marked as "Bad" and the algorithm learns each new pattern/trend
2. Short Term
  1. Configuration Change/ Hot Fix: January 12 - Added block/error message if application is submitted in under 90 seconds. App is suspended for 47 mins.
  2. Send out email to all colleges: Objectives: Here's what we are doing, here's what we've learned and here's what we recommend as best practices.
    1. What we are doing: Working with machine learning data analyst team on R&D project to build a spam filter web service
    2. What we have learned:
      1. Time to Completion = If an application is submitted in under 1minute, high probability it's a spam app
      2. Other trends (path of least resistance > no education (homeschool, non-grad, non-Cali resident, etc.)
      3. Feedback from the Steering colleges - SSN duplicates, same DOB, same names
        Come in batches typically
      4. Human-beings using keyboard macros - get passed the Captcha
  -

4.

UPDATE: AB620 (

LGBT

LGBTQ data) - In November 2017, the Tech Center

must

was required to transfer the data to the colleges. We (CCCTC) pass an anonymized file with fields for matching (First + Last = DOB + CCCID + Gender + Transgender + Sexual Orientation + CalPass Hash data (first, last, gender, DOB = encryption/hash put that into a field (key)
Discussion for January meeting:
1. Revisit the discussion we started in November:
  1. Mitch = recommendation is to change the data field

name to something else unrecognizable.
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE

5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures

AnchorroadmaproadmapRoadmap & Deliverables Expand

CC Promise Grant (formerly known as the BOG Fee Waiver Application)
CCC Administrator (CCCApply)
CCC Report Center (CCCApply) Update
MyPath Integration (Guided Pathways)

(Also see Tech Projects - Ongoing table below)

Applications / Projects

Q3 Jan 1 - Mar 30

Q4 Apr 1 - June 30

Q1 July 1 - Sep 30

Sub-Committee Projects

OpenCCC Account

Development

Requirements for converting pages (UI and style guide) to responsive design
Sprint development on responsive design
Requirements for integration to MyPath

Release: 2018 Annual Update - (TBD*)

Pilot Release - May 15

Prod Release - June 15

*Release timeline based on Admin launch

Requirements:

Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.

CCCApply UX Review

CCCApply Applications

Apply Standard
Apply International
CC Promise Grant

Development

Requirements for UI upgrade across all three applications
Administrator integration
DW API
SPAM Filter - Back-end / API
SPAM Filter - Research PILOT
Promise Grant Auto-population
Promise Grant MyPath integration
Requirements for converting all three apps to responsive design
Sprint development on UI upgrade

Release: 2018 Annual Update

Development

Sprint development on approved CRs
Finish remaining Administrator integration
SPAM Filter UI complete
Sprint development converting all three apps to responsive design
International app enhancements

Post-Release Activities

New UI + responsive design
Integration of Promise Grant to MyPath
Administrator integration

Development

Requirements for CCCApply 3.0
MyPath Workflow Enhancements

CCCApply UX Review

Residency Review

Promise Grant & IA UX Reviews

Research & Data Security Review

CCCApply Administrator

Development (Feature Parity)

Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure
Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)

Release: MVP (CCCApply Modules)

Development:
Final migration to CCCAdmin
End of Life planning

(End of Life)

Administrator UX Review

CCC Administrator

Admin Product Launches

CANVAS College Adapter (Glue) 2.5 - January
Data Warehouse 1.0 = March

Ongoing Development

Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Requirements for central architecture re-design to support API framework and authentication for project integration

PMO

Accessibility Review (CCCApply UI screens) = January 21 (TBD)
Security & ARC Review (All applications modules + CAP) = TBD, before end of February

TEST Release MVP to support ETL process, Accessibility Review - mid January 2018

Operations
Steering sub-committee meetings; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning

Release: Admin Product Launch:

CCCApply Modules:

PILOT = May 7*
PROD = June 7*

Migration Project - ALL Colleges data & users ETL and testing

Ongoing Development

Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)

Operations
Migration process complete by April 1
Proxy integrations complete by April 1
Documentation Final Drafts published
Enabling Services Transition Plan Final
Release Phases of Communication Plan & Schedule

Admin Product Launches

Course Exchange 3.0
TBD

Administrator UX Review

CCC Report Center

On Deck: Jasper Upgrade (TBD)

Planned EOL - Move to new version of Jasper (TIBCO subscription)

End-of-Life (EOL)

TIBCO Jasper (AWS) Report Center

Planned: CCC Report Center Upgrade

Planned Upgrade: CCC Report Center - TBD

CCC SSO Proxy

Release: SSO Proxy Upgrade 1.8.0

Enhancements & Bug Fixes

Pilot Release: January 12
Prod Release: January 19

Operations

College/District proxy integrations continue

NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release

Operations

College/District proxy integrations continue

Anchortech-projectstech-projectsTech Projects - Ongoing

Q3

Q4

Q1 2018/19

Sub-Committee Projects

SPAM Filter Utility

Research & Development

Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.

