Online Meeting Information
This meeting will be held online via Zoom.
borderColor | #93BB6F |
---|---|
bgColor | #FFFFFF |
borderWidth | 1 |
titleBGColor | #D3E3C4 |
borderStyle | solid |
title | Meeting Information |
Date Tuesday, February 11, 2020
Time 1:00 pm - 3:30 pm
Location ONLINE
title | Click here to see the Zoom meeting information... |
---|
Zoom Information
Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).
This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.
Agenda
Roll Call & Introductions
Spring 2020 (6.7.0) Release Recap
- Spring 2020 Release 6.7.0
- Pre-Release Webinar - Wednesday, March 11 at 12:00pm
- Pilot Release announcement coming this week
Roadmap
- CO Styles Alignment - Quick Peek
- Legislative Updates
- Change Requests
- CCCApply Redesign
- Milestones: Progress Made Addressing Key Concerns
Language Enhancements - Part 1
Language Enhancements - Part 2
Change Requests Pending: Need Requirements
- Schedule 2020 quarterly online meeting schedule
- Schedule Sub-Committee Meetings
3:30 pm
Close Meeting - Next meeting reminder
style | Heading 2 |
---|---|
title | Roll Call |
2020
CCCApply USER GROUP MEMBERS
Name
District
Name
District
Name
District
Quyen Lu/Wanda Wong
Joshua Rosales
El Camino CCD
Richette Bell
Compton CCD
Angela Embry
El Camino CCD
Karen Sea
Samantha Powell
San Joaquin-Delta CCD
Rozen Bondoc
Chabot-Las Positas
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Satish Warrier
Betty Glyer-Culver
Los Rios CCD
Mark DeAsis
Riverside CCD
Stephanie Murguia
Cerritos CCD
Kevin Kawa
SAC
Los Rios CCD
Online Meeting Information
This meeting will be held online via Zoom.
Panel | ||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||
Date Tuesday, February 11, 2020 Time 1:00 pm - 3:30 pm Location ONLINE
|
Agenda
TIME | DESCRIPTION | ||
1:00 pm | Roll Call & Introductions | ||
News & Updates | |||
General Update | |||
Upcoming Events | |||
Spam Issue Update | |||
MyPath Update | |||
CCCApply Roadmap & Development | |||
Goals & Milestones | |||
Spring 2020 (6.7.0) Release Recap | |||
Roadmap
| |||
2:00 pm | Summary of CCCApply Sub-Committee Meetings - December 2019 | ||
Language Enhancements - Part 1 Language Enhancements - Part 2 | |||
In-Progress Application Data Project | |||
CCCApply Administrator Bugs & Enhancements | |||
Noncredit Application | |||
Spam Filter | |||
3:10 pm | Change Requests Pending: Need Requirements | ||
2019 Legislative Update | |||
3:25 pm |
| ||
3:30 pm | Close Meeting - Next meeting reminder |
Roll Call
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
News & Updates
Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
CCCApply Adoption
Spam Filter
ProjectUpdate
- Update on Spam Filter Service Issue
- Review Current Performance
- Spam Filter Whitepaper & MemoCommunication coming from CCCTC and Chancellor's Office
- White Paper & CO Memo
- Monthly College Spam Filter Discussion
- Support for Colleges Finding False Negatives
July 1, 2019 - Feb 10, 2020 = 192,674 spam apps. TOTAL = 2,332,072
Current Performance
Our Despite the recent uptick in fraud, the most recent numbers from the machine learning data science team is that the CCCApply spam filter service is accurately identifying and filtering 96% of all fraud across all colleges.
Colleges From colleges that are diligently manage the model's learning capability by tagging the applications managing (tagging) the applications suspended by the model, we find the filter is 99% accurateperforming at 99% accuracy.
CCCApply Fraudulent Applications White Paper | January 2020
In an effort to reduce the number of incoming fraudulent applications through CCCApply, the CCC Information Security Center has published a two-part white paper exploring the leading causes behind the ongoing fraud craze, and a step-by-step tutorial describing three methods of restricting use of .edu accounts is available to California community colleges.
View file | ||||
---|---|---|---|---|
|
View file | ||||
---|---|---|---|---|
|
TUTORIAL: Restricting .edu Email Access A Guide for California Community Colleges | January 2020
Underlying Causes
(Taken from the CCCApply White Paper (see below))
In order to combat fraudulent applications, it is important to understand the motivation of the bad actors who submit them. Investigation has shown that most of these applicants are seeking to obtain an academic email address, otherwise known as a “.edu” email account, which may be used for financial gain or myriad other benefits, including:
- Sell to other bad actors
- Obtain free software licenses
- Get confirmations of residency
- Use residency to get California IDs
- Potential for serious security attacks
It is widely discussed on hacking forums that most California community colleges generate a .edu email address for a student minutes to hours within receipt of a completed application. Fraudulent applicants receive a fully functioning .edu email account without ever having to register for classes or even attend orientation.
