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WIP - This page is no published as of April 26, 2022 |
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Watch this page for regular updates and more information as it is made available on the upcoming release. |
Release Overview
As part of the systemwide Student Success Initiative, this release is coordinated across all Student Success Suite products and services and is intended to provide continuity and cohesion to the student onboarding experience overall.
Major, coordinated release to support a cohesive integration of the new OpenCCC system
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Stay Informed On Release Activities: Register for an account on CCCTechnology.info and set your Profile Notifications to follow the CCCTC System Alerts category posts, today. |
Changes At-A-Glance
Product & Service | Brief Description | Is Any College Action Required? | |||
CCPG Database Updates | 2022-2023 | No | |||
Data Field Changes | New data fields have been added to the CCPG submitted application output. All data element details are documented in the CCPG DED. | ||||
COVID-19 Death Eligibility | <eligCovidDeath> | ||||
Exonerated for Crime or Pardon Eligibility | <eligExoneratedCrime> | ||||
OpenCCC 2.0 Account fields | See list of new fields below. | ||||
Logic Changes | Responses to new questions (see above) have been included in the Method A Eligibility logic. If user answers “Yes” or True to either or both questions, the <elig_method_a> flag is triggered, which is used in the final elig_BOGFW status. | No | |||
Data Delivery Updates | New CCPG fields (see above) and SSN fields are downloadable and deliverable to staging table via SuperGlue. | ||||
SuperGlue for Apply (CCPG) |
| YES | |||
Download Client* | New data fields have been added to CCCApply Download Client. Colleges must update DLC jar file to receive data. | YES | |||
New Jar File: | |||||
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CCCApply Report Center | New data fields will be added to the CCCApply Report Center in June 2022. | NO | |||
CCC Data Warehouse Report Server | New data fields have been added to the CCC Data Warehouse Report Server. | NO | |||
Bug Fixes | |||||
Deliver Social Security Number Data Fields with Submitted Applications | All original SSN/TIN data fields from the legacy OpenCCC Account system will continue to be delivered across all data delivery systems for the CC Promise Grant online application. The fields that will be delivered are:
| NO | |||
Changes to CCPG User Interface | NO | ||||
New Question Added to Special Eligibilities Page: COVID-19 Death Eligibility | New question appears on the Special Eligibilities page: Have you | NO | |||
New corresponding data field added to the CCPG database: <eligExoneratedCrime> | |||||
New Question Added to Special Eligibilities Page: Exonerated for Crime/Pardon Eligibility | New question appears on the Special Eligibilities page: Have you | NO | |||
New corresponding data field added to the CCPG database: <eligCovidDeath> | |||||
Changes Implemented with New Account System | The following changes were made across all CCCApply applications, including the CCPG:
| NO | |||
Documentation | Product and user documentation has been updated to reflect the changes implemented with the 2022-2023 CCPG application. | NO | |||
CCPG Annual Database
UpdatesUpdate
Consistent with each annual update, the backend database for the 2022-2023 CC Promise Grant online application was updated to align with the question changes, applicable dates, new data fields, and any other specific requirements provided by the CCC Chancellor’s Office : (referenced below).
2022-2023 California College Promise Grant paper application
2022-2023 Type B Income Table
Data Field Changes
A number of data field changes affect colleges using the CC Promise Grant online application, including new and deprecated fields from the CCPG data output. These changes are detailed in the table below.
