New Data Fields

Several new data fields have been added to the OpenCCC 2.0 Account system. In the launch of the new system:

• New fields will be delivered via Glue for Apply in the first release, and

• All new fields will be added to the CCCApply Report Center in subsequent release(s), but

• None of the new fields will be added to the CCCApply Download Client.

New Data Fields

Application

User Required

Brief Description

Glue for Apply

Download Client

Admin Rules

Preferred Method Of Contact

OpenCCC

Required

Used to indicate the user’s preference between their email address or mobile phone number to verify their identity during account creation.

Only one value is stored as <preferred_contact>, but both methods can be verified.

Deprecated Data Fields (NO LONGER IN USE)

As part of the production deployment of the Student Success Suite v.1.0 in January 2022, the following data fields below are no longer collected in the OpenCCC Student Account system and will no longer be passed to colleges with new CC Promise Grant submitted applications data. Although deprecated fields will remain stored in the CCCApply databases, legacy data cannot be updated by users through the new Edit Account interface.

• Main Phone Extension

• Main Phone Authorized Text Message

• No First Name (flag)

• No Middle Name

• PIN Number

• Preferred Middle Name

• Preferred Last Name

• Second Phone Number

• Second Phone Number Extension

• Second Phone Authorized Text Message

• Second Phone International

• Security Questions 1 - 3

Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

1. Exonerated of Crime/Pardon Eligibility
   IF eligExoneratedCrime = “yes” (or)

   then elig_method_a = "Yes";

   else elig_method_a = "No"
   

2. COVID-19 Death Eligibility
   IF eligCovidDeath = “yes” (or)
   then elig_method_a = "Yes";

   else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

Data Delivery Updates

Delivery Mode

Description of Updates

Notes

Download File / Download Client

SuperGlue for Apply (CCPG)

CCCApply Report Center

CCC Data Warehouse Report Server

Data Delivery With Download Client File

Two new data fields were added to the database and Download Client for 2022-2023 CCPG:

• <elig_exonerated_crime>  (See new question "Eligible for Exonerated Persons" above.)

• <elig_covid_death>  (See new new question "Eligibility for COVID-19 Death" above.)

Download Client Jar File v.6.9.0

Data Delivery With SuperGlue for CCPG

As of July 1, 2022, all new CC Promise Grant application and OpenCCC Account data will be delivered to colleges through the SuperGlue for Apply service only. The CCCApply Download Client will remain operational for existing/legacy data fields, but will not include any new data.

Between now and June 30, 2022, only new state legislative or MIS mandated fields - including the 2022-2023 CC Promise Grant application - will be added to the Download Client. All other non-mandated fields will be available through SuperGlue for Apply only.

Bug Fixes

Problem Description

Resolution

Notes

Social Security Number data stopped being delivered through the CCPG submitted applications with SSS v.1.0 (Jan 2022)

The applicant’s Social Security Number fields are no longer being delivered in the CCPG application output data.

A fix was made that will pass the user’s social security number data to the college with the CCPG submitted application IF the value exists in the user’s legacy OpenCCC account or from a current submitted CCCApply Standard Application.

Changes to the User Interface

New Questions Added to the Special Eligibilities Page

Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.

New Question Added

Page Location

Data Field

Onscreen Label / Prompt Text

Validations / Logic

Exonerated for Crime/Pardon Eligibility

Special Eligibilities

<eligExoneratedCrime>

Have you been exonerated of a crime by writ of habeas corpus or pardon?

If this value is Yes, the temporary BOG Eligibility A flag is set to Yes.

COVID-19 Death Eligibility

Special Eligibilities

<eligCovidDeath>

Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?

If this value is Yes, the temporary BOG Eligibility A flag is set to Yes.

Changes to OpenCCC Account / Edit Account

The highlight of the Student Success Suite Joint Release Spring 2021 is the launch of the all new OpenCCC - the integrated student account system and federated identity initiative for all CCC systemwide technology applications. More than a mere upgrade, the new OpenCCC Account has been redesigned from top to bottom and integrated across all CCCTC systemwide technology applications. The new streamlined account creation and sign-in flow has fewer questions, more security, smarter account recovery options, and better data validation services than the legacy OpenCCC account system.

• Account Data Field Changes

Other Important Interface Changes from New OpenCCC Account System

The most significant changes implemented to the CCCApply applications, including the CC Promise Grant online application, are related to the redesign of the Edit Account service removed from the CCCApply applications with the release of the Student Success Suite V.1.0 release in January 2022. These changes include the display, review, and edit Account functionality that ensures the user’s account information is up-to-date and accurate as it is passed to the college through the CCCApply submitted applications.

These changes include moving the ability for users to view and edit their account information from inside the CCCApply applications to the My Applications page, the redesign and renaming of the Account Information page, and adding several account fields - which were removed from the OpenCCC Account Creation process - into CCCApply.

Links to SSS V.1.0 Release Notes:

• Changes to the Edit Account process in CCCApply

• Changes to the Account Information page

• Changes to the My CC Promise Grant Applications page

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Logic Changes

Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

1. Exonerated of Crime/Pardon Eligibility
   IF eligExoneratedCrime = “yes” (or)

   then elig_method_a = "Yes";

   else elig_method_a = "No"
   

2. COVID-19 Death Eligibility
   IF eligCovidDeath = “yes” (or)
   then elig_method_a = "Yes";

   else elig_method_a = "No"

If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

Data Delivery Updates

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Bug Fixes

Changes to the User Interface

Two New Questions Added to the Special Eligibilities Page

Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.

Changes Related to the New Student Account System

Several significant interface changes were made to the CCCApply applications, including the CC Promise Grant online application, with the release of the new student Account system in January 2022 (Release: SSS v.1.0). These changes include the removal of the Edit OpenCCC Account service that was available within each CCCApply application, and the revisions to the Account Information/Mailing pages. These changes are documented in detail in the Student Success Suite Release v.1.0 release notes.

The following changes were made across all CCCApply applications, including the CCPG:

• The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.

• The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.

• The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.

• The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG

For more details, jump to these sections:

• Changes to the Edit Account process

• Changes to Account Data Fields

• Changes to the Account Information/Mailing page

• Changes to the My CC Promise Grant Applications page

Implementation & Support 

To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.  

Enabling Services

Support for Colleges

Support for Students

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Documentation

The tables below provide current product and user documentation for the 2022-2023 CC Promise Grant Online application release.

• Data Dictionaries & User Guides

• Reference Documentation

• How To Articles & FAQs

• College Documentation Sites

Data Dictionaries & User Guides

Reference Documentation 

Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release. 

How To Articles & FAQs

College Documentation Sites

• Student Success Suite Home

• CCCApply Public Documentation

• CCC MyPath Public Documentation

• CCC Support Services

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