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Contents

Table of Contents
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Schedule

Description

Date & Time

Status

Product Release Version(s)

January 28, 2022

Status
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titlelive

Pilot Release

December 2021

Status
colourGreen
titlelive

Release Type

Major Release / Upgrade

Tip

Watch this page for regular updates and more information as it is made available on the upcoming release.

Release Overview

The 2022-2023 California College Promise Grant Online Application was released to production on January 28, 2022. In addition to the required database updates and new income table for 2022-23, two new questions/data fields were added to the application and the Method A logic was updated to calculate in these two new special eligibilities.

Tip

Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today.

Changes At-A-Glance

* Download Client to download these new fields.New Question Added for Exonerated for Crime/Pardon

Product / Service

Description

Is College Action Required?

CCPG Database Updates

All required 2022-2023 CC Promise Grant Online Application database updates were implemented and deployed to Pilot and Production.

No

Data Field Changes

New data fields were added to the CCPG submitted application database. All data element details are documented in the CCPG DED.

Optional

COVID-19 Death Eligibility

<elig_covid_death>

Exonerated for Crime or Pardon Eligibility

<elig_exonerated_crime>

Logic Changes

Applicant responses to the new special eligibility questions were added to the Method A Eligibility logic.

No

Data Delivery Updates

New CCPG fields and SSN fields (see bug fix resolution below) are available for download and deliverable to staging tables via SuperGlue.

Yes

SuperGlue for Apply (CCPG)

Both new

New CCPG data fields

can

are now

be

delivered to staging tables

.

using SuperGlue College Adapter v.4.2.6

is required for 2022-2023 CC Promise Grant fields using SuperGlue for Apply (CCPG).

Yes

Download Client

New CCPG fields have been added to data fields can be accessed using the Download Client.

Yes

; Download Client jar file (v.6.9.1) must be run in your Pilot and Production

Yes

Note

Download Client Jar file must be run (updated) for Pilot and Production environments. See the Download Client section below to link to the new DLC jar file for this release.

CCCApply CCCApply Report Center

Both new New CCPG data fields will be added to the CCCApply Report Center in June 2022.

No

CCC Data Warehouse Report Server

Both new New CCPG data fields have been added to the CCC Data Warehouse Report Server.

No

Bug Fixes

Deliver Social Security Number Data Fields with CCPG Submitted Application Data

A fix was made that will resume delivery of the SSN/TIN data fields with CCPG submitted application data downloads. No change is required by the college to their DLC Format Definition XML. See Bug Fixes section below for the list of fields.

No

Changes to the CCPG User Interface

NO

New Question Added for COVID-19 Death Eligibility

New question on added to the Special Eligibilities page: “Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?”

NO

New corresponding data field added to the CCPG database: <elig_exonerated_crime>

Question Added for Exonerated for Crime Eligibility

New question on added to the Special Eligibilities page: “Have you been exonerated of a crime by writ of habeas corpus or pardon?”

NONew corresponding data field added to the CCPG database: <elig_covid_death>

Changes related to the new student account system (OpenCCC 2.0) implementation in January 2022.

The following A series of UI/UX changes were made across all CCCApply applications, including the CCPG:

  • The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.

  • The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.

  • The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.

    • The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG

    , in January 2022 (SSS Release v.1.0).
    See Changes to the User Interfacebelow for details.

    NO

    Documentation Updates

    Product and user documentation has been updated to updates reflect the changes implemented with impacted by the 2022-2023 CCPG application release.

    NO

    CCPG Annual Database Updates

    Each year the CC Promise Grant online application undergoes backend database updates and any other changes specified by the CCC Chancellor’s Office (referenced below) before being deployed to users. These changes include incremental year/date updates, a new year_code, and an update to the method B income table and tax year.

    • 2022-2023 California College Promise Grant paper application

    • 2022-2023 Type B Income Table

    Data Field Changes

    A number of data field changes will affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.

    Application / Service

    Data Element

    Change

    SuperGlue

    Download Client

    Administrator Rules

    CC Promise Grant Application

    <elig_covid_death>

    New field

    (plus)

    (plus)

    (minus)

    CC Promise Grant Application

    <elig_exonerated_crime>

    New field

    (plus)

    (plus)

    (minus)

    Info

    Important: All data field changes - including deprecated fields - across all SSS applications are backwards compatible with your existing data downloads and SuperGlue for Apply implementations.

    Tip

    Data Documentation: All data element details and specifications are documented in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

    OpenCCC Account Data Fields

    See the Changes to Data Fields & Data Deliverysection for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.

    Deprecated Data Fields (NO LONGER USED)

    When the new OpenCCC Account system design was released in January 2022, a number of questions/data fields were removed or deprecated from the legacy system. The data fields listed below are no longer collected and no longer passed to colleges with the students CC Promise Grant submitted application data.

    • Main Phone Extension

    • Main Phone Authorized Text Message

    • No First Name (flag)

    • No Middle Name

    • PIN Number

    • Preferred Middle Name

    • Preferred Last Name

    • Second Phone Number

    • Second Phone Number Extension

    • Second Phone Authorized Text Message

    • Second Phone International

    • Security Questions 1 - 3

    Note

    Note regarding deprecated fields: Following the Student Success Suite v.1.0 release in January 2022, a number of data fields are no longer collected in the new Account (OpenCCC 2.0) system. Although deprecated fields remain stored in the CCCApply and CCPG databases, legacy data cannot be updated by users through the new Edit Account interface.

    Logic Changes

    Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.

    The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.

    1. Exonerated of Crime/Pardon Eligibility
      IF eligExoneratedCrime = “yes” (or)

      then elig_method_a = "Yes";

      else elig_method_a = "No"

    2. COVID-19 Death Eligibility
      IF eligCovidDeath = “yes” (or)
      then elig_method_a = "Yes";

      else elig_method_a = "No"

    If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status

    For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.

    Data Delivery Updates

    Delivery Method

    Update

    Implementation Notes

    Download Client / Downloads

    New fields have been added to the DLC for Pilot and Production environments.
    Get the Download Client User Guidefor more information.

    Colleges using the DLC for CC Promise Grant data must add the new fields to their Format Definition XML. Reminder: The DLC is backwards compatible.

    New DLC Jar file (v.6.9.1) available here.

    Run the v.6.9.1 Jar file to get the new fields. This must be repeated for each environment

    SuperGlue for Apply (CCPG)

    New fields are delivered via SuperGlue for Apply (CCPG) to college staging tables and directly to SIS.

    See the SuperGlue for Apply (CCPG) Data Mappings for Banner, Colleague, and PS.

    Colleges using SuperGlue for Apply (CCPG) will need to update their current version of the College Adapter.
    Please contact your Implementation (ICE) Engineer at Enabling Services for assistance.

    SuperGlue for Apply v.4.2.6

    CCCApply Report Center

    New fields will be added to the CCCApply Report Center in June 2022.

    No action is required by authorized college users.

    CCC Data Warehouse Report Server

    New fields have been added to the Data Warehouse Report Server.

    No action is required by authorized users.

    Tip

    Get Started on Your SuperGlue for ApplyImplementation
    Why wouldn’t you want real-time delivery of your CCCApply data directly to your college ERP/SIS? Contact your College Relationship Manager (CRM) at CCCTC Enabling Services & Support office to schedule a demo and get started with SuperGlue for Apply today.

    Note

    Download Client Begins End-of-Life Cycle

    Did you know that the CCCApply Download Client will soon no longer be a supported data delivery service by the CCCTC as of June 30, 2023? End-of-life activities have already begun, including preparations to move the existing Download Client into maintenance mode and only adding state, federal, and COMIS-mandated fields to the service following this CCPG release. All other non-mandatory fields will be available via SuperGlue for Apply (CCPG) only. If you have not started your move to the SuperGlue for Apply service, please contact your College Relationship Manager at CCCTC Enabling Services & Support to get started.

    Bug Fixes

    Problem Description

    Resolution

    Notes

    Social Security Number data stopped being delivered in the CCPG submitted applications downloads after SSS v.1.0 (Jan 2022).

    A fix was made that will resume passing the applicant’s social security number data to the college with the CCPG submitted application data downloads IF values exists from a current submitted CCCApply Standard Application or the legacy OpenCCC account. If the SSN/TIN responses do not exist, a null value will be passed.

    The fields that will be delivered are:

    • ssn

    • ssn_no

    • ssn_exception

    • ssn_type

    • ssn_last4

    For colleges using the Download Client for CCPG downloads, they should already have the SSN/TIN data fields configured in their Format Definition XML file.

    Note

    Reminder: Colleges using the Download Client for data downloads will need to run the new DLC Jar file v.6.9.1 for this release.