Application / Service | Data Element | Change | SuperGlue | Downloads / DLClient | |
|---|---|---|---|---|---|
CC Promise Grant Application | <eligCovidDeath> | Added to CCPG database | |||
CC Promise Grant Application | <eligExoneratedCrime> | Added to CCPG database | |||
OpenCCC Account System | <acceptedTerms> | Added to CCPG output | |||
Accepted Terms of Use | <acceptedTermsTimestamp> | Added to CCPG output | |||
Preferred Method of Contact | <preferredMethodOfContact> | Added to CCPG output | |||
Phone Type | <phoneType> | Added to CCPG output | |||
Email Verification | Added to CCPG output | ||||
Email Verification Timestamp | |||||
Phone Verification | |||||
Phone Verification Timestamp | |||||
Main Phone Authorized Text Message | Deprecated (No longer used) | Fields will pass blank or null values | |||
Main Phone Extension | Deprecated (No longer used) | Fields will pass blank or null values | |||
No First Name | Deprecated (No longer used) | Fields will pass blank or null values | |||
No Middle Name | Deprecated (No longer used) | Fields will pass blank or null values | |||
Preferred Middle Name | Deprecated (No longer used) | Fields will pass blank or null values | |||
Preferred Last Name | Deprecated (No longer used) | Fields will pass blank or null values | |||
Second Phone Number | Deprecated (No longer used) | Fields will pass blank or null values | |||
Second Phone Number Auth Text Message | Deprecated (No longer used) | Fields will pass blank or null values | |||
Second Phone Extension | Deprecated (No longer used) | Fields will pass blank or null values | |||
Second Phone International | Deprecated (No longer used) | Fields will pass blank or null values |
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Note regarding deprecated fields: Following the Student Success Suite v.1.0 release in January 2022, a number of data fields are no longer collected in the new Account (OpenCCC 2.0) system. Although deprecated fields remain stored in the CCCApply and CCPG databases, legacy data cannot be updated by users through the new Edit Account interface. |
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Data Documentation: All data element details and specifications are documented in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary. |
OpenCCC Account Data Fields
See the Changes to Data Fields & Data Deliverysection for a complete list of all new and deprecated Account data fields, as well as the data fields that were moved from the OpenCCC Account system to the CCCApply applications. Data dictionaries and other user documentation detailing data field specifications are linked in the User Documentation section below.
Logic Changes
Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.
The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.
Exonerated of Crime/Pardon Eligibility
IF eligExoneratedCrime = “yes” (or)then elig_method_a = "Yes";
else elig_method_a = "No"
COVID-19 Death Eligibility
IF eligCovidDeath = “yes” (or)
then elig_method_a = "Yes";else elig_method_a = "No"
If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status
For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.
Data Delivery Updates
Delivery Mode
Description of Updates
Notes
Download File / Download Client
SuperGlue for Apply (CCPG)
CCCApply Report Center
CCC Data Warehouse Report Server
Bug Fixes
Problem Description
Resolution
Notes
Social Security Number data stopped being delivered through the CCPG submitted applications with SSS v.1.0 (Jan 2022)
The applicant’s Social Security Number fields are no longer being delivered in the CCPG application output data.
A fix was made that will pass the user’s social security number data to the college with the CCPG submitted application IF the value exists in the user’s legacy OpenCCC account or from a current submitted CCCApply Standard Application.
Changes to the CCPG User Interface
New Questions Added to the Special Eligibilities Page
Two new questions have been added to the Special Eligibilities page of the 2022-2023 annual application.
New Question Added
Page Location
Data Field
Onscreen Label / Prompt Text
Validations / Logic
Exonerated for Crime/Pardon Eligibility
Special Eligibilities
<eligExoneratedCrime>
Have you been exonerated of a crime by writ of habeas corpus or pardon?
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes.
COVID-19 Death Eligibility
Special Eligibilities
<eligCovidDeath>
Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California?
If this value is Yes, the temporary BOG Eligibility A flag is set to Yes.
Changes to OpenCCC Account / Edit Account
The highlight of the Student Success Suite Joint Release Spring 2021 is the launch of the all new OpenCCC - the integrated student account system and federated identity initiative for all CCC systemwide technology applications. More than a mere upgrade, the new OpenCCC Account has been redesigned from top to bottom and integrated across all CCCTC systemwide technology applications. The new streamlined account creation and sign-in flow has fewer questions, more security, smarter account recovery options, and better data validation services than the legacy OpenCCC account system.
