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title | Meeting Information |
In-Person Meeting Information
Date Wednesday, January 31, 2018
Time 10:00AM - 3:30PM
Location Contra Costa College - Fireside Hall (Parking pass will be provided) -
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ZOOM INFORMATION
Zoom URL https://cccconfer.zoom.us/j/593404438
Meeting ID 593 404 438
Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)
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This meeting requires online and/or telephone access for up to 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
borderColor | #93BB6F |
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bgColor | #F8F8F8 |
borderWidth | 1 |
titleBGColor | #D3E3C4 |
borderStyle | solid |
title | Meeting Information |
In-Person Meeting Information
Date Wednesday, January 31, 2018
Time 10:00AM - 3:30PM
Location Contra Costa College - Fireside Hall (Parking pass will be provided) -
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Zoom Information
Zoom URL https://cccconfer.zoom.us/j/593404438 Meeting ID 593 404 438 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) |
NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). |
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This meeting requires online and/or telephone access for up to 6 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda
TIME | DESCRIPTION | SPEAKER |
10:00 AM | Roll Call | Murguia / Pena |
Review minutes from last Steering meeting: November 8, 2017 | Murguia / Leahy | |
2018 Meeting Calendar | ||
Current Committee Status | ||
Chancellor's Office Update | Quaioit | |
Tech Center & Statewide Initiatives Update | Calhoon | |
More Discussion on Data & Security Issues | Calhoon / Donohue | |
12:30 PM | Lunch Break - 30 Mins | |
1:00 PM | 2018-2019 Roadmap & Deliverables | Donohue |
Pena / Donohue | ||
2:00 PM | 2018 Sub-Committees | Donohue |
2:30 PM | New Change Requests | Donohue |
3:30 PM | Close Meeting | Murgia |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
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2018 Steering Committee Member Roster
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2018 Steering Appreciation Dinner |
The Steering Committee came together on Tuesday, January |
30 for a special dinner in |
appreciation of the CCCApply Steering Committee, celebrating past and present members |
- but especially several outgoing members who have recently left the committee after many years of service, including: Bill Mulrooney Special thanks to Mojdeh Mehdizadeh for hosting the dinner at her family restaurant, Mangia Mangia in Albany, CA. |
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Location: Mangia Mangia Restaurant "A warm, family-run hangout for Italian entrees, salads & desserts as well as an extensive wine list." Address: 755 San Pablo Ave, Albany, CA 94706 |
It was a wonderful evening, with great food, great friends, and lots of laughs. Thank you all! |
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The chart below details the status of the committee after the since outgoing members leave left in fall 2017.
GOAL: Recruit members as needed per each college.
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Chancellor's Office News & Update
Turn over to Michael Q.
Tech Center News & Update
Turn over to Tim Calhoon
Anchor data-security data-security
Deeper Look: data-security | |
data-security |
Update on Data Security Issues
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Quick Update to Steering on Status of Data Security Issues 3. Fraudulent Applications & /wiki/spaces/OPENAPPLY/pages/194412693 Update
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
Also Data Dictionary is too transparent. DON"T PUBLISH THIS ONLINE -MAKE THIS AVALABLE ONTHE 5. CCCCO + CDE (CalPADS) CDE K12 data = to get HS transcript data for multiple measures |
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
- MyPath Integration (Guided Pathways)
(Also see Tech Projects - Ongoing table below)
Applications / Projects
Q3 Jan 1 - Mar 30
Q4 Apr 1 - June 30
Q1 July 1 - Sep 30
OpenCCC Account
Development
- Requirements for converting pages (UI and style guide) to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
Release: 2018 Annual Update - (TBD*)
Pilot Release - May 15
Prod Release - June 15
*Release timeline based on Admin launch
Requirements:
Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.
CCCApply Applications
- Apply Standard
- Apply International
- CC Promise Grant
Development
- Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
Release: 2018 Annual Update
Development
- Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
- International app enhancements
Post-Release Activities
- New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development
- Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
CCCApply Administrator
Development (Feature Parity)
- Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure
- Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)
Release: MVP (CCCApply Modules)
Development:
Final migration to CCCAdmin
End of Life planning
(End of Life)
CCC Administrator
Admin Product Launches
- CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO
- Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018
Operations
Steering sub-committee meetings; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning
Release: Admin Product Launch:
CCCApply Modules:
- PILOT = May 7*
- PROD = June 7*
Migration Project - ALL Colleges data & users ETL and testing
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Migration process complete by April 1
Proxy integrations complete by April 1
Documentation Final Drafts published
Enabling Services Transition Plan Final
Release Phases of Communication Plan & Schedule
Admin Product Launches
- Course Exchange 3.0
- TBD
Administrator UX Review
CCC Report Center
Planned EOL - Move to new version of Jasper (TIBCO subscription)
End-of-Life (EOL)
TIBCO Jasper (AWS) Report Center
Planned Upgrade: CCC Report Center - TBD
CCC SSO Proxy
Release: SSO Proxy Upgrade 1.8.0
Enhancements & Bug Fixes
Pilot Release: January 12
Prod Release: January 19
Operations
College/District proxy integrations continue
NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release
Operations
College/District proxy integrations continue
Q3
Q4
Q1 2018/19
Sub-Committee Projects
SPAM Filter Utility
Research & Development
- Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
Release Plan
- SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
Admin UX Review
CCCApply UX Review
Research & Data Security Review
Data Security
Deep Freeze CCCApply Archives
CCCID registered in MIS Data Element Dictionary
MyPath Workflows & Integration
Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
- Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
Admin UX Review
CCC Report Center
Requirements:
Prepare for upgrade to Jasper 6.6.0
Plan, Test, Move, Test
Research & Data Security Review
Admin UX Review
Accessibility Priorities
Pre-Review Activities
- Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
Pre-Release Reviews
- Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
CCCApply UX Review
Admin UX Review
CCCApply Admin Enhancements in CCC Administrator (v2.0)
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
CCCApply UX Review
Promise Grant & IA UX Reviews
Admin UX Review
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Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018. |
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The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees. |
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Committee | Description | OBJECTIVES | Chair / Members
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(Also see Tech Projects - Ongoing table below)
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Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018. |
Info |
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The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees. |
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Goals for January Meeting:
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- 2018 NEW (Unheard) Change Requests
- Approved Changes Deferred - Discussion Pending
Steering District Roster: Approval Poll Table
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2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |