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WIP - This page is no published as of April 26, 2022 |
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Watch this page for regular updates and more information as it is made available on the upcoming release. |
Release Overview
The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. Two new questionsIn addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.
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Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today. |
Changes At-A-Glance
Application / Service
Data Element
Change
SuperGlue
Download Client
Administrator Rules
CC Promise Grant Application
<elig_covid_death>
New field
CC Promise Grant Application
<elig_exonerated_crime>
New field
Product / Service | Description | Is College Action Required? | ||||||||||||||
CCPG Database Updates | All required 2022-2023 CC Promise Grant Online Application database updates have been were implemented and deployed to Pilot and Production. | No | ||||||||||||||
Data Field Changes | New data fields have been were added to the CCPG submitted application output. All data element details are documented in the CCPG DED.database. | Optional | ||||||||||||||
New data field: COVID-19 Death Eligibility | <eligCovidDeath> | <elig_covid_death> | ||||||||||||||
New data field: Exonerated for Crime or Pardon Eligibility | <eligExoneratedCrime> | <elig_exonerated_crime> | ||||||||||||||
Logic Changes | Applicant responses to the two new questions (see below) have been included in special eligibility questions were added to the Method A Eligibility logic. Logic summary: If user answers “Yes” or True to either or both questions, the <elig_method_a> flag is triggered, which is used in the final elig_BOGFW status. | No | ||||||||||||||
Data Delivery Updates | New CCPG fields (see above) and and SSN fields (see bug fix resolution below) are downloadable available for download and deliverable to staging tables via SuperGlue. | Yes | ||||||||||||||
SuperGlue for Apply (CCPG) | Both new New CCPG data fields willare now bedelivered to staging tables .Theusing SuperGlue College Adapter v.4. X has been updated for colleges who have implemented SuperGlue for Apply (CCPG).2.6 | Yes | ||||||||||||||
Download Client | *Both new New CCPG data fields will now be downloadable via can be accessed using the Download Client. | Yes | New s) for new fields is available for Pilot and Production environments. See below for files. | Yes | ||||||||||||
Note | v.6.9.1) must be run | (updated) for in your Pilot and Production | environments. See Download Client section below for link to the current DLC jar file for this release. Yes | |||||||||||||
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CCCApply Report Center | Both new New CCPG data fields will be added to the CCCApply Report Center in June 2022. | No | ||||||||||||||
CCC Data Warehouse Report Server | Both new New CCPG data fields have been added to the CCC Data Warehouse Report Server. | No | ||||||||||||||
Bug Fixes | ||||||||||||||||
Deliver Social Security Number Data Fields with CCPG Submitted Applications | All original Application Data | A fix was made that will resume delivery of the SSN/TIN data fields from the legacy OpenCCC Account system will continue to be delivered across all data delivery systems for the CC Promise Grant online application. The fields that will be delivered are:
with CCPG submitted application data downloads. No change is required by the college to their DLC Format Definition XML. See Bug Fixes section below for the list of fields. | No | |||||||||||||
Changes to the CCPG User Interface | NO | |||||||||||||||
New Question Added for COVID-19 Death Eligibility | New question on added to the Special Eligibilities page: “Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?” | NONew corresponding data field added to the CCPG database: <elig_exonerated_crime> | ||||||||||||||
New Question Added for Exonerated for Crime | /Pardon Eligibility | New question on added to the Special Eligibilities page: “Have you been exonerated of a crime by writ of habeas corpus or pardon?” | NO | New corresponding data field added to the CCPG database: <elig_covid_death> | ||||||||||||
Changes related to the new student Account System account system (OpenCCC 2.0) | The following . | A series of UI/UX changes were made across all CCCApply applications, including the CCPG:
| NO | |||||||||||||
Documentation | Product and user documentation has been updated to reflect the changes implemented with the 2022-2023 CCPG application. | NO |
CCPG Annual Database Update
Consistent with each annual update, the backend database for the 2022-2023 CC Promise Grant online application was updated to align with the applicable dates, new data fields, and any other specific requirements provided by the CCC Chancellor’s Office (referenced below).
2022-2023 California College Promise Grant paper application
2022-2023 Type B Income Table
Data Field Changes
A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.
, in January 2022 (SSS Release v.1.0). | NO | |||
Documentation Updates | Product and user documentation updates reflect the changes impacted by the 2022-2023 CCPG application release. | NO |
CCPG Annual Database Updates
Each year the CC Promise Grant online application requires backend database updates and any other required changes specified by the CCC Chancellor’s Office before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year. Changes align to the source documents, attached in the Reference Documentation below.
2022-2023 California College Promise Grant paper application
2022-2023 Type B Income Table
Data Field Changes
A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.