    Changes to the User Interface

    Two New Questions Added to the Special Eligibilities Page

    Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.

    New Question

    Page Location

    Database Field

    Onscreen Label / Prompt Text

    Validations / Logic

    Exonerated for Crime/Pardon Eligibility

    Special Eligibilities

    <elig_exonerated_crime>

    Have you been exonerated of a crime by writ of habeas corpus or pardon?

    Optional response.

    If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes.

    COVID-19 Death Eligibility

    Special Eligibilities

    <elig_covid_death>

    Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?

    Optional response.

    If this response/value is Yes, the temporary BOG Eligibility A flag is set to Yes.

    Changes Related to the New Student Account System

    Several significant interface changes were made to the CCCApply applications, including the CC Promise Grant online application, with the release of the new student Account system in January 2022 (Release: SSS v.1.0). These changes include the removal of the Edit OpenCCC Account service that was available within each CCCApply application, and the revisions to the Account Information/Mailing pages. These changes are documented in detail in the Student Success Suite Release v.1.0 release notes.

    The following changes were made across all CCCApply applications, including the CCPG:

    • The Edit Account service was removed from inside the CCCApply applications, including the CCPG. All edits to the user’s Account must be made directly in the Edit Account system.

    • The “Account Information/Mailing” page was renamed Profile page in all CCCApply applications, including the CCPG.

    • The display of the user’s current Account information (OpenCCC) was moved from inside the application to the My Applications pages.

    • The Previous/Other Name fields were removed from the Account system and added to the new Profile page in all CCCApply applications, including the CCPG

    For more details, jump to these sections:

    Info

    More: Read more about the new student Account system in the Student Success Suite Joint Release 1.0 Release Notes

    Tip

    See New Account Features & Benefits to Users for more information.

    Implementation & Support 

    To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.  

    Enabling Services

    Adoption & Implementation Services

    Email: crms@ccctechcenter.org

    College Support Services

    Email: staffsupportccctc@openccc.zendesk.com

    Support for Colleges

    College Staff Support

    Email: staffsupportccctc@openccc.zendesk.com

    Online Support Community

    URL: www.ccctechnology.info

    Support for Students

    CCC Helpdesk

    Toll Free: (877) 247-4836
    Email:  support@openccc.net

    Online Support Community

    URL: www.ccchelp.info

    Tip

    24/7 Support for Students - The CCC Helpdesk provides account recovery help for students by phone at (877) 247-4836, by email, or via the CCCHelp.info online support community.

    Documentation

    The tables below provide product and user documentation for the 2022-2023 CC Promise Grant Online application release.

    Data Dictionaries & User Guides

    Info

    All Data Dictionaries and User Guides for this release are posted in the CCCApply Public Documentation space.

    Description

    Doc Version / FILE

    Format

    Release

    Date Published

    2022-2023 CC Promise Grant Online Application Specification & Data Dictionary

    v.2022-2023

    PDF

    Release 6.9.0

    TBD

    SuperGlue for Apply Data Table Mappings

    v.2022

    ONLINE

    Release SGv.4.2.6

    May 2022

    CCCApply Report Center User Guide

    v.2022

    ONLINE

    Jasper V 6.0.1

    Fall 2021

    CCCApply Download Client User Guides

    v.6.9.1

    ONLINE

    Release 6.9.1

    May 2022

    CCCApply Download Client Jar File V.6.9.1

    v.6.9.1

    jar

    Release 6.9.1

    May 2022

    Reference Documentation 

    Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release. 

    Description

    File or Link

    2022-2023 CC Promise Grant Paper Application (English)

    View file
    name2022-23-promise-grant-application-english-a11y (1).pdf

    2022-2023 CC Promise Grant Paper Application (Spanish)

    View file
    name2022-23-promise-grant-application-spanish-a11y.pdf

    2022-2023 Type B Income Table

    View file
    name2022-23-ccpg-income-maximums-a11y (2).pdf

    Bill Text - AB 703 - Public postsecondary education: fee waiver for exonerated persons.

    https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB703


    How To Articles & FAQs

    Info

    NEW How To Articles and FAQs are posted to the CCC Support Services space and other Student Success Suite college-facing sites.

    Application / Service

    Description

    Intended Audience

    CCPG

    FAQ: 2022-2023 CC Promise Grant Online Application

    College Staff

    College Documentation Sites

    Back to Top

    Last Revision 05-04-2022