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In-Person Meeting InformationDate Wednesday, January 31, 2018 Time 10:00AM - 3:30PM Location Contra Costa College - Fireside Hall (Parking pass will be provided) - Address: 2600 Mission Bell Dr, San Pablo, CA 94806 Room: Fireside Hall (map to be provided) MAPS TO THE MEETING:
Zoom Information
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Agenda
TIME | DESCRIPTION | SPEAKER |
10:00 AM | Roll Call | Murguia / Pena |
Review minutes from last Steering meeting: November 8, 2017 Minutes approved - with one exception! | Murguia / Leahy | |
2018 Meeting Calendar | ||
Current Committee Status | ||
Chancellor's Office Update | Quaioit | |
Tech Center & Statewide Initiatives Update | Calhoon | |
More Discussion on Data & Security Issues | Calhoon / Donohue | |
12:30 PM | Lunch Break - 30 Mins | |
1:00 PM | 2018-2019 Roadmap & Deliverables | Donohue |
Pena / Donohue | ||
2:00 PM | 2018 Sub-Committees | Donohue |
2:30 PM | New Change Requests | Donohue |
3:30 PM | Close Meeting | Murgia |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
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2018 Steering Committee Member Roster
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Note: Riverside College is back! Mark DeAsis is new from Admissions!
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Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
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2018 Steering Appreciation Dinner The Steering Committee came together on Tuesday, January 30 for a special dinner in appreciation of the CCCApply Steering Committee, celebrating past and present members - but especially several outgoing members who have recently left the committee after many years of service, including: Bill Mulrooney Special thanks to Mojdeh Mehdizadeh for hosting the dinner at her family restaurant, Mangia Mangia in Albany, CA. It was a wonderful evening, with great food, great friends, and lots of laughs. Thank you all! |
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The chart below details the status of the committee since outgoing members left in fall 2017.
GOAL: Recruit members as needed per each college.
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Note: Governance is being scrutinized across the Chancellor's Office. Shift in direction. Overall, ensure that committees understand they are "advisory" committees to the CCCCO. CCCApply committee not so much, but other committees are being reviewed in general. Waiting for the Chancellor's Office to figure out governance of these committees overall before we update the charter (CCCApply Constitution / Bylaws) which are from 2005 and reference Xap master contract and a master plan from before OpenCCCApply. |
Tim says traditionally we require an Admissions person and an IT person - Researcher was optional additional.
Discussing revisions to the Bylaws - especially regarding attendance and participation. Adding to this parking lot.
Chancellor's Office News & Update
Michael Q. addressed the committee with news and issues coming out of the Chancellor's Office. Summary notes are below. Mitch will add more detailed notes here as minutes.
(We will add notes here)
Bomb: Consolidation of Categorical Programs! This is a big deal, lots to flush out. Lots of legislation has to change. EOPS is one example.
The CCCCO provides a recommendation to the governor on how we will do this. Looking for guidance on what this means now.
A suggestion to simplify the funding formulas and all the reporting requirements - would be to consolidate categorical programs. LAO report.
Guided Pathways is moving forward. Self-assessments are due in March.
Lots of things happening at the state level to streamline across the system to be more student-centric. Trying to hit visions for success.
Regarding CCCApply:
Michael was part of a FA directors meeting with AR directors to find out how we can streamline and simplify the process for homeless youth (make it easier). Intent was to not create more burdens. What is the CCCCO doing that might be causing obstacles?
Need to ask the practitioners in the trenches for help? What are the obstacles and what needs to change?
Financial Aid to identify a homeless youth - need to include some residency questionnaire - at the time they are interviewing the student - remove flags, the student needs to be verified as a resident. Also at risk of losing priority registration.
Suggestion: 1) When FA office is doing financial judgement - complete residency form - send it over to Admissions - remove flags. and 2) on CCCApply - streamline logic for homeless youth residency (needs to be reviewed and look for ways to streamline this area).
Discussion on removing homeless youth barriers:
Robin Armour (Contra Costa) says they have developed AB801 residency process - collect driver's license, ID card, and letter from a person letting the HY sleep on their couch. "Couch-hopper"
Mike asked the committee to review the residency logic from the perspective of "are we doing everything we can to streamline the barriers relative to determining a homeless youth a resident". Ramp up the Residency Review Advisory Committee (Mike Q will lead this discussion in that advisory group). This group will need to meet soon on this. If ANYTHING needs to be changed in CCCApply logic sooner than later, it needs to be identified now and put that through for IT review so it can be developed in our tight schedule.
Folks in the room who volunteered to sit on the Residency review committee:
Mike Q.
Michelle Pena
Stephanie Murguia
Richette Bell
Mitch Leahy
Who else? Anyone on the phone want to participate in this committee? We will talk about it again after lunch as ell.
Michael says he wrote a two-page paper on how SSSP funds could be used to be successful at the college's prerogative IF it is used for success and aligns within the boundaries of SSSP. If you need him to send that to you let him know. (sorry bad notes. will be cleaned up). Change to legislation will happen as needed.
THE GOAL FOR CCCAPPLY SHOULD ALWAYS BE THE STUDENT. For the benefit of the student, ways to streamline the process for the student.
Michael Ward brought up an issue relative to homeless students. OpenCCC requires an email address.
Tim says, "Goal of this committee is to build a portal system - to move our system from a "thing that you go to" to a thing that is integrated that is one experience for the student (Career Coach, CCCApply, Financial Aid - all one MyPath experience) THEN MyPath can take over all messaging for students. Rules ,messages, recommendations, calendarize, ed planning, nudges, reminders galore. Needs and interests can be handled BETTER through MyPath. We should be moving more towards this single services platform.
Problem with the email address is - there has to be a way to message the student - there is a messaging service in MyPath - so even if they have nothing else, they can log into MyPath and see messages. They can also customize their preferences in MyPath, "Also send messages to my...cell phone, email, etc.). Give the student a general eMail. If we give students a CCCID-based email we can send it centrally to the student (through MyPath)
Gary Bird has some updates:
new directors at the CCCCO: Director of MIS: Christopher Anderson, Ryan Fuller - Director of Research - waiting on new Vice Chancellor of IT. Announcements will be going out to the listserv.
Tech Center News & Update
Tim Calhoon gave a presentation - on the Statewide Student Portal. Patty will link that PPT here.
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Update on Data Security Issues
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Quick Update to Steering on Status of Data Security Issues
NOTE: Engineering is telling us this project is HUGE and we have to put it on hold (but revisit in 2018-2019 FY - Fall 2018).
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- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
(Also see Tech Projects - Ongoing table below)
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Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018. |
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The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees. |
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Goals for January Meeting:
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- 2018 NEW (Unheard) Change Requests
- Approved Changes Deferred - Discussion Pending
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |