Online Meeting Information
This meeting will be held online via Zoom.
Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, February 11, 2020 Time 1:00 pm - 3:30 pm Location ONLINE
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NOV 12 MEETING RECORDINGZoom Meeting Recording: https://cccconfer.zoom.us/recording/share/9Xd76UZg3xVOESB0BxySjKTvlzLdvMcJ3lO0olUR6RCwIumekTziMw |
Agenda
TIME | DESCRIPTION | |||||||||||
1:30 00 pm | Roll Call & | Minutes Review - August 13 Meeting MinutesIntroductions | ||||||||||
News & Updates | ||||||||||||
Adoption Stats (New Colleges Calbright & NOCE)Webinar Series | ||||||||||||
Spam Filter Service Update - News, Performance Overview & Survey | ||||||||||||
1:50 pm | Development Roadmap FY19/20 | Release Recap
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2:00 pm | Goal & Objectives | |||||||||||
MyPath Update | ||||||||||||
CCCApply Roadmap & Development | ||||||||||||
Spring 2020 (6.7.0) Release Recap
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Roadmap
| Spring 2020 Release | |||||||||||
Planned Work & Highlights CCCApply Internationalization (Spanish Translation) | New OpenCCC Account - Launch Status
| 2:20 pm | Share Access to In-Progress Application Data Project | 2:50 pm | Approved Changes2:00 pm | Summary of CCCApply Sub-Committee Meetings - December 2019 | ||||||
Language Enhancements - Part 1 Language Enhancements - Part 2 | ||||||||||||
In-Progress Application Data Project | ||||||||||||
CCCApply Administrator Bugs & Enhancements | ||||||||||||
Noncredit Application | ||||||||||||
Spam Filter | ||||||||||||
3:10 pm | Change Requests Pending: Need Requirements Call for Follow-Up Steering Meeting | |||||||||||
2019 Legislative Update | ||||||||||||
3:25 pm |
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3:30 pm | Close Meeting - Next meeting reminder |
Roll Call
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Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
CCCApply Adoption
All 115 CC Colleges are live on the Standard Application
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Two new colleges went live in September 2019:
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Spam Filter Project Update
Speakers: Machine-Learning Data Analysts: Harsha Gopianandan, Ananth Gopalakrishnan
- Update on Spam Filter Service
- Review Performance
- Model Enhancements
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Notes from PPT:
Harsha Gopianandan from the Spam Filter Machine Learning team explained about false positives and false negatives and why we are seeing both across the system. He explained how the model works and encouraged colleges to keep tagging diligently so that model can learn from all new signatures.
Getting ready to update the model again with the Retraining Model with PII (December 2019).
We talked about sending false negatives to the Tech Center and we will bulk tag them and upload to the model, so the model can benefit from the identified false negatives
Roadmap
August 24 - Last Model UpdateNovember 15 - Data Testing EnhancementsDecember 10 - Retraining Model Update
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Spam SurveyCCCApply Spam Survey - Please complete the Spam Survey |
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News & Updates
Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
CCCApply Adoption
All 115 CC Colleges are live on the Standard Application
Note |
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Two new colleges went live in September 2019:
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Spam Filter Project Update
- Update on Spam Filter Service
- Review Performance
- Spam Filter Whitepaper
- Chancellor's Office Memo
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Send Us Your False Positives
If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.