Release Plan

SPAM Filter back-end API complete
SPAM Filter user-interface screens in CCC Administrator complete
Pilot colleges testing
Documentation drafted
Before & After research

Admin UX Review

CCCApply UX Review

Research & Data Security Review

Data Security

Deep Freeze CCCApply Archives

CCCID registered in MIS Data Element Dictionary

Architectural ConfigurationsResearch & Data Security Review

MyPath Workflows & Integration

Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.

Integration of OpenCCC Account into MyPath
Integration of CC Promise Grant into MyPath workflow
Streamline workflows and re-directs

Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.

CCCApply UX Review

Residency Review

Promise Grant & IA UX Reviews

Research & Data Security Review

Admin UX Review

CCC Report Center

Requirements:

Prepare for upgrade to Jasper 6.6.0

Plan, Test, Move, Test

Deployment management

Research & Data Security Review

Admin UX Review

Accessibility Priorities

Pre-Review Activities

Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
Update report to punt major revisions of CCCApply to next version (3.0)

Pre-Release Reviews

Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)

CCCApply UX Review

Admin UX Review

CCCApply Admin Enhancements in CCC Administrator (v2.0)

Requirements

All CCCApply admin features in Epics/stories for v.1.1.0:

Supplemental Questions module
Rules Engine module
Messaging module
Interface enhancements (Application landing pages - links, secure documentation)
College & District module enhancements (custom messaging, expanded contacts)
User Account enhancements

Requirements

All CCCApply admin features in Epics/stories for v.1.1.0:

Supplemental Questions module
Rules Engine module
Messaging module
Interface enhancements (Application landing pages - links, secure documentation)
College & District module enhancements (custom messaging, expanded contacts)
User Account enhancements

Possibly before fall - Wes will have bandwidth to start incorporating Glue/MMI/CE into Admin 2.0

CCCApply UX Review

Promise Grant & IA UX Reviews

Admin UX Review

Anchorsub-committeessub-committees2018 Sub-Committees

Note
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.

Info

The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees.

Chair / Members

1. 1. names to something else unrecognizable.
  2. Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE. Suggestion was to move all Data Dictionaries to the Administrator - requiring colleges to sign in to access these documents. Should we move forward with this? If yes, it would not be available until later in 2018 (next release possible, September?)
  3. Data Warehouse looking for suggestions for LGBTQ report. What columns are needed?
5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures

Expand

title	Click here to see list of 2018 sub-committees...

Committee

Description

OBJECTIVES

Anchor
roadmap
roadmap
Roadmap & Deliverables

Expand

CC Promise Grant (formerly known as the BOG Fee Waiver Application)
CCC Administrator (CCCApply)
CCC Report Center (CCCApply) Update
MyPath Integration (Guided Pathways)

(Also see Tech Projects - Ongoing table below)

Applications / Projects	Q3 Jan 1 - Mar 30	Q4 Apr 1 - June 30	Q1 July 1 - Sep 30	Sub-Committee Projects
OpenCCC Account	Development Requirements for converting pages (UI and style guide) to responsive design Sprint development on responsive design Requirements for integration to MyPath	*Release: 2018 Annual Update - (TBD) Pilot Release - May 15 Prod Release - June 15** *Release timeline based on Admin launch	Requirements: Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.	CCCApply UX Review
CCCApply Applications Apply Standard Apply International CC Promise Grant	Development Requirements for UI upgrade across all three applications Administrator integration DW API SPAM Filter - Back-end / API SPAM Filter - Research PILOT Promise Grant Auto-population Promise Grant MyPath integration Requirements for converting all three apps to responsive design Sprint development on UI upgrade	Release: 2018 Annual Update Development Sprint development on approved CRs Finish remaining Administrator integration SPAM Filter UI complete Sprint development converting all three apps to responsive design International app enhancements	Post-Release Activities New UI + responsive design Integration of Promise Grant to MyPath Administrator integration Development Requirements for CCCApply 3.0 MyPath Workflow Enhancements	CCCApply UX Review Residency Review Promise Grant & IA UX Reviews Research & Data Security Review
CCCApply Administrator	Development (Feature Parity) Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)	Release: MVP (CCCApply Modules) Development: Final migration to CCCAdmin End of Life planning	(End of Life)	Administrator UX Review
CCC Administrator	Admin Product Launches CANVAS College Adapter (Glue) 2.5 - January Data Warehouse 1.0 = March Ongoing Development Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API) CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface) Requirements for central architecture re-design to support API framework and authentication for project integration PMO Accessibility Review (CCCApply UI screens) = January 21 (TBD) Security & ARC Review (All applications modules + CAP) = TBD, before end of February TEST Release MVP to support ETL process, Accessibility Review - mid January 2018 Operations Steering sub-committee meetings; Review demos Documentation Drafts Enabling Services Transition Plan Communication Plan & Schedule Support & Training Plan Migration Planning	Release: Admin Product Launch: CCCApply Modules: PILOT = May 7* PROD = June 7* Migration Project - ALL Colleges data & users ETL and testing Ongoing Development Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API) CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface) Operations Migration process complete by April 1 Proxy integrations complete by April 1 Documentation Final Drafts published Enabling Services Transition Plan Final Release Phases of Communication Plan & Schedule	Admin Product Launches Course Exchange 3.0 TBD	Administrator UX Review
CCC Report Center	On Deck: Jasper Upgrade (TBD)	Planned EOL - Move to new version of Jasper (TIBCO subscription)	End-of-Life (EOL)
TIBCO Jasper (AWS) Report Center	Planned: CCC Report Center Upgrade	Planned Upgrade: CCC Report Center - TBD
CCC SSO Proxy	Release: SSO Proxy Upgrade 1.8.0 Enhancements & Bug Fixes Pilot Release: January 12 Prod Release: January 19	Operations College/District proxy integrations continue NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release	Operations College/District proxy integrations continue

