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Pilot & Production Release Notes Summary |
Release Schedule
Description | Date |
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Release No. | 6.0 |
Pilot Preview Release Date | 0203.2801.17 |
Production Release Date | 03.31.17 |
Time | 6:00PM - 11:00PM PST |
Type | Annual Update Release |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Release 6.0 Scope
Description | Scope |
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Applications | OpenCCC Student Account System |
Changes to Download Client | Yes |
Changes to Residency Logic | Yes |
Contents
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2017 CCCApply Annual Update - Recorded College Preview WebinarsView the OpenCCCApply project team demonstrate and discuss the changes and enhancements being released in the 2017 CCCApply Annual Update (March 31, 2017). Click here to view all recordings: OpenCCCApply Release 6.0 College Preview Webinars - YouTube | Slide Decks - PDF |
30-Day Pilot Site Preview
In order to allow colleges time to review and implement the changes and enhancements to be deployed in the 2017 Annual Update (Release 6.0) on March 31, 2017, the code will be released to the Pilot environment 30 days in advance, on March 1, 2017.
See the "Pilot Environment" section in the CCCApply Public Documentation space for information about the Pilot site.
NOTICE: All changes and enhancements deployed as part of this release, including the 2017-2018 BOG Fee Waiver Application, will remain in the Pilot site as a clone to the production deployment. Colleges that have not yet implemented the online BOG Fee Waiver Application may preview the application in the Pilot environment. Colleges interested in implementing should contact the CCCApply Product Manager, Patty Donohue, to schedule a BOG Application Kick-Off Meeting to get started on the IT project and operational tasks.
Release Notes Summary
Below is a summary of the Approved change requests and other enhancements to be deployed in the 2017 Annual Update (Release 6.0).
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The following enhancement will be made to the OpenCCC Account system.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download Client | Changes to Logic |
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"No Permanent Home Address" Checkbox and Data Field (Support AB 801) | <no_perm_address_homeless> | Defaults "Yes" response in new "Homeless Youth" field on Residency page in CCCApply Standard application. | |
OpenCCC Account User Interface Upgrade | Look & feel changes to the OpenCCC Account application; no functionality changes, no actions required by the college. | N/A | N/A |
Implement Google Analytics to OpenCCC & CCCApply Applications | Analytics tracking added to every page of OpenCCC Account, including Account Creation, Welcome, IdP Sign-In page, Account Recovery, Password Reset, Username Verification, and Edit Account pages. Additional special tracking added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons. | N/A | N/A |
Anchorstandard-app-changes standard-app-changes
CCCApply Standard Application
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Below is a summary of the Approved changes and enhancements to be deployed in the CCCApply Standard application.
Click on the Change Specification / Technical Notes hyperlinks in the table below to see the detailed change specifications for each item.
Change Specification / Technical Notes | Summary | New Data Fields / Changes to the Download File | Change to Logic |
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AB801 - Revise CCCApply to Identify Homeless Youth | New Residency page question, integrity flag, and logic changes made to the Standard application to identify homeless youth under 25 years of age in response to new state legislation AB 801. | <homeless_youth> <integrity_fg_40> <no_current_mailing_homeless> | Area B - See "Changes to Logic" section below. |
Web services to pull Statewide Student Identifier (SSID) into CCCApply | |||
System Generated Email to Students about Abandoned In-Progress Applications | |||
Create Paper-based Version of Standard Application for Special Populations | |||
Revise OpenCCC Account Confirmation Email Language and Logo | |||
/wiki/spaces/PD/pages/147817757 | |||
Develop Mechanism to Pass Proxy-Created CCCID Back to Colleges | |||
Implement Google Analytics to OpenCCC & CCCApply Applications | Analytics tracking service added to all pages of the CCCApply Standard and International Applications, as well as the BOG Fee Waiver Application to analyze end-user behavior, patterns, | No | No |
Add Google Analytics Special Activities to Track User Clicks | Additional tracking functionality added to main navigational buttons and links, all error message pop-up modals, session time-out modal, Help pop-up text box modals, and Save/Continue buttons to start gathering more meaningful data around CCCApply user behavior and trends. | No | No |
Include Baccalaurate Degrees to Award Type Field | |||
Make Text Authorization Checkbox Questions Default to Yes | |||
Re-order HS Ed Level Responses in Dropdown Menu; List Graduates First | |||
Articulation with Californiacolleges.edu and CCCApply - Phased Approach | |||
Revise OpenCCC Account Confirmation Email Language and Logo | |||
<determined_homeless> <elig_method_d> |
BOG Fee Waiver Application
Change Specification / Technical Notes | Summary | New Data Fields / | Change to Logic |
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2017-2018 BOG Fee Waiver Application | Approved changes made to the online BOG Fee Waiver application to correspond to the 2017-2018 BOG Fee Waiver paper application released by the CCCCO. Paper application is attached to the Change Specification / Technical Spec for reference. | <determined_homeless> <elig_method_d> | |
New BOG data fields added to the Download Client New BOG question for Homeless Youth New BOG Method D Eligibility logic |
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The following data fields were added to the database in Release 6.0.
