Online Meeting Information
This meeting will be held online via Zoom.
Panel | ||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||
Date Tuesday, November 12, 2019 Time 1:30 pm - 3:30 pm Location ONLINE
|
Agenda
TIME | DESCRIPTION | ||
1:30 pm | Roll Call & Minutes Review - August 13 Meeting Minutes | ||
News
| |||
Spam Filter Service Update - News, Performance Overview & Survey | |||
1:50 pm | Development Roadmap FY19/20 | ||
Release Recap
| |||
2:00 pm | Goal & Objectives | ||
Student-Centric Design Principles | |||
Spring 2020 Release | |||
Planned Work & Highlights CCCApply Internationalization (Spanish Translation) | |||
New OpenCCC Account - Launch Status
| |||
2:20 pm | Share Access to In-Progress Application Data Project | ||
2:50 pm | Approved Changes | ||
3:10 pm | Change Requests Pending: Need Requirements Call for Follow-Up Steering Meeting | ||
2019 Legislative Update | |||
3:25 pm |
| ||
3:30 pm | Close Meeting - Next meeting reminder |
Roll Call
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
|
News & Updates
Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
CCCApply Adoption
All 115 CC Colleges are live on the Standard Application
Note |
---|
Two new colleges went live in September 2019:
|
Spam Filter Project Update
Speakers: Machine-Learning Data Analysts: Harsha Gopianandan, Ananth Gopalakrishnan
- Update on Spam Filter Service
- Review Performance
- Model Enhancements
Info |
---|
Spam Project Communication Plan
|
Development Roadmap FY19/20
Fall 2019 Release Recap
- Planned HOTFIX - Friday Nov 15 (Fix Dual Enrollment BUG)
- October 2019 Release 6.6 - Mobile Design
Product Development: Goals & Objectives
Objectives for FY19/20 are focused on some key goals and themes:
- Finish up the CCCApply Redesign Project work -in compliance with AB 3101
- Work completed in FY18/19
- Work completed in Fall 2019
- Work planned for Spring 2020 (see below)
- Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
- CCC Design Principles AND CCC Diagnosis Deck
- Student-centric design decisions
- Removing Barriers
- Student-User testing & feedback
- CCC Design Principles AND CCC Diagnosis Deck
- Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
- Compliance with state and federal statutory requirements
- Continuous maintenance & support
Milestones: Progress Made Addressing Key Concerns
- Streamline & shorten admission application
- Support noncredit students with residency free application
- Delivery mobile-friendly application
- Support ESL/Spanish-speaking Students
- Deliver data to colleges quicker (including in-progress application data)
- Improve OpenCCC Account system (remove barriers)
- Continuous improvement - more frequent updates
Spring 2020 Release
2020 Development Roadmap (Tentative Projects for FY19/20)
Upcoming Release: Spring 2020 (Tentative March or April 2020)
Planned Development:
- Implement 2020-2021 Promise Grant Application
- Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
- Implement new “Highest Grade Completed” question to Self-reported MMI questions in CCCApply
- Enhance CCCApply to share "in-progress application data" with colleges
- Integrate with new OpenCCC Account system
- Revise SSN question layout & language; move from OpenCCC to CCCApply apps
- Move Previous Name field
- Update CCCApply.org to mobile-friendly, student-centric design
- Support California Homeless: Remove residency barrier for California Homeless in Address sections
- Support Dual Enrolled Students: Implement skip logic in Colleges Attended section
- Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
- Update Privacy Policy & Terms of Use for full compliance
- Streamline language and layout on the Consent & Submission page for mobile view
Upcoming Release Highlights
New OpenCCC Account - Launch Status
- Overview of project
- Apply Integration
- Changes to some questions
- Move Social Security Number question to Apply (See Approved Changes below)
- Move Previous Name out of Account
Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
/wiki/spaces/OPENAPPLY/pages/969212117
Discuss Phase 1
- New Consent to Release checkbox & disclaimer
- Project Glue Delivery / Report Center
- What are the requirements for the different student information systems?
- Banner: Lee McDonald joins us
- PeopleSoft: (volunteer)
- Colleague: (volunteer)
- Custom SIS: (Santa Rosa?)
- Salesforce/Other: (San Mateo CCD?)
- What are the requirements for the different student information systems?
Approved Change Requests
- Remove residency barrier for Homeless Students (Update)
- Remove hassles for Dual Enrollment Students (Update on Bug Fixes)
- Remove bug identified in recent release
- Allow edge case - dual enroll students can have a degree or certificate
- Revise & move SSN from OpenCCC to Apply
Update on Other Projects
CCCApply Report Center Upgrade
Data Sharing Projects with- Working on ways to integrate our two instances into one
- Doing backend work now to update authentication
- Customization requirements
- No release timeline now but coming soon - Coming Soon!
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
Pending Change Requests
Call for Follow-Up Steering Meeting
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students (Immigrants Rising Org)
- Explore enhancements to Education Page
Legal Language Onscreen Revisions
- Time Permitting: Discuss Gainful Employment Disclosure Requirements - Using MyPath Document Gathering Tool
2019 Legislative Update
2019 Legislative Update_Issued 11.4.19 - Do any of these laws affect CCCApply?
2019-2020 Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date | Time | Description | Location | ||
---|---|---|---|---|---|
Thursday, March 28 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q3 | Online | ||
|
|
|
| ||
Thursday, May 9 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q4 | Online | ||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q1 | Online | ||
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q2 | Online | ||
February 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - 2020 Q3 | Online | ||
CACCRAO Sac | |||||
CISOA 2020 | |||||
May 2020 | August 2020 | November 202012, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY19/20 Q4 | Online |
August 11, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online | ||
November 10, 2020 | 1:00 pm - 3:30 pm | CCCApply User Group Meