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Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, May 12, 2020 Time 1:00 pm - 3:30 pm Location |
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ONLINE |
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Meeting Recording & Slides(May 12) Zoom Meeting Recording: https://cccconfer.zoom.us/rec/share/uuxWP5is9WpIYdb8tX7TC7B7RoPcaaa81SBP_fNYz0aojvTeQe4cWtzhXcVJu7R4?startTime=1589313534000 (May 12) Change Review Slide Deck: CCCApply Steering Meeting - May 12, 2020 |
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Agenda
TIME | AGENDA ITEM | Talking Points / Visuals | ||
1:00 pm | Welcome & Roll Call | |||
News & Updates | Product Marketing Presentations (slide decks) | |||
1:15 pm | Discussion: Impacts of Covid-19 on CCC (Quick survey) | What could we be doing to support the changes coming with online learning? | ||
Discussion: Leveraging User Feedback - Students & Colleges | Share survey results | |||
1:30 pm | Release 6.7.0 Recap | |||
Highlights: Spanish & Mobile Design | Other notables: SSN, Homeless logic fix, Multiple Measures | |||
Implementation Notes & UAT | Translation of Supplemental Questions (User Guide update) | |||
1:40 pm | Other Active Projects | |||
In-Progress App Data to Report Center | Status? | |||
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Report Center Upgrade Status | Survey | |||
2:00pm | Roadmap & Development (FY20-21 DRAFT) | Review draft for whole year, Releases: September2020 & March 2021- focus on Q1 and Q2 | ||
6.8.0 September 2020: Highlights - Styles, 6.8.0 and Integration with OpenCCC 2.0 | ||||
Planned Projects
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Planned Changes | Review SB 554 (Adult School Special Admit( Changes | |||
Planned Maintenance (Infrastructure, Architecture, etc.) | Support for Glue (Delivery Flag) - Other infrastructure WIP | |||
6.9.0 March 2021 Release | Show draft plan for Q3 / Q4 | |||
Proposed Projects | In-Progress Apps in Administrator, Promise Grant Redesgin, MyApplications P2 | |||
| Need to organize sub-committee now | |||
Proposed Changes | Gender changes, International App focus - integration with MyPath | |||
Proposed Maintenance | Highlights - Retire Download Client, Dockerize, micro-services, etc. | |||
3:10 pm | Parking Lot - Needs Attention |
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3:20 pm | Schedule 2020 quarterly online meeting schedule | |||
3:30 pm | Close Meeting - Next meeting reminder | |||
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| title | Roll Call |
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2020
CCCApply USER GROUP MEMBERS
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Name
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District
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Name
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District
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Name
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District
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Quyen Lu/Wanda Wong
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Joshua Rosales
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El Camino CCD
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Richette Bell
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Compton CCD
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Angela Embry
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El Camino CCD
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Karen Sea
Samantha Powell
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San Joaquin-Delta CCD
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Rozen Bondoc
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Chabot-Las Positas
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Ben Guzman
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South Orange CCD
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Leigh Ann Unger
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Rio Hondo District
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Satish Warrier
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Betty Glyer-Culver
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Los Rios CCD
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Mark DeAsis
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Riverside CCD
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Stephanie Murguia
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Cerritos CCD
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Pankaj Mathur
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Los Rios CCD
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Tuyen Nguyen
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Rancho Santiago CCD
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Clark Ray
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Santa Rosa CCD
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Vince Orton
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Cerritos CCD
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Craig Hayward
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Jasmine Robinson
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Janice Love (research)
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Rancho Santiago CCD
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Gary Bird
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CCCCO
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Patty Donohue
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CCCTC - CCCApply
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Tim Calhoon
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CCCTC
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All User Group members above are members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
News & Updates
Discussion Notes & Resources
Release 6.7.0 Recap
2020 Development Roadmap (Tentative Projects for FY19/20)
SCHEDULE
- PILOT Release: March 4, 2020
- PRODUCTION Release: May 15, 2020 - 5:00pm
HIGHLIGHTS
Internationalize CCCApply Applications (Spanish)
- Spanish-language translation throughout Standard & Noncredit Applications
- Spanish-language translation throughout International Application
- Spanish-language translation throughout the Promise Grant Application
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News & Updates
CCCApply 6.7.0 Release scheduled for this Friday, May 15 - 5:00pm
Support for Updating Supplemental Questions for Spanish Translation - contact Support Services staffsupportccctc@openccc.zendesk.com
Data Dictionaries & User Guides are published online
CCCApply Report Center Upgrade - Planned for Fall 2020
Student Satisfaction Survey - in the Report Center - template in Public Folder > Submitted Applications
Satisfaction survey has three questions: Rate experience, Recommend to Others, and Comments (text input)
This report is ready to run for your college (set date range filter is important)
MyPath Release - June 2020
Release focus on:
Slight revision to look & feel (styles alignment)
integration with SIS with SuperGlue! Yay! Direct data delivery with your local SIS - bi-directional with trigger of rules for on-boarding
Bi-directional = Can you pass a use from MyPath to a college's portal? Without having to use local login (sso authentication). This is not part of Glue delivery at this time.