CCCApply Fraudulent Applications White Paper | January 2020
In an effort to reduce the number of incoming fraudulent applications through CCCApply, the CCC Information Security Center has published a two-part white paper exploring the leading causes behind the ongoing fraud craze, and a step-by-step tutorial describing three methods of restricting use of .edu accounts is available to California community colleges
. To request a copy of the document, please contact Omer Usmani, ousmani@ccctechcenter.org, at the CCC Information Security Center.Support: Send Us Your False Positives
If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.
Info |
---|
SPAM Drop File Information Please provide bulk fraudulent applications in the format specified below:
|
Info |
---|
CCCApply College Spam SurveyCCCApply Spam Survey - Please complete the Spam Survey |
CCC MyPath
Update
Roadmap & Development
Goals & Milestones: Addressing Key Concerns
CCCApply 6.7 - Spring 2020
2020 Development Roadmap (Tentative Projects for FY19/20)
Release Highlights
Internationalize CCCApply Applications (Spanish)
- Spanish-language translation throughout Standard & Noncredit Applications
- Spanish-language translation throughout International Application
- Spanish-language translation throughout the Promise Grant Application
Enhance OpenCCC (Legacy 1.0)
- Mobile-friendly User-Interface
- Spanish-language translation throughout the OpenCCC Account creation & recovery
Revised the Social Security Number Question - New Language & Layout
- Shortened and streamlined all onscreen language, including legalese
- Simplified the layout with unambiguous Yes/No format
- Removed SSN Type and SSN Exceptions from layout
- No backend data field changes - No IT hassles for colleges
Changes in the HS Transcript Information Section
- Implement new question and data field: Highest Grade Completed
- Remove Completed Eleventh Grade question from UI and deprecate data field
- Expand display conditions for "all US high school graduates or equivalent"
CCCApply Redesign Enhancements
- Removed residency flag for California homeless applicants that don't provide address(es)
- Language Updates to Support Undocumented Students - Part 1
- Replaced AB540 Eligibility Affidavit on Special Links Page
- New California Dream Act Application Link on Special Links Page
- Bug Fixes
Info |
---|
SuperGlue for Apply / MMPS - Find out more here |
- CCC Design Principles AND CCC Diagnosis Deck
- Student-centric design decisions
- Removing Barriers
- Student-User testing & feedback
FY19/20 Quarterly Release Schedule
- Mobile Support for CCCApply Standard Application (and Noncredit)
- Mobile Support for CCCApply International Application
- Mobile Support for CC Promise Grant Application
- 2020-2021 CC Promise Grant Application Update
- CCCApply Internationalization (Spanish)
- OpenCCC Mobile Support
- Revised Social Security Number
- Other Changes (see above)
Pending Change Requests
- In-Progress Application Data Project
- API - Administrator / Report Center
- Glue - Data Warehouse / SIS Staging Table
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
- Explore enhancements to Citizenship & Immigration Page
- DACA students
- No Documents
Legal Language Onscreen Revisions
Update on Other Projects
CCCApply Report Center Upgrade
- Working on ways to integrate our two instances into one
- Doing backend work now to update authentication
- Customization requirements
- No release timeline now but coming soon - Coming Soon!
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
2020 Steering/User Group Meeting Schedule
Date
Time
Description
Location
FY2018-19 Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes
Version
Scope Summary
Q1 - Annual Update Release - September 2018
6.2.0
CCCApply Redesign - Phase 1 - Release 1
Spam Filter Web Service
New CCC Administrator - Core Services - SSO Authentication
CCCApply Administrator 2.0 Upgrade
Meta Majors / Category Filter
6.3.0
CCCApply Redesign - Phase 1 - Release 2
Race & Ethnicity Expansion Project
Change Specifications: 2018-18R: New Race & Ethnicity Implementation
UI Styles & Branding Update - Part 1: Align with MyPath Styles
2019-2020 Promise Grant (BOG) Application
6.4.0
CCCApply Redesign - Phase 1 - Release 3
Noncredit Application - Pilot Phase
Maintenance & Support (Bug Fixes)
6.5.0
CCCApply Redesign - Phase 1 - Release 4
Account Info/Mailing page update
Remove the Needs & Interests page; allow colleges to "opt-in" to keep/display questions upon request*
Noncredit Application Production Release
Legal Mandates - Change Requests
Update the California Foster Youth language and logic per SB 906
Remove barriers for minors in foster care by revising the language in the Parent/Guardian Information section
Add a response option/value to the Gender field for "Non-binary" population per state/federal requirement
Update the Visa Types eligible for residency (Table F) in the Citizenship section
Deliver International Application data set to SuperGlue
Technical Updates - Java Upgrade (discuss Comm plan)
Bug Fixes
.