Anchor
tech-projects
tech-projects
Tech Projects - Ongoing

Q3

Q4

Q1 2018/19

Sub-Committee Projects

SPAM Filter Utility

View file

name	CCCTC Spam Filter Status Update.pptx
height	150

Research & Development

Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.

Release Plan

SPAM Filter back-end API complete
SPAM Filter user-interface screens in CCC Administrator complete
Pilot colleges testing
Documentation drafted
Before & After research

Admin UX Review

CCCApply UX Review

Research & Data Security Review

Data Security

Deep Freeze CCCApply Archives

CCCID registered in MIS Data Element Dictionary

Architectural Configurations

Research & Data Security Review

MyPath Workflows & Integration

Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.

Integration of OpenCCC Account into MyPath
Integration of CC Promise Grant into MyPath workflow
Streamline workflows and re-directs

Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.

CCCApply UX Review

Residency Review

Promise Grant & IA UX Reviews

Research & Data Security Review

Admin UX Review

CCC Report Center

Requirements:

Prepare for upgrade to Jasper 6.6.0

Plan, Test, Move, Test

Deployment management

Research & Data Security Review

Admin UX Review

Accessibility Priorities

Pre-Review Activities

Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
Update report to punt major revisions of CCCApply to next version (3.0)

Pre-Release Reviews

Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)

CCCApply UX Review

Admin UX Review

CCCApply Admin Enhancements in CCC Administrator (v2.0)

Requirements

All CCCApply admin features in Epics/stories for v.1.1.0:

Supplemental Questions module
Rules Engine module
Messaging module
Interface enhancements (Application landing pages - links, secure documentation)
College & District module enhancements (custom messaging, expanded contacts)
User Account enhancements

Requirements

All CCCApply admin features in Epics/stories for v.1.1.0:

Supplemental Questions module
Rules Engine module
Messaging module
Interface enhancements (Application landing pages - links, secure documentation)
College & District module enhancements (custom messaging, expanded contacts)
User Account enhancements

Possibly before fall - Wes will have bandwidth to start incorporating Glue/MMI/CE into Admin 2.0

CCCApply UX Review

Promise Grant & IA UX Reviews

Admin UX Review

Anchor
sub-committees
sub-committees
2018 Sub-Committees

Note
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018.

Info

The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees.

Expand

title	Click here to see list of 2018 sub-committees...

Goals for January Meeting:

Prioritize committees
Ensure we've captured all Issues & objectives
Recruit members and appoint a Chair or leader
Set meeting deadlines
Other?