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SPAM Drop File Information Please provide bulk fraudulent applications in the format specified below:
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Approved Whitepapers
View file name cccapply-whitepaper-02042020.pdf height 250
View file name cccapply-whitepaper-tutorials-02042020.pdf height 250
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Spam SurveyCCCApply Spam Survey - Please complete the Spam Survey |
Development Roadmap FY19/20
Spring 2020 Release Recap
Product Development: Goals & Objectives
Objectives for FY19/20 are focused on some key goals and themes:
- Finish up the CCCApply Redesign Project work -in compliance with AB 3101
- Work completed in FY18/19
- Work completed in Fall 2019
- Work planned for Spring 2020 (see below)
- Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
- CCC Design Principles AND CCC Diagnosis Deck
- Student-centric design decisions
- Removing Barriers
- Student-User testing & feedback
- CCC Design Principles AND CCC Diagnosis Deck
- Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
- Compliance with state and federal statutory requirements
- Continuous maintenance & support
Milestones: Progress Made Addressing Key Concerns
- Streamline & shorten admission application
- Support noncredit students with residency free application
- Delivery mobile-friendly application
- Support ESL/Spanish-speaking Students
- Deliver data to colleges quicker (including in-progress application data)
- Improve OpenCCC Account system (remove barriers)
- Continuous improvement - more frequent updates
Spring 2020 Release
2020 Development Roadmap (Tentative Projects for FY19/20)
Upcoming Release: Spring 2020 (Tentative March or April 2020)
Planned Development:
- Implement 2020-2021 Promise Grant Application
- Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
- Revised Social Security Number Question - Layout & Language
- Implement new “Highest Grade Completed” question to Self-reported MMI questions in CCCApply
- Integrate with new OpenCCC Account system
- Revise SSN question layout & language; move from OpenCCC to CCCApply apps
- Move Previous Name field
Update CCCApply.org to mobile-friendly, student-centric design- Support California Homeless: Remove residency barrier for California Homeless in Address sections
Support Dual Enrolled Students: Implement skip logic in Colleges Attended section- Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
Update Privacy Policy & Terms of Use for full complianceStreamline language and layout on the Consent & Submission page for mobile view
Upcoming Release Highlights
New OpenCCC Account - Launch Status
- Overview of project
- Apply Integration
- Changes to some questions
- Move Social Security Number question to Apply (See Approved Changes below)
- Move Previous Name out of Account
/wiki/spaces/OPENAPPLY/pages/969212117
Discuss Phase 1
- New Consent to Release checkbox & disclaimer
- Project Glue Delivery / Report Center
- What are the requirements for the different student information systems?
- Banner: Lee McDonald joins us
- PeopleSoft: (volunteer)
- Colleague: (volunteer)
- Custom SIS: (Santa Rosa?)
- Salesforce/Other: (San Mateo CCD?)
- What are the requirements for the different student information systems?
Approved Change Requests
- Remove residency barrier for Homeless Students (Update)
- Remove hassles for Dual Enrollment Students (Update on Bug Fixes)
- Remove bug identified in recent release
- Allow edge case - dual enroll students can have a degree or certificate
- Revise & move SSN from OpenCCC to Apply
Update on Other Projects
CCCApply Report Center Upgrade
- Working on ways to integrate our two instances into one
- Doing backend work now to update authentication
- Customization requirements
- No release timeline now but coming soon - Coming Soon!
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
FY19/20 Quarterly Release Schedule
Quarter | Date | Version | Scope / Items |
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Q1 - Release Summary Notes | October 16, 2019 | 6.6.0 |
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Q2 - Release | Jan 1, 2020 | CCPG 2020 |
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Q3 - Release Summary Notes | March 27, 2020 | 6.7.0 |
SuperGlue for Apply / MMPS - Find out more here |
Q4 | TBD | TBD | CO Styles Upgrade - Alignment across all student-facing applications |
Pending Change Requests
- In-Progress Application Data Project
- API - Administrator / Report Center
- Glue - Data Warehouse / SIS Staging Table
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
- Explore enhancements to Citizenship & Immigration Page
- DACA students
- No Documents
Legal Language Onscreen Revisions
2020 Steering/User Group Meeting Schedule
Date | Time | Description | Location |
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February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online |
April 22, 2020 | TBD - Usually 12:00pm | CACCRAO Conference 2020 - Sacramento Hyatt Regency | In-Person - TBD |
CISOA 2020 | |||
May 12, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 - Q4 | Online |
August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
Sub-Committees & Other CCCApply Meetings
Committee | Date | Meeting Date | Invite & LINK |
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FY2018-19 Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes | Version | Scope Summary |
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Q1 - Annual Update Release - September 2018 | 6.2.0 |
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6.3.0 |
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6.4.0 |
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6.5.0 |
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For more information, see the CCCApply FY2018-2019 Annual Overview |