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See New Account Features & Benefits to Users for more information. |
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24/7 Support for Students - The CCC Helpdesk provides account recovery help for students by phone at (877) 247-4836, or via the CCCHelp.info online support community. |
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Watch this space for more information, FAQs, and tutorial materials about the new OpenCCC Account system and what it means for college and students. |
Other Important Interface Changes from New OpenCCC Account System
The most significant changes implemented to the CCCApply applications, including the CC Promise Grant online application, are related to the redesign of the Edit Account service removed from the CCCApply applications with the release of the Student Success Suite V.1.0 release in January 2022. These changes include the display, review, and edit Account functionality that ensures the user’s account information is up-to-date and accurate as it is passed to the college through the CCCApply submitted applications.
These changes include moving the ability for users to view and edit their account information from inside the CCCApply applications to the My Applications page, the redesign and renaming of the Account Information page, and adding several account fields - which were removed from the OpenCCC Account Creation process - into CCCApply.
Links to SSS V.1.0 Release Notes:
Changes to the Account Information Page in CCCApply
As part of the new OpenCCC Account integration with CCCApply, the following changes to the Account Information page were made consistently across each of the CCCApply applications.
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BEFORE: The Old Account Information Page |
The Account Information page appeared in every CCCApply application, including the CC Promise Grant application.
Any edits made to their account information were stored and passed to the college with the application data at the time of submission.
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AFTER: The New Profile Page |
The Profile page will now appear in every CCCApply application, including the CC Promise Grant.
The Review OpenCCC Account Information section has been moved to the My Applications page.
The Previous/Other Name Fields
As part of the OpenCCC Account redesign, the “Previous Name” question (and all associated data fields) has been moved to the Profile page in all CCCApply applications.
No changes were made to the data fields or the question format, conditions, or error validations.
Changes to the My Applications Page
Consistent with the changes made to align with the new OpenCCC Edit Account system and the legacy edit account modules in CCCApply, the new My Applications page in CCCApply features the new Account Information section display and “Edit My Account” link to OpenCCC.
New My Applications Page Interface Design
New modern interface design and user flow, consistent with all Student Success Suite applications.
Settings menu includes English/Spanish language toggle and link to OpenCCC Account.
New Account Information Section & Account Integration
New Account Information section and data integration displays the user’s existing account information and link to the OpenCCC Edit Account system.
Logic added to display a user notification message if account data is older than 120 days, encouraging the user to review and update their information if needed.
Social Security Number Question Moves to the CCCApply Profile Page
The new Social Security Number question recently redesigned in 2020 in its legacy position in the legacy OpenCCC Account system (release 6.6.0) has been moved to the new Profile page in the CCCApply Standard & Noncredit Application (only).
Social Security Number Question Notes
New streamlined layout design released in 2020
Question moved to the new CCCApply Profile page in the Standard & Noncredit App only
No changes were made to onscreen text or Help language
SSN information from existing accounts will be auto-populated into CCCApply if available
No changes were made to the existing SSN data fields
Data fields will continue to pass to college through Standard & Noncredit App downloads/Glue
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NOTE: Social Security Number information will ONLY be collected in the CCCApply Standard & Noncredit Applications. |
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Changes to Data Fields & Data Delivery
The sections below outline details about the data fields and delivery changes being deployed in this release (Student Success Suite Release 1.0).
New Data Fields
Several new data fields have been added to the OpenCCC 2.0 Account system. In the launch of the new system:
New fields will be delivered via Glue for Apply in the first release, and
All new fields will be added to the CCCApply Report Center in subsequent release(s), but
None of the new fields will be added to the CCCApply Download Client.
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New fields will NOT be added to the CCCApply Download Client (See CCCApply Download Client Begins End-Of-Life Cycle.) |
New Data Fields
Application
User Required
Brief Description
Glue for Apply
Download Client
Admin Rules
Preferred Method Of Contact
OpenCCC
Required
Used to indicate the user’s preference between their email address or mobile phone number to verify their identity during account creation.
Only one value is stored as <preferred_contact>, but both methods can be verified.
Deprecated Data Fields (NO LONGER IN USE)
As part of the production deployment of the Student Success Suite v.1.0 in January 2022, the following data fields below are no longer collected in the OpenCCC Student Account system and will no longer be passed to colleges with new CC Promise Grant submitted applications data. Although deprecated fields will remain stored in the CCCApply databases, legacy data cannot be updated by users through the new Edit Account interface.