Action for College IT Staff
To include them in your download file, you must update the Download/Transfer Client Jar file below.To download these download these fields, your college IT staff must add them to the Download Format Definitions XML file for the application(s) they pertain to. This process is described in the CCCApply Download Client User Guide.
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(Pilot release is scheduled for March 1, 2017.) |
Description | Data Field | Format | Download | Report Center? | Admin Rules? | Application(s) | Notes |
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No Permanent Address Homeless | no_perm_address_homeless | 1 | Yes | Yes | Yes | Account Edit Account - Apply, BOG, IA | Added to the Permanent Address section in Account & Edit Account |
No Current Mailing Address Homeless | no_current_mailing_homeless | 1 | Yes | Yes | Yes | Current Mailing page in Apply, BOG, and IA | Added to the Current Mailing Address section is Apply, BOG, IA |
Homeless Youth | homeless_youth | Yes | Yes | Yes | CCCApply Only | Residency Page in Standard App Only | |
Integrity Flag 40 | integrity_fg_40 | varchar 2 | Yes | Yes | Yes | CCCApply Only | Integrity Flag Table |
Pre-Determined Homeless by Financial Aid Office | determined_homeless | Yes | Yes | Yes | BOG Only | 2017-2018 | |
Method D Eligibility Logic | elig_method_d | yes | BOG Only | 2017-2018 | |||
Full CDS Code | hs_cds_full col1_cds_full col2_cds_full col3_cds_full col4_cds_full <field name="hs_cds_full"/> <field name="col1_cds_full"/> <field name="col2_cds_full"/> <field name="col3_cds_full"/> <field name="col4_cds_full"/> | varchar 14 | Yes | Yes | No | All applications | These fields will be added to the Downloads, it will not replace the existing 6-digit CDS code. |
SSID (Statewide Student Identification Number) | ssid | varchar 10 | Yes | Yes | No | System-generated | API data transfer |
Term Start Date | term_start_date | date | Yes | Yes | Yes | CCCApply Only | |
Term End Date | term_end_date | date | Yes | Yes | Yes | CCCApply Only | |
Major Description | major_description | varchar 100 | Yes | Yes | Yes | Update APPLY only from 65 to 100 character length | |
Award Type | award_type | Apply & IA | Add two new values to the data field: BA - Baccalaureate of Arts Degree BS - Baccalaureate Science Degree | ||||
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CCCApply Residency Logic Changes
Area B: Stay & Intent
Logic Changes for Homeless Youth AB 801
The Area B residency logic was updated to determine if the applicant - under age 25 - is eligible for residency and/or priority registration - based on their homeless status. A new question has been added to the Residency page in the Standard Application (only appears if the applicant is under age 25 at time of application) and a Yes response triggers a new Integrity Flag to alert Admissions staff of their homeless status. Click to expand the link below to see the New Step 12 added to Class B2 is set, and triggers a new Integrity Flag (40), which alerts Adminis, a new step 13 was added to the Area B residency logic to ens
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The solution is to add a new Step 13 to Area B:
Please review the Change Specification for detailed information and a Use Case Matrix to ensure all new Homeless Youth use cases are tested against the new logic. |
What action does the college need to take?
No change is required by the college (unless you have custom residency calculation forms that need to be updated with the new step and change to Step 1). Otherwise, the residency algorithm will continue to do its job calculating the "Preliminary Residency Status". Admissions staff should be aware that there is a new integrity flag for "Out-of-State Activities" to help identify these cases and collect proof when needed.
Questions? Please add questions and comments in the support site: CCCTechnology.info.
Update to Final BOG Eligibility Flag
Anchorbugs bugs
Bug Fixes
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The following bugs were fixed in the 6.0 release. No action is required by the colleges.