Application / Service | Change | Data Element | SuperGlue | Download Client | Administrator Rules |
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2022-2023 California College Promise Grant Application | New field | <elig_covid_death> |
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2022-2023 California College Promise Grant Application | New field | <elig_exonerated_crime> |
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Important: All data field changes - including deprecated fields - across all SSS applications are backwards compatible with your existing data downloads and SuperGlue for Apply (CCPG) implementations. |
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Data Documentation: All data element details and specifications are documented in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary. |
OpenCCC Account Data Fields
See the Changes to Data Fields & Data Deliverysection for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.
Deprecated Data Fields (NO LONGER USED)
As part of When the new OpenCCC Account system designwas released in January 2022, a series number of questions /data fields were deprecated with the Student Success Suite v.1.0 in January 2022. The data were removed from the OpenCCC Account system. The data fields listed below are no longer collected and will in the new Account, and data is no longer be passed to colleges in new with CC Promise Grant submitted applications. Although deprecated fields will remain stored in the CCCApply databases, legacy data cannot be edited/updated by users through the new Edit Account interface.
Main Phone Extension
Main Phone Authorized Text Message
No First Name (flag)
No Middle NamePIN Number
Preferred Middle Name
Preferred Last Name
Second Phone Number
Second Phone Number Extension
Second Phone Authorized Text Message
Second Phone International
Security Questions 1 - 3
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Note regarding deprecated fields: Following the Student Success Suite v.1.0 release in January 2022, a number of data fields are Although some information is no longer collected in the new Account (OpenCCC 2.0) system. Although deprecated system, legacy fields remain stored in the CCCApply and CCPG databases, legacy data cannot be updated by users through the new Edit Account interface. |
Logic Changes
Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.
The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.
Exonerated of Crime/Pardon Eligibility
IF eligExoneratedCrime = “yes” (or)then elig_method_a = "Yes";
else elig_method_a = "No"
COVID-19 Death Eligibility
IF eligCovidDeath = “yes” (or)
then elig_method_a = "Yes";else elig_method_a = "No"
If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status
For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.
Data Delivery Updates
Delivery Method | Update | Implementation Notes | ||
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Download Client / Downloads | New fields have been added to the DLC for Pilot and Production environments. | Colleges using the DLC must update for CC Promise Grant data must add the new fields to their Format Definition XML to include the new fields and run the version . Reminder: The DLC is backwards compatible. | ||
New DLC Jar file (v.6.9.1) available here. | Run the DLC v.6.9.1 Jar file to get the new datafields. This must be repeated for each environment . | |||
SuperGlue for Apply (CCPG) | New fields are delivered via SuperGlue for Apply (CCPG) to college staging tables and directly to SIS. Colleges using the SuperGlue College Adapter SuperGlue for Apply v.4.2.6 See the SuperGlue for Apply (CCPG) Data Mappings for Banner, Colleague, or PeopleSoft will need the updated Adapter schemas for each SIS. | CCCApply Report Center | and PS. | Colleges using SuperGlue for Apply (CCPG) will need to update their current version of the College Adapter. |
CCCApply Report Center | New fields will be added to the CCCApply Report Center in June 2022. | No action is required by authorized college users. | ||
CCC Data Warehouse Report Server | New fields have been added to the Data Warehouse Report Server. | No action is required by authorized users. |
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Get Started on Your With SuperGlue for ApplyImplementation(CCPG) |
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IMPORTANT: Download Client Begins End-of-Life Cycle |
As of June 30, 2023, the CCCApply Download Client data delivery service will |
no longer be |
supported |
by the CCCTC |
. Preparations to move the service into maintenance mode will begin following the 2022-2023 CC Promise Grant release. Only state, federal, and COMIS-mandated fields will be added to the |
Download Client database. All other non-mandatory fields will be available via SuperGlue for Apply (CCPG) only. If you have not started your |
implementation of SuperGlue for Apply |
, please contact your College Relationship Manager at CCCTC Enabling Services & Support to get started today. |
Bug Fixes
New Question Added
Page Location
Data Field
Onscreen Label / Prompt Text
Validations / Logic
Exonerated for Crime/Pardon Eligibility
Special Eligibilities
<eligExoneratedCrime>
Have you been exonerated of a crime by writ of habeas corpus or pardon?
Optional response.
If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes.