Main Phone Extension
Main Phone Authorized Text Message
No First Name (flag)
No Middle Name
PIN Number
Preferred Middle Name
Preferred Last Name
Second Phone Number
Second Phone Number Extension
Second Phone Authorized Text Message
Second Phone International
Security Questions 1 - 3
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The new OpenCCC Student Account system (2.0) has been designed to impose minimal impacts on colleges using CCCApply, the CC Promise Grant application, and CCC MyPath. All user account data - including contact information and personal information fields, remain integrated with existing applications and will continue to be stored and passed to colleges via SuperGlue for Apply, the CCCApply Report Center, and CCCApply downloads. |
Data Delivery With Download Client File
Two new data fields were added to the database and Download Client for 2022-2023 CCPG:
<elig_exonerated_crime> (See new question "Eligible for Exonerated Persons" above.)
<elig_covid_death> (See new new question "Eligibility for COVID-19 Death" above.)
Download Client Jar File v.6.9.0
Data Delivery With SuperGlue for CCPG
As of July 1, 2022, all new CC Promise Grant application and OpenCCC Account data will be delivered to colleges through the SuperGlue for Apply service only. The CCCApply Download Client will remain operational for existing/legacy data fields, but will not include any new data.
Between now and June 30, 2022, only new state legislative or MIS mandated fields - including the 2022-2023 CC Promise Grant application - will be added to the Download Client. All other non-mandated fields will be available through SuperGlue for Apply only.New Data Fields
Several new data fields have been added to the OpenCCC 2.0 Account system. In the launch of the new system:
New fields will be delivered via Glue for Apply in the first release, and
All new fields will be added to the CCCApply Report Center in subsequent release(s), but
None of the new fields will be added to the CCCApply Download Client.
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New fields will NOT be added to the CCCApply Download Client (See CCCApply Download Client Begins End-Of-Life Cycle.) |
New Data Fields | Application | User Required | Brief Description | Glue for Apply | Download Client | Admin Rules |
|---|---|---|---|---|---|---|
Preferred Method Of Contact | OpenCCC | Required | Used to indicate the user’s preference between their email address or mobile phone number to verify their identity during account creation. Only one value is stored as <preferred_contact>, but both methods can be verified. |
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Deprecated Data Fields (NO LONGER IN USE)
As part of the production deployment of the Student Success Suite v.1.0 in January 2022, the following data fields below are no longer collected in the OpenCCC Student Account system and will no longer be passed to colleges with new CC Promise Grant submitted applications data. Although deprecated fields will remain stored in the CCCApply databases, legacy data cannot be updated by users through the new Edit Account interface.
Main Phone Extension
Main Phone Authorized Text Message
No First Name (flag)
No Middle Name
PIN Number
Preferred Middle Name
Preferred Last Name
Second Phone Number
Second Phone Number Extension
Second Phone Authorized Text Message
Second Phone International
Security Questions 1 - 3
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Important: All data field changes - including deprecated fields - across all SSS applications are backwards compatible with your existing data downloads and SuperGlue for Apply implementations. However, all newdata fields are only being added to SuperGlue for Apply (SGv1.4.0). |
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The new OpenCCC Student Account system (2.0) has been designed to impose minimal impacts on colleges using CCCApply, the CC Promise Grant application, and CCC MyPath. All user account data - including contact information and personal information fields, remain integrated with existing applications and will continue to be stored and passed to colleges via SuperGlue for Apply, the CCCApply Report Center, and CCCApply downloads. |
Logic Changes
Two changes were made to the Method A Flag & Algorithm logic to include applicable responses to the two new Special Eligibilities questions that were added in this release.
The Method A eligibility determination is based on Yes/No answers to questions about receiving benefits and about special eligibility circumstances.
Exonerated of Crime/Pardon Eligibility
IF eligExoneratedCrime = “yes” (or)then elig_method_a = "Yes";
else elig_method_a = "No"
COVID-19 Death Eligibility
IF eligCovidDeath = “yes” (or)
then elig_method_a = "Yes";else elig_method_a = "No"
If the applicant answers “Yes” (= True) to either or both questions, the <elig_method_a> flag is triggered, which is used to calculate the final elig_BOGFW status
For details see Appendix A: Algorithms > Method A Logic in the 2022-2023 California College Promise Grant Online Application Specification & Data Dictionary.