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If you have any questions or would like more information about any of these bug fixes, please post a request in the CCCTechnology.info in the CCCApply category page. |
Summary | Application | ||
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Restricted Users from Creating or Duplicating Domains & Data Sources in the Report Center | Report Center | ||
Text Alternative added to Notification messages | CCCApply | ||
Corrected the format for all date fields for Rules and Rule Messages and fixed the response display if the field is empty - Every Date Field
| CCCApply | ||
URL encode campaign tracking code values
| CCCApply | ||
Users with no First Name are Seeing Null in their Account Creation Emails | OpenCCC Account | ||
Added Missing Security Question to Dropdown List:
| OpenCCC Account | ||
Corrected the Foster Youth Status question text on Review Application page to match the CCCApply Standard Application Data Dictionary V.2016.1 | CCCApply | ||
Fixed issue with the USPS Checkbox Remaining when User changes address | International | ||
Users with no First Name are no longer seeing Null in their Account Creation Emails | OpenCCC Account |
Accessibility Fixes
The issues below were determined to be mandatory or feasible fixes for current version of CCCApply.
Description | Application |
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Notification messages do not provide text alternative | CCCApply, BOG, International |
The PILOT Site
All items to be deployed in Release 6.0 on March 31, 2017 be deployed to the Pilot Site 30 days prior to the release and will remain in Pilot after the Production release. We encourage college Admissions staff to review the changes and alert your IT department staff to add the new data fields to your Download files. (See New Data Fields & Changes to the Download Client section for new fields added.) NOTE: All other changes, including the new step added to the Area B residency logic, require no action by the college.
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Preview in the Pilot Site All Release 6.0 changes and enhancements will be deployed to the Pilot environment on March 31, 2017 for colleges to preview and test. "Pilot" versions of the CCCApply Data Dictionaries and User Guides will reflect both the production and pilot environment application code. Questions? Please post all questions on CCCTechnology.info. |
Getting to the Pilot Applications
Please see "Pilot Environment" section in the CCCApply Public Documentation space for more information on getting to the Pilot Applications, staff tools, and download server.
Remember to include your college's MIS code to the end of each application URL.
PILOT Application | NEW PILOT Application URL |
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PILOT CCCApply Standard Application URL | https://pilot.opencccapply.net/cccapply-welcome?cccMisCode=XXX |
PILOT BOG Application URL | https://pilot.bog.opencccapply.net/gateway/bog?cccMisCode=XXX |
PILOT International Application URL | https://pilot.intl.opencccapply.net/gateway/intl?cccMisCode=XXX *Replace the XXX with your college MIS code. |
Pilot Application Downloads-URL Attributes
Application | PILOT DOWNLOAD URL |
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PILOT CCCApply Standard Application | https://pilot.admin.openccc.net:8443/ccctransfer |
PILOT BOG Application | https://pilot.admin.openccc.net:8443/ccctransferbog |
PILOT International Application |
NOTE: Please see the Pilot Environment page in the CCCApply Public Documentation space for more details on the CCCApply Pilot Environment.
Pilot Administrator & Report Center URLs
The URLs below are "templates" - so the examples shown are not your URLs. These are here to give you an idea of what they look like. Please contact your IT department if you do not have access to your Pilot Site URLs for the Pilot Administrator and Pilot Report Center.
Pilot Administrator https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/admin/ | |
Pilot Report Center https://{yourDomain}/idp/profile/SAML2/Unsolicited/SSO?providerId=https://ci.control.openccc.net/shibboleth&shire=https://ci.control.openccc.net/Shibboleth.sso/SAML2/POST&target=https://ci.control.openccc.net/jasperserver-pro/ |
NOTE: Please see the Pilot Environment page in the CCCApply Public Documentation space for more details on the CCCApply Pilot Environment.
Data Dictionaries & Release Documentation
The following links pertain to Release 6.0 documentation, including CCCApply Data Dictionaries and User Guides.
Description | Version | Format | Release | Date Published |
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CCCApply Standard Application Data Dictionary | V.2016.3 | Release 6.0 | ||
CCCApply International Application Data Dictionary | V.2016.3 | Release 6.0 | ||
CCCApply Download Client User Guide | V.2016.3 | Release 6.0 | ||
Download Client: transfer-client-V3.jar | V3 | JAR | Release 6.0 | |
Pilot Environment | Webpage |