Bi-directional updates data status between Tech center applications and the college SIS
According to PM Jane Linder and John Sills - we haven't had colleges able to integrate to that level (per Mitch's request for authentication integration), however, we see the value and will explore options. (update notes from recording
Glue Integrations
Glue integrates with all three primary SIS systems:
Banner
Colleague
PeopleSoft
Rules can be set up on MyPath to trigger updates
Customization in MyPath is powerful value (task customization)
May 27 1200pm MyPath / Glue Integration Webinar - Look for invitation
Current Surveys
CCCApply Report Center Feedback Survey
http://survey.constantcontact.com/survey/a07eh1xkassk9ci4rvm/_tmp/greeting
International Application College Feedback Survey
https://docs.google.com/forms/d/1K5Z2QkoAY7EqZWic13wB8G0vrnYLPcSgHGJIctidcSE/edit
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Discussion Topics
Topic: Impact of Covid-19 on CCC Admissions & Financial Aid
What are the impacts you are facing at your college?
Are you facing technology challenges? If yes, what are they?
Are you working remotely during this period of campus closures?
Noncredit App (Santa Rosa College) - using their own homegrown app - because they don't feel comfortable using technology
BIG NEED FOR VIDEO TUTORIALS
Recommends a video tutorial (bilingual) with screencasts - detailed step by step
Account creation is the biggest need (short videos)
Mitch can attest that students still don't use Email (they use phone SMS texts, but still not using email)
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Topic: Opportunities to Get Student Feedback on CCCApply Changes
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CCCApply Spring 2020 Release (6.7.0)
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Schedule
PRODUCTION Release:
May 15, 2020 - 5:00pmPilot Release: March 4, 2020
Pilot Update: May 13, 2020 - 5pm
Highlights
Spanish Support for All CCCApply Applications
Spanish translation for Standard & Noncredit Applications
Spanish translation for International Application
Spanish translation for CC Promise Grant Application
Mobile & Spanish Support for OpenCCC System
Mobile-friendly User-Interface
Spanish-language translation throughout the OpenCCC Account creation & recovery
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New Social Security Number Question -
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Language & Layout
Shortened and streamlined all onscreen language, including legalese
Simplified the layout with unambiguous Yes/No format
Removed SSN Type and SSN Exceptions from layout
No backend data field changes - No IT hassles for colleges
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New Highest Grade Completed Question in
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HS Transcript
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Info Section
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New question and data field: Highest Grade Completed
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Replaced question: Completed Eleventh Grade
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Revised display conditions for "all US high school graduates or equivalent"
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Redesign Enhancements
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Revised residency logic to support Homeless
Replaced AB540 Eligibility Affidavit on Special Links Page
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Added URL for California Dream Act Application
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in Special Links
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& Opportunities
Bug Fixes
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Glue for Apply |
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3.7.0 - Find out more here |
Could we offer the data values in Spanish?
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Update: Ongoing Projects
Concurrently to the upcoming CCCApply 6.7.0 release, the development team is working on the following ongoing projects.