Data Delivery Updates
Delivery Mode | Description of Updates | Notes | |
|---|---|---|---|
Download File / Download Client | |||
SuperGlue for Apply (CCPG) | |||
CCCApply Report Center | |||
CCC Data Warehouse Report Server |
Data Delivery With Download Client File
Two new data fields were added to the database and Download Client for 2022-2023 CCPG:
<elig_exonerated_crime> (See new question "Eligible for Exonerated Persons" above.)
<elig_covid_death> (See new new question "Eligibility for COVID-19 Death" above.)
Download Client Jar File v.6.9.0
Data Delivery With SuperGlue for CCPG
As of July 1, 2022, all new CC Promise Grant application and OpenCCC Account data will be delivered to colleges through the SuperGlue for Apply service only. The CCCApply Download Client will remain operational for existing/legacy data fields, but will not include any new data.
Between now and June 30, 2022, only new state legislative or MIS mandated fields - including the 2022-2023 CC Promise Grant application - will be added to the Download Client. All other non-mandated fields will be available through SuperGlue for Apply only.
Bug Fixes
Problem Description | Resolution | Notes |
|---|---|---|
Social Security Number data stopped being delivered through the CCPG submitted applications with SSS v.1.0 (Jan 2022) The applicant’s Social Security Number fields are no longer being delivered in the CCPG application output data. | A fix was made that will pass the user’s social security number data to the college with the CCPG submitted application IF the value exists in the user’s legacy OpenCCC account or from a current submitted CCCApply Standard Application. | |
Changes to the User Interface
New Questions Added to the Special Eligibilities Page
Two new questions have been added to the CC Promise Grant Online Application, which display on the Special Eligibilities page beginning with this 2022-2023 annual release. Both questions are response-optional Yes/No (boolean) questions that may also contribute towards the applicant’s BOGFW eligibility.
New Question Added | Page Location | Data Field | Onscreen Label / Prompt Text | Validations / Logic |
|---|---|---|---|---|
Exonerated for Crime/Pardon Eligibility | Special Eligibilities | <eligExoneratedCrime> | Have you been exonerated of a crime by writ of habeas corpus or pardon? | If this value is Yes, the temporary BOG Eligibility A flag is set to Yes. |
COVID-19 Death Eligibility | Special Eligibilities | <eligCovidDeath> | Are you eligible as a dependent/spouse/Registered Domestic Partner of a deceased physician, nurse, or first responder who died of COVID-19 during the COVID-19 pandemic state of emergency in California? | If this value is Yes, the temporary BOG Eligibility A flag is set to Yes. |
Changes to OpenCCC Account / Edit Account
The highlight of the Student Success Suite Joint Release Spring 2021 is the launch of the all new OpenCCC - the integrated student account system and federated identity initiative for all CCC systemwide technology applications. More than a mere upgrade, the new OpenCCC Account has been redesigned from top to bottom and integrated across all CCCTC systemwide technology applications. The new streamlined account creation and sign-in flow has fewer questions, more security, smarter account recovery options, and better data validation services than the legacy OpenCCC account system.
| Info |
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See New Account Features & Benefits to Users for more information. |
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24/7 Support for Students - The CCC Helpdesk provides account recovery help for students by phone at (877) 247-4836, or via the CCCHelp.info online support community. |
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Watch this space for more information, FAQs, and tutorial materials about the new OpenCCC Account system and what it means for college and students. |
Other Important Interface Changes from New OpenCCC Account System
The most significant changes implemented to the CCCApply applications, including the CC Promise Grant online application, are related to the redesign of the Edit Account service removed from the CCCApply applications with the release of the Student Success Suite V.1.0 release in January 2022. These changes include the display, review, and edit Account functionality that ensures the user’s account information is up-to-date and accurate as it is passed to the college through the CCCApply submitted applications.