Committee	Description	OBJECTIVES	Chair / Members
Non-Credit Application Advisory Committee	Continued requests for this type of application Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed Folks want us to NOT include residency questions for non-credit Tim recommended that if they want that they need to lobby to change Title V Do we punt on this until next version of Apply (form-engine)?	Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).** NEED Chair for this Advisory Committee - Set meeting dedicated to this issue	NEED Chair for this Advisory Committee -
2018 Workshop	This committee provides coordination and planning support for the 2018 Annual CCCApply Workshop.	Meet weekly on Fridays at 11:00AM between January 19 - March 23, 2018, to stay on top of all workshop details.	Michelle Patty Stephanie Mitch Mark Cohen Christian Alvarado?
CCC Administrator UX & Design Advisory Committee	HIGH PRIORITY A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff.	Meet weekly (TBD) through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCC Administrator in May 2018 (Pilot). Support CCCApply product manager with migration and implementation testing; Help gather requirements development effort / user stories / requirements Pilot colleges to support migration and implementation Help update User documentation drafts will support the CCCApply product manager with design, user experience, workflows and migration testing. CCC Administrator	Mitch Will Robin MaryLou Michelle Tuyen Chris T LeeAnn Christian Ben Guzman
Residency Review Committee	Ongoing advisory committee to support and advise on CCCApply residency related issues and change requests.	Short-term objective: Support Steering Committee and product manager on all residency logic issues, changes, and enhancements. Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply. Can we shorten the residency questions and still calculate residency status accurately? Do we need all the existing questions?	Need Advisory team leader and volunteers
CCCApply Research & Legislation Advisory Committee	Support and advise the CCCApply product manager and CCCTC executive leadership team on research and analysis related to legislation and systemwide mandates.	Areas to explore: Non-credit Admissions Application Can the language in Terms of Use be modified to better serve students, colleges, MyPath matriculation process, non-credit students? - what can be done within the parameters of FERPA, COPPA, and Ed Code/Title V Ask Gerald Sequiera (also a lawyer) could he support this effort	Gerald Sequeria - Ask if he can participate Olivia Alvarado - LACCD Mitch Leahy - Santa Rosa Will Minnich - San Mateo
/wiki/spaces/PD/pages/364381586	Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations.	Meet monthly through June 30, 2018. Support design & development effort / requirements UI/UX innovations, ways to enhance existing app without full rewrite Requirements for next version of CCCApply (data collection / form engine) Review change requests related to UI/UX Moving the Personal Information	MaryLou Mitch Michelle Betty Anna Jason Paulette Will - Skyline Angela
NEW! CC Promise Grant Application UX & Design Advisory Committee	Provide support and feedback to the CCCApply product manager as we work with the CCC Chancellor's Office to streamline the CC Promise Grant application process. The 2018 roadmap includes auto-population of data from most recent CCCApply admission application, OpenCCC Account information, and previous year's BOG application to expedite the student user experience.	Meet monthly through June 30, 2018 to gather requirements for September 2018 release. Need a dedicated team of review existing logic, design, experience, data fields and documentation to suggest enhancements.
CCCApply Data Security Advisory Committee	Support and advise the CCCApply product manager and CCCTC executive leadership team on critical issues related to OpenCCC and CCCApply data, security, and other system-wide data issues,	Meet monthly through June 30, 2018. Gather requirements for CCCApply data deep freeze project; Review and provide feedback of the existing CCC Report Center public report templates; Support the CCC Tech Center's CISO with security awareness training, communication and documentation.
International Application UX & Design Advisory Committee	A sub-set of the CCCApply Steering Committee comprised of international admissions specialists - dedicated to the design, development, and details of the CCCApply International Application to ensure accuracy, user-efficiency, and compliance with state, local, and federal rules and regulations for international students.	Meet monthly (or more frequently) through June 30, 2018. Support the greater CCCApply Steering Committee with state, federal, and local international admissions policy counsel Enhance design & user experience of the International Application Review and approve change requests pertaining to IA application Work on integration plan for incorporating IA questions & data fields into Standard Application for planned Universal Form Engine*	Olivia Alvarado
OpenCCCApply MyPath Integration Advisory Committee	Work together with the CCCApply UX committee to advise design user interface and user experience for integration of OpenCCC & CCCApply applications into the MyPath matriculation workflow.	Meet monthly (or more frequently) through June 30, 2018. Support the greater CCCApply Steering Committee gather user stories & requirements for integrating OpenCCCApply applications into the MyPath Student Services Portal and matriculation workflows; Enhance design & user experience of current Apply>MyPath integration Review and approve change requests pertaining to MyPath integration

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2018 NEW (Unheard) Change Requests
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Steering District Roster: Approval Poll Table

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#	District
1	Cerritos CCD	Southern
2	Chabot-Las Positas District	Southern
3	Contra Costa CCD	Bay Area
4	El Camino CCD	Southern
5	Kern CCD	Central
6	Los Angeles CCD	Southern
7	Los Rios CCD	Northern
8	Rancho Santiago CCD	Southern
9	Rio Hondo CCD	Southern
10	Riverside CCD	Southern
11	San Francisco CCD	Bay Area
12	San Joaquin-Delta CCD	Central
13	San Mateo CCD	Bay Area
14	Santa Rosa CCD	Northern
15	South Orange CCD	Southern
16	CCCTC
17	CCCCO

2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region

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