| Request No. | 2018-37B |
|---|---|
| Date of Request | October 14, 2018 |
| Requester | CCCApply Redesign Workgroup - CCCCO |
| Application(s) | Standard Application |
| Section / Page | Full Workflow |
| Approval Date | TBD |
| Changes to Download File | TBD |
| Changes to Residency Logic | TBD |
Low-Hanging Fruit Changes
This is the second round of short-term, low-hanging fruit changes approved as part of the CCCApply Redesign Project, guided by the CCC Chancellor's Office in collaboration with the CCCApply Redesign Workgroup. See "Low-Hanging Fruit #1" change request for the first round of changes deployed to the current version of CCCApply in FY18-19.
Business Need
Student-centered design in action.
The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
Chancellor's Office Project Name: CCCApply Redesign Project
Stakeholders:
CCCApply Redesign Workgroup & Sub-Committees
CCCApply User Workgroup (formerly known as the Steering Committee)
Risks & Constraints
Scope and schedule deadlines - must have complete business requirements, reviewed, approved, estimated and prioritized by the final deadline in order to meet the quarterly release schedule for FY18-19.
Requirements Deadlines
*Due to the current budget and team capacity, even approved changes that do meet the deadlines below are not guaranteed inclusion in the release(s).
| FINAL DEADLINES | ||
|---|---|---|
| Change Management Activities | Q3 Release - March 2019 | Q4 Release - June 15, 2019 |
| Submit Change Request | December 31, 2018 | February 28, 2019 |
| T-Shirt Size Estimate | January 8, 2019 | March 7, 2019 |
| Budget Review | January 8, 2019 | March 9, 2019 |
| Written Sign-Off on Vetted Approved Changes | January 9, 2019 | March 15, 2019 |
| Resources & Capacity Estimates | ||
| Story / Epic Business Requirements | January 11, 2019 | March 25, 2019 |
| Technical Estimate | January 11, 2019 | March 27, 2019 |
| Release Management Activities | ||
| Code Freeze | January 31, 2019 | May 16, 2019 |
| Pilot Release (30 Days) | February 15, 2019 | May 31, 2019 |
| Pilot Release (2 Weeks) | March 1, 2019 | June 14, 2019 |
| Production Release | March 15, 2019 | June 28, 2019 |
Change Requirements for Low-Hanging Fruit #2
CCCApply Redesign Project short-term changes approved for the current version of CCCApply.
Must meet the requirements deadline schedule for designated release.
| # | Description | Proposed Solution / Requirements | Release | Status |
|---|---|---|---|---|
| Questions to be removed from the Needs & Interests page | Remove the following questions from the page for all users:
| Pending | PENDING | |
2. Financial Assistance = <financial_assistance> | PENDING | |||
3. TANF/CalWorks/SSI = <tanf_calworks_ssi> | ||||
| Make "Athletic Interest" section an optional question for colleges | 4. Make the Athletic Interest section on the Need & Interests page an "opt-in" question for colleges that are using the Title IX survey | |||
| Revisions to the Residency Page | Rearrange the question workflow, hiding certain qust a | PENDING | ||
| Revisions to the Education Page | PENDING |
Out-of-Scope Items
| # | Description | Section | Proposed Solution / Requirements |
|---|---|---|---|
| 5 | Revision to the Social Security Number Question | OpenCCC Account Creation & Apply Edit Account page | Simplify the Social Security Number question / section in OpenCCC Account by zipping up the extended legal information text behind a "pop-up Help" hyperlink, removing the "I plan to apply for financial aid" checkbox, hiding but maintaining existing data fields |
Additional Information
| Date | Description | Type | Status | Notes |
|---|---|---|---|---|