These changes include moving the ability for users to view and edit their account information from inside the CCCApply applications to the My Applications page, the redesign and renaming of the Account Information page, and adding several account fields - which were removed from the OpenCCC Account Creation process - into CCCApply.
Links to SSS V.1.0 Release Notes:
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Get Started on Your SuperGlue for ApplyImplementation |
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CCCApply Download Client Begins End-of-Life CycleIn FY2021-22, the CCC Tech Center began outlining steps to sunset the CCCApply Download Client as a supported data delivery service for the CCCApply applications. End-of-life activities include moving the Download Client to maintenance mode and communicating to colleges that all only new state legislative and MIS mandated data fields will be added to the Download Client moving forward. OpenCCC and CCCApply application data fields will only be delivered via the SuperGlue for Apply service. As a reminder, the CCCApply Download Client is backwards compatible and will still be able to deliver data for existing Account and CCCApply data fields. |
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For more information, contact College Staff Support or visit the CCCTechnology.info online support community. |
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Implementation & Support
To get started with adoption or deployment of any or all of the Student Success Suite technology solutions provided through the CCC Technology Center, free implementation and support services are available through the CCCTC Enabling Services division. To get started, contact your College Relationship Manager who will guide you every step of the way.
Enabling Services
Adoption & Implementation Services | Email: crms@ccctechcenter.org |
College Support Services |
Support for Colleges
College Staff Support | |
Online Support Community |
Support for Students
CCC Helpdesk | Toll Free: (877) |
Online Support Community | URL: www.ccchelp.info |
Documentation
The following tables below provide current product and user documentation is updated and published as needed with each Student Success Suite for the 2022-2023 CC Promise Grant Online application release.
Data Dictionaries & User Guides
How To Articles & FAQs
College Documentation Sites
Data Dictionaries & User Guides
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All Data Dictionaries and User Guides for this release are posted in the CCCApply Public Documentation space. |
Description | Doc Version / FILE | Format | Release | Date Published |
|---|---|---|---|---|
2022-2023 CC Promise Grant Online Application Specification & Data Dictionary | v.2022-2023 | Release 6.9.0 | TBD | |
V.2022 | ONLINE | Release 6.9.0 | 12-15-2021 | |
v.2022 | ONLINE | Jasper V 6.0.1 | Fall 2021 | |
V.2022 | ONLINE | Release 6.9.0 | Fall 2021 | |
CCCApply Download Client Jar File V. | jar |
Reference Documentation
Below is additional documentation (i.e., CCCCO legal opinions, residency and/or education code citations, legislation citations, supplemental information, etc.) corresponding to this release.
| Info |
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Additional How To Articles and FAQs are posted to the CCC Support Services space and linked throughout this and other Student Success Suite college-facing sites. |
Title
Description
Intended Audience
A step-by-step user guide for signing in to your OpenCCC Account and navigating the new Sign In page.
All Users
A step-by-step user guide for creating a new OpenCCC Account.
All Users
A step-by-step user guide for recovering your OpenCCC Account credentials and resetting your Password.
All Users
A step-by-step user guide for editing or updating your personal information in your OpenCCC Account.
All Users
Answers to Frequently Asked Questions (FAQs) and troubleshooting resolutions for users that encounter issues with their new OpenCCC Accounts.
Description | File or Link |
|---|---|
2022-2023 CC Promise Grant Paper Application (English)2022-2023 CC Promise Grant Paper Application (Spanish) | 2022-2023 Type B Income Table |
Bill Text - AB 703 - Public postsecondary education: fee waiver for exonerated persons. | https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB703 |
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2022-2023 CC Promise Grant Paper Application (Spanish) |
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2022-2023 Type B Income Table |
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Bill Text - AB 703 - Public postsecondary education: fee waiver for exonerated persons. | https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB703 |
How To Articles & FAQs
| Info |
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NEW How To Articles and FAQs are posted to the CCC Support Services space and other Student Success Suite college-facing sites. |
Title | Description | Intended Audience |
|---|---|---|
FAQ: CC Promise Grant Online Application |
College Documentation Sites
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Last Revision 04-26-2022