Item | Description | Document Link | ||||||
---|---|---|---|---|---|---|---|---|
| WHITE PAPER: Reducing Fraudulent CCCApply Applications A Guide for California Community Colleges | January 2020 | cccapply-whitepaper-02042020.pdf | ||||||
| TUTORIAL: Restricting .edu Email Access A Guide for California Community Colleges | January 2020 A step-by-step tutorial describing three methods of restricting use of .edu accounts is available to California community colleges. To request a copy of the document, please contact Omer Usmani, ousmani@ccctechcenter.org, at the CCC Information Security Center. | cccapply-whitepaper-tutorials-02042020.pdf |
What else are we doing?
Monthly Discussions - Third Monday of each month. Next meeting = March 16 at 3pm
- Spam Filter Sub-committee meeting in December 2019
Meeting Notes: CCCApply Sub-Committee: Spam Filter Web Service
Zoom Recording: 12.09.19-CCCApply-Spam Filter Service Meeting
Support: Send Us Your False Positives
If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.
Info |
---|
SPAM Drop File Information Please provide bulk fraudulent applications in the format specified below:
|
Info |
---|
CCCApply College Spam SurveyCCCApply Spam Survey - Please complete the Spam Survey |
CCC MyPath
Update
Roadmap & Development
Goals & Milestones: Addressing Key Concerns
GOAL | MILESTONE & OUTCOME | TIMELINE | |
---|---|---|---|
AB3101: Shorten & Streamline Standard Application | |||
AB3101: Eliminate Residency Requirement for Noncredit Students | |||
Deliver CCCApply on mobile-friendly devices | |||
Support ESL/Spanish-speaking Students Using CCCApply. Promise Grant | |||
Deliver CCCApply data to colleges sooner to minimize abandonment | |||
Improve OpenCCC Account system (remove barriers) | |||
Continuous improvement - more frequent updates |
Info |
---|
Commitment to Student-Centric Design
|
Release: CCCApply 6.7.0 - Spring 2020
2020 Development Roadmap (Tentative Projects for FY19/20)
Schedule
- PILOT Release: February 28, 2020
- PRODUCTION Release: March 27, 2020
- Pre-Release Webinar - Wednesday, March 11 at 12:00pm
Release Highlights
Internationalize CCCApply Applications (Spanish)
- Spanish-language translation throughout Standard & Noncredit Applications
- Spanish-language translation throughout International Application
- Spanish-language translation throughout the Promise Grant Application
Enhance OpenCCC (Legacy 1.0)
- Mobile-friendly User-Interface
- Spanish-language translation throughout the OpenCCC Account creation & recovery
Revised the Social Security Number Question - New Language & Layout
- Shortened and streamlined all onscreen language, including legalese
- Simplified the layout with unambiguous Yes/No format
- Removed SSN Type and SSN Exceptions from layout
- No backend data field changes - No IT hassles for colleges
Changes in the HS Transcript Information Section
- Implement new question and data field: Highest Grade Completed
- Remove Completed Eleventh Grade question from UI and deprecate data field
- Expand display conditions for "all US high school graduates or equivalent"
CCCApply Redesign Enhancements
- Removed residency flag for California homeless applicants that don't provide address(es)
- Language Updates to Support Undocumented Students - Part 1
- Replaced AB540 Eligibility Affidavit on Special Links Page
- New California Dream Act Application Link on Special Links Page
- Bug Fixes
Info |
---|
SuperGlue for Apply / MMPS - Find out more here |
FY19/20 Quarterly Release Schedule
Quarter | Date | Version | Scope / Items |
---|---|---|---|
Q1 - Release Summary Notes | October 16, 2019 | 6.6.0 |
|
Q2 - Release | Jan 1, 2020 | CCPG 2020 |
|
Q3 - Release Summary Notes | March 27, 2020 | 6.7.0 |
|
Q4 | TBD | TBD | CO Styles Upgrade - Alignment across all student-facing applications
|
Deferred/Pending Change Requests
- In-Progress Application Data Project
- API - Administrator / Report Center
- Glue - Data Warehouse / SIS Staging Table
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
- Explore enhancements to Citizenship & Immigration Page
- DACA students
- No Documents
Legal Language Onscreen Revisions
2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location |
---|---|---|---|
February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online |
April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD |
CISOA 2020 | |||
May 12, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 - Q4 | Online |
August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |