Online Meeting Information

This meeting will be held online via Zoom.

Agenda

Roll Call

News & Updates

Spam Filter Project Update

• Update on Spam Filter Service 
• Review Performance
• Spam Filter Whitepaper & Memo
• Support for Colleges Finding False Negatives 

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Current Performance

Our most recent numbers from the machine learning data science team is that the CCCApply spam filter service is accurately identifying and filtering 96% of all fraud across all colleges.

Colleges that diligently manage the model's learning capability by tagging the applications suspended by the model, we find the filter is 99% accurate. 

CCCApply Fraudulent Applications White Paper | January 2020

In an effort to reduce the number of incoming fraudulent applications through CCCApply, the CCC Information Security Center has published a two-part white paper exploring the leading causes behind the ongoing fraud craze, and a step-by-step tutorial describing three methods of restricting use of .edu accounts is available to California community colleges.  

Support:  Send Us Your False Positives

If your college identifies a quantity (20 or more) of fraud applications that were NOT caught and suspended by the spam filter, please send them to us using the instructions below.

Development Roadmap FY19/20

Spring 2020 Release Recap

Objectives for FY19/20 are focused on some key goals and themes:

Milestones: Progress Made Addressing Key Concerns

1. Streamline & shorten admission application
2. Support noncredit students with residency free application
3. Delivery mobile-friendly application
4. Support ESL/Spanish-speaking Students
5. Deliver data to colleges quicker (including in-progress application data)
6. Improve OpenCCC Account system (remove barriers)
7. Continuous improvement - more frequent updates

Spring 2020 Release

2020 Development Roadmap (Tentative Projects for FY19/20)

Upcoming Release:  Spring 2020  (Tentative March or April 2020)

Planned Development:

1. Implement 2020-2021 Promise Grant Application
2. Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
3. Revised Social Security Number Question - Layout & Language
4. Implement new “Highest Grade Completed” question to  Self-reported MMI questions in CCCApply
5. Integrate with new OpenCCC Account system
   1. Revise SSN question layout & language; move from OpenCCC to CCCApply apps
   2. Move Previous Name field
6. Update CCCApply.org to mobile-friendly, student-centric design
7. Support California Homeless: Remove residency barrier for California Homeless in Address sections 
8. Support Dual Enrolled Students: Implement skip logic in Colleges Attended section
9. Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
10. Update Privacy Policy & Terms of Use for full compliance
11. Streamline language and layout on the Consent & Submission page for mobile view

Upcoming Release Highlights

New OpenCCC Account - Launch Status

• Overview of project
  • Apply Integration
  • Changes to some questions
    • Move Social Security Number question to Apply (See Approved Changes below)
    • Move Previous Name out of Account

Access to In-Progress Application Data

Approved Change Requests

CCC MyPath

Update 

Roadmap & Development

Milestones: Progress Made Addressing Key Concerns

1. Streamline & shorten admission application
2. Support noncredit students with residency free application
3. Delivery mobile-friendly application
4. Support ESL/Spanish-speaking Students
5. Deliver data to colleges quicker (including in-progress application data)
6. Improve OpenCCC Account system (remove barriers)
7. Continuous improvement - more frequent updates

CCCApply Spring 2020 Release (6.7.0)

2020 Development Roadmap (Tentative Projects for FY19/20)

1. Implement 2020-2021 Promise Grant Application
2. Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
3. Revised Social Security Number Question - Layout & Language
4. Implement new “Highest Grade Completed” question to  Self-reported MMI questions in CCCApply
5. Support California Homeless: Remove residency barrier for California Homeless in Address sections 
6. Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply

• Spanish-Language (Internationalization)
  • CCCApply Standard & Noncredit
  • CCCApply International Application
  • CC Promise Grant Application
  • OpenCCC Account System (v.1.0)
• Mobile Support for OpenCCC Account System (v.1.0)
• Revised Social Security Number Question - Layout & Language
• New/Replace HS Transcript Information Questions & Display Conditions
• Residency Logic Fix for California Homeless 
• Language Updates to Support Undocumented Students - Part 1
• Replaced AB540 Eligibility Affidavit on Special Links Page
• New California Dream Act Application Link on Special Links Page
• Bug Fixes

1. Finish up the CCCApply Redesign Project work -in compliance with AB 3101
   1. Work completed in FY18/19
   2. Work completed in Fall 2019
   3. Work planned for Spring 2020 (see below)
      
      
2. Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
   1. CCC Design Principles  AND  CCC Diagnosis Deck
      1. Student-centric design decisions
      2. Removing Barriers
      3. Student-User testing & feedback
3. Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
4. Compliance with state and federal statutory requirements
5. Continuous maintenance & support

FY19/20 Quarterly Release Schedule

Pending Change Requests

• In-Progress Application Data Project
  • API - Administrator / Report Center
  • Glue - Data Warehouse / SIS Staging Table
• Administrator Enhancements
  • Majors
  • Rules
  • Archive
• Remove language barriers for Undocumented Students Part 2 (Immigrants Rising Org)
• Explore enhancements to Citizenship & Immigration Page
  • DACA students
  • No Documents 

• Legal Language Onscreen Revisions

  • Consent / Submit page language
  • Terms of Use / Privacy Policy

Update on Other Projects

CCCApply Report Center Upgrade

• Working on ways to integrate our two instances into one
• Doing backend work now to update authentication 
• Customization requirements
• No release timeline now but coming soon - Coming Soon!

Data Sharing Projects with Partners

• CCGI Data Sharing from Partner High Schools
• Expanding Glue for Additional SIS Integration
• Universal Auto-population API

2020 Steering/User Group Meeting Schedule

Sub-Committees & Other CCCApply Meetings

FY2018-19 Quarterly Release Schedule

In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.