Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, February 11, 2020 Time 1:00 pm - 3:30 pm Location ONLINE
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NOV 12 MEETING RECORDINGZoom Meeting Recording: https://cccconfer.zoom.us/recording/share/9Xd76UZg3xVOESB0BxySjKTvlzLdvMcJ3lO0olUR6RCwIumekTziMw |
Agenda
TIME | DESCRIPTION | |||
1:00 pm | Roll Call & Introductions | |||
News & Updates | ||||
Adoption Stats Webinar Series | ||||
Spam Filter Service Update - News, Performance Overview & Survey | ||||
MyPath Update | ||||
CCCApply Roadmap & Development | ||||
Spring 2020 (6.7.0) Release Recap
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Roadmap
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2:00 pm | Summary of CCCApply Sub-Committee Meetings - December 2019 | |||
Language Enhancements - Part 1 Language Enhancements - Part 2 | ||||
In-Progress Application Data Project | ||||
CCCApply Administrator Bugs & Enhancements | ||||
Noncredit Application | ||||
Spam Filter | ||||
3:10 pm | Change Requests Pending: Need Requirements | |||
2019 Legislative Update | ||||
3:25 pm |
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3:30 pm | Close Meeting - Next meeting reminder |
Roll Call
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News & Updates
Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
CCCApply Adoption
All 115 CC Colleges are live on the Standard Application
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Two new colleges went live in September 2019:
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Spam Filter Project Update
- Update on Spam Filter Service
- Review Performance
- Spam Filter Whitepaper
- Chancellor's Office Memo
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Send Us Your False Positives
If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.
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SPAM Drop File Information Please provide bulk fraudulent applications in the format specified below:
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Approved Whitepapers
View file name cccapply-whitepaper-02042020.pdf height 250
View file name cccapply-whitepaper-tutorials-02042020.pdf height 250
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Spam SurveyCCCApply Spam Survey - Please complete the Spam Survey |
Development Roadmap FY19/20
Spring 2020 Release Recap
Product Development: Goals & Objectives
Objectives for FY19/20 are focused on some key goals and themes:
- Finish up the CCCApply Redesign Project work -in compliance with AB 3101
- Work completed in FY18/19
- Work completed in Fall 2019
- Work planned for Spring 2020 (see below)
- Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
- CCC Design Principles AND CCC Diagnosis Deck
- Student-centric design decisions
- Removing Barriers
- Student-User testing & feedback
- CCC Design Principles AND CCC Diagnosis Deck
- Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
- Compliance with state and federal statutory requirements
- Continuous maintenance & support
Milestones: Progress Made Addressing Key Concerns
- Streamline & shorten admission application
- Support noncredit students with residency free application
- Delivery mobile-friendly application
- Support ESL/Spanish-speaking Students
- Deliver data to colleges quicker (including in-progress application data)
- Improve OpenCCC Account system (remove barriers)
- Continuous improvement - more frequent updates
Spring 2020 Release
2020 Development Roadmap (Tentative Projects for FY19/20)
Upcoming Release: Spring 2020 (Tentative March or April 2020)
Planned Development:
- Implement 2020-2021 Promise Grant Application
- Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
- Revised Social Security Number Question - Layout & Language
- Implement new “Highest Grade Completed” question to Self-reported MMI questions in CCCApply
- Integrate with new OpenCCC Account system
- Revise SSN question layout & language; move from OpenCCC to CCCApply apps
- Move Previous Name field
Update CCCApply.org to mobile-friendly, student-centric design- Support California Homeless: Remove residency barrier for California Homeless in Address sections
Support Dual Enrolled Students: Implement skip logic in Colleges Attended section- Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
Update Privacy Policy & Terms of Use for full complianceStreamline language and layout on the Consent & Submission page for mobile view
Upcoming Release Highlights
New OpenCCC Account - Launch Status
- Overview of project
- Apply Integration
- Changes to some questions
- Move Social Security Number question to Apply (See Approved Changes below)
- Move Previous Name out of Account
/wiki/spaces/OPENAPPLY/pages/969212117
Discuss Phase 1
- New Consent to Release checkbox & disclaimer
- Project Glue Delivery / Report Center
- What are the requirements for the different student information systems?
- Banner: Lee McDonald joins us
- PeopleSoft: (volunteer)
- Colleague: (volunteer)
- Custom SIS: (Santa Rosa?)
- Salesforce/Other: (San Mateo CCD?)
- What are the requirements for the different student information systems?
Approved Change Requests
Access to In-Progress Application Data
Approved Change Requests
- Remove residency barrier for Homeless Students (Update)
- Remove hassles for Dual Enrollment Students (Update on Bug Fixes)
- Remove bug identified in recent release
- Allow edge case - dual enroll students can have a degree or certificate
- Revise & move SSN from OpenCCC to Apply
Update on Other Projects
CCCApply Report Center Upgrade
- Working on ways to integrate our two instances into one
- Doing backend work now to update authentication
- Customization requirements
- No release timeline now but coming soon - Coming Soon!
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
- Revise & move SSN from OpenCCC to Apply
FY19/20 Quarterly Release Schedule
Quarter | Date | Version | Scope / Items |
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Q1 - Release Summary Notes | October 16, 2019 | 6.6.0 |
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Q2 - Release | Jan 1, 2020 | CCPG 2020 |
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Q3 - Release Summary Notes | March 27, 2020 | 6.7.0 |
SuperGlue for Apply / MMPS - Find out more here |
Q4 | TBD | TBD | CO Styles Upgrade - Alignment across all student-facing applications |
Pending Change Requests
- In-Progress Application Data Project
- API - Administrator / Report Center
- Glue - Data Warehouse / SIS Staging Table
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
- Explore enhancements to Citizenship & Immigration Page
- DACA students
- No Documents
Legal Language Onscreen Revisions
- Consent / Submit page language Terms of Use / Privacy Policy)
- Explore enhancements to Citizenship & Immigration Page
- DACA students
- No Documents
Legal Language Onscreen Revisions
Update on Other Projects
CCCApply Report Center Upgrade
- Working on ways to integrate our two instances into one
- Doing backend work now to update authentication
- Customization requirements
- No release timeline now but coming soon - Coming Soon!
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location |
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February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online |
April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD |
CISOA 2020 | |||
May 12, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 - Q4 | Online |
August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
Sub-Committees & Other CCCApply Meetings
Committee | Date | Meeting Date | Invite & LINK |
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FY2018-19 Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes | Version | Scope Summary |
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Q1 - Annual Update Release - September 2018 | 6.2.0 |
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6.3.0 |
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6.4.0 |
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6.5.0 |
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For more information, see the CCCApply FY2018-2019 Annual Overview |