COVID-19 Death Eligibility
Special Eligibilities
<eligCovidDeath>
Problem Description | Resolution | Notes |
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Social Security Number data stopped being delivered in the CCPG submitted applications downloads after SSS v.1.0 (Jan 2022). | A fix was made that will pass resume passing the user’s applicant’s social security number data to the college with the CCPG submitted application data downloads IF the value exists in the user’s legacy OpenCCC account or values exists from a current submitted CCCApply Standard Application . All original or the legacy OpenCCC account. If the SSN/TIN data fields from the legacy OpenCCC Account system will continue to be delivered across all data delivery systems for the CC Promise Grant online application. The fields that will be delivered are: responses do not exist, a null value will be passed. The fields that will be delivered are:
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Changes to the User Interface
Two New Questions Added to the Special Eligibilities Page
Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.
| For colleges using the Download Client for CCPG downloads, they should already have the SSN/TIN data fields configured in their Format Definition XML file. |
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Reminder: Colleges using the Download Client for data downloads will need to run the new DLC Jar file v.6.9.1 for this release. |
Changes to the User Interface
Two New Questions Added to the Special Eligibilities Page
Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.
New Question | Page Location | Onscreen Label / Prompt Text | Validations / Logic | Database Field |
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Exonerated for Crime/Pardon Eligibility | Special Eligibilities | Have you been exonerated of a crime by writ of habeas corpus or pardon? | Optional response. If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes. |
For more information, contact College Staff Support or visit the CCCTechnology.info online support community.
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24/7 Support for Students - The CCC Helpdesk provides account recovery help for students by phone at (877) 247-4836, or via the CCCHelp.info online support community. |
Changes Related to the New Student Account System
The most significant changes<elig_exonerated_crime> | ||||
COVID-19 Death Eligibility | Special Eligibilities | Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California? | Optional response. If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes. | <elig_covid_death> |
Changes Related to the New Student Account System
Several significant interface changes were made to the CCCApply applications, including the CC Promise Grant online application, are due to with the release of the new student Account system in January 2022 (Release: SSS v.1.0) which included . These changes include the removal of the Edit OpenCCC Account service that had been integrated was available within each CCCApply application. With this change, and the ability for users to view and edit their account data on the revisions to the Account Information/Mailing page has moved to their My Applications page, which appears immediately following Sign In to the CC Promise Grant application. More: Read more about the new student Account system pages. These changes are documented in detail in the Student Success Suite Joint Release v.1.0 Release NotesJump to SSS v.1.0 release notes links: Info
Info
What is the New Account System?
In January 2022, the Student Success Suite Joint Release v.1.0 included the launch of the all-new Account system (OpenCCC 2.0). Much more than a mere upgrade, the new Account system included a top-to-bottom redesign of the OpenCCC student account system and federated identity initiative, integrated across all CCC systemwide technology applications. This new, streamlined Account system has fewer questions, more security, smarter account recovery options, and better data validation than the legacy OpenCCC system. release notes.The following changes were made across all CCCApply applications, including the CCPG:
The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.
The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.
The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.
The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG
For more details, jump to these sections:
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More: Read more about the new student Account system in the Student Success Suite Joint Release 1.0 Release Notes |
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See New Account Features & Benefits to Users for more information. |
Implementation & Support
To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.
Enabling Services
Adoption & Implementation Services | Email: crms@ccctechcenter.org |
College Support Services |
Support for Colleges
College Staff Support | |
Online Support Community |
Support for Students
CCC Helpdesk | Toll Free: (877) 247-4836 |
Online Support Community | URL: www.ccchelp.info |
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24/7 Support for Students - The CCC Helpdesk provides account recovery help for students by phone at (877) 247-4836, by email, or via the CCCHelp.info online support community. |
Documentation
The tables below provide current product and user documentation for the 2022-2023 CC Promise Grant Online application release.
Data Dictionaries & User Guides
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All Data Dictionaries and User Guides for this release are posted in the CCCApply Public Documentation space. |
Description | Doc Version / FILE | Format | Release | Date Published |
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2022-2023 CC Promise Grant Online Application Specification & Data Dictionary | v.2022-2023 | Release 6.9.0 | TBD | |
V | v.2022 | ONLINE | Release 6SGv.4.92.012-15-20216 | May 2022 |
v.2022 | ONLINE | Jasper V 6.0.1 | Fall 2021 | |
V.2022 | v.6.9.1 | ONLINE | Release 6.9.01 | Fall 2021May 2022 |
v.6.9.1 | jar | Release 6.9.1 | May 2022 |
Reference Documentation
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release.
Description | File or Link | ||||
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2022-2023 CC Promise Grant Paper Application (English) |
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2022-2023 CC Promise Grant Paper Application (Spanish) |
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2022-2023 Type B Income Table |
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Bill Text - AB 703 - Public postsecondary education: fee waiver for exonerated persons. | https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB703 |
How To Articles & FAQs
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NEW How To Articles and FAQs are posted to the CCC Support Services space and other Student Success Suite college-facing sites. |
TitleApplication / Service | Description | Intended Audience |
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CCPG | College Staff |
College Documentation Sites
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