Release Overview

As part of the systemwide Student Success Initiative, this release is coordinated across all Student Success Suite products and services and is intended to provide continuity and cohesion to the student onboarding experience overall.

The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. In addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.

Changes At-A-Glance

CCPG Annual Database Update

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CCPG Annual Database Updates

Each year the CC Promise Grant online application requires backend database updates and any other required changes specified by the CCC Chancellor’s Office before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year. Changes align to the source documents, attached in the Reference Documentation below.

• 2022-2023 California College Promise Grant paper application

• 2022-2023 Type B Income Table

Data Field Changes

A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.

Data Field Changes

A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.

Application / Service

Data Element

Change

SuperGlue

Download Client

Administrator Rules

CC Promise Grant Application

<eligCovidDeath>

New field

CC Promise Grant Application

<eligExoneratedCrime>

New field

OpenCCC Account Data Fields

Deprecated Data Fields (NO LONGER USED)

As part of the new OpenCCC Account system design, a series of questions/data fields were deprecated with the Student Success Suite v.1.0 in January 2022. The data fields listed below are no longer collected and will no longer be passed to colleges in new CC Promise Grant submitted applications. Although deprecated fields will remain stored in the CCCApply databases, legacy data cannot be edited/updated by users through the new Edit Account interface.

• Main Phone Extension

• Main Phone Authorized Text Message

• No First Name (flag)

• No Middle Name

• PIN Number

• Preferred Middle Name

• Preferred Last Name

• Second Phone Number

• Second Phone Number Extension

• Second Phone Authorized Text Message

• Second Phone International

• Security Questions 1 - 3

Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

1. Exonerated of Crime/Pardon Eligibility
   IF eligExoneratedCrime = “yes” (or)

   then elig_method_a = "Yes";

   else elig_method_a = "No"
   

2. COVID-19 Death Eligibility
   IF eligCovidDeath = “yes” (or)
   then elig_method_a = "Yes";

   else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

Data Delivery Updates

Delivery Method

Update

Implementation Notes

Download Client / Downloads

New fields have been added to the DLC for Pilot and Production environments.

Colleges using the DLC must update their Format Definition XML to include the new fields and run the version Jar file to get the new data. This must be repeated for each environment.

SuperGlue for Apply (CCPG)

New fields are delivered via SuperGlue for Apply (CCPG) to college staging tables and directly to SIS.

Colleges using the SuperGlue College Adapter for Banner, Colleague, or PeopleSoft will need the updated Adapter schemas for each SIS.

CCCApply Report Center

New fields will be added to the CCCApply Report Center in June 2022.

No action is required by authorized college users.

CCC Data Warehouse Report Server

New fields have been added to the Data Warehouse Report Server.

No action is required by authorized users.

Bug Fixes

Problem Description

Resolution

Notes

Social Security Number data stopped being delivered in the CCPG submitted applications downloads after SSS v.1.0 (Jan 2022).

A fix was made that will pass the user’s social security number data to the college with the CCPG submitted application IF the value exists in the user’s legacy OpenCCC account or from a current submitted CCCApply Standard Application.

All original SSN/TIN data fields from the legacy OpenCCC Account system will continue to be delivered across all data delivery systems for the CC Promise Grant online application.

The fields that will be delivered are:

• ssn

• ssn_no

• ssn_exception

• ssn_type

Changes to the User Interface

OpenCCC Account Data Fields

See the Changes to Data Fields & Data Deliverysection for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.

Deprecated Data Fields (NO LONGER USED)

When the new OpenCCC Account system was released in January 2022, a number of questions were removed from the OpenCCC Account system. The data fields listed below are no longer collected in the new Account, and data is no longer passed to colleges with CC Promise Grant submitted applications.

• Main Phone Extension

• Main Phone Authorized Text Message

• No First Name (flag)

• No Middle Name

• Preferred Middle Name

• Preferred Last Name

• Second Phone Number

• Second Phone Number Extension

• Second Phone Authorized Text Message

• Second Phone International

• Security Questions 1 - 3

Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

1. Exonerated of Crime/Pardon Eligibility
   IF eligExoneratedCrime = “yes” (or)

   then elig_method_a = "Yes";

   else elig_method_a = "No"
   

2. COVID-19 Death Eligibility
   IF eligCovidDeath = “yes” (or)
   then elig_method_a = "Yes";

   else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

Data Delivery Updates

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Bug Fixes

Changes to the User Interface

Two New Questions Added to the Special Eligibilities Page

Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.

Changes Due to New Account System