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Alignment to Chancellor's |
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Office Styles & Brand Guide |
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In-progress now; planned release = Fall 2020 September 6.8.0 |
Sharing In-Progress |
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Application Data |
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Data, Metrics Dashboard
Report Center Survey
On Deck:
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- Phase 1 | Project to import in-progress application data into the Report Center and refresh every 24 hours. A report template will allow colleges to run or schedule to run on a daily basis. |
CCCApply Report Center Upgrade |
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Planned for Fall/Winter 2020. |
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Roadmap & Development
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Styles alignment to new Chancellor's Office website & style guide
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- Work completed in FY18/19
- Work completed in Fall 2019
- Summer 2020 - Release 6.8.0
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Implemented mobile-friendly CCCApply Applications
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Styles alignment to new Chancellor's Office website & style guide
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Summer 2020 - Release 6.8.0
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FY19/20 Quarterly Release Schedule
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- Mobile Support for CCCApply Standard Application (and Noncredit)
- Mobile Support for CCCApply International Application
- Mobile Support for CC Promise Grant Application
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- 2020-2021 CC Promise Grant Application Update
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- CCCApply Internationalization (Spanish)
- OpenCCC Mobile Support
- Revised Social Security Number
- Other Changes (see above)
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CO Styles Upgrade - Alignment across all student-facing applications
- In-Progress App Data Project
- Language Updates
- AB540 Eligibility Updates
CCCApply Sub-Committee Meetings - December 2019
During the month of December 2019, a series of topical discussions were held with college using CCCApply. An open invitation was sent through the CCC-ADMISSIONS and CCCAPPLYSTEERING listservs with dates, times and Zoom links. These hour-long discussions were extremely fruitful and we walked away with a wealth of feedback, action items and next steps.
Each meeting was recorded and discussion notes were captured for historical reference. The ability to meet with college staff on a variety of issues was so successful that we hope to continue with this format in the upcoming months.
Due to the number of meetings held, I put together a page of summary descriptions and action items (at-a-glance): Summaries & Conclusions
- Fall 2019 Schedule of Sub-Committee Meetings
- ARCHIVE: Fall 2019 Meeting Recordings
- Recurring Spam Filter Web Service User Group Meetings
Priority Topics - Need Follow-Up Meetings
- Language Changes
- Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
- Parent/Guardian Information Question Changes
- Citizenship & Immigration Section Changes
- DACA students
- No Documents
- AB540 Eligibility - Changes needed in CCCApply?
- Access to In-Progress Application Data
Spring 2020 Topics for Sub-Committee Meetings:
- International Application User Group
- CCCApply Report Center
- CCCApply Administrator: Enhancements to the Majors Module / Meta Majors
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If you are interested in attending any of the follow-up sub-committee meetings, or any future meetings, feel free to reach out to Patty Donohue to be added to sub-committee email lists. pdonohue@ccctechcenter.org |
Discussion Notes
SB554 - What needs to be changed in CCCApply to identify Special Adult Admits (dual enrollment)?
- Patty will contact Linda Vann, V.C., to setup call to discuss alignment with MIS
Users of the Noncredit Application proposed two change requests to be reviewed by Noncredit App sub-committee:
- App-specific Terms (Noncredit needs to be able to have different terms than the Standard App)
- Different language needs to be used in the Abandoned Application emails (24hr/7d) for the Noncredit Application
Review of the roadmap and development projects are covered in the slide deck (link shown below).
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CCCApply Steering Meeting - May 12, 2020 - Review & Feedback PPT |
Recap FY19-20
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Review Fall 2020 Release (6.8.0)
Scope & Schedule
Review Slides: Changes to Integrate with OpenCCC 2.0
Review Slides: Application Changes
SB554 - Adult School Special Admit
Parent/Guardian Info Layout changes
Noncredit Application enhancements
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2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location | |
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February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online | Meeting Chat: Feb2020-steering-meeting_saved_chat.txt |
April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD | |
May 12, 2020 | 1:00 pm - 3:30 pm | Online | ||
August 11, 2020 | 1:00 pm - 3:30 pm | Online | ||
November 10, 2020 | 1:00 pm - 3:30 pm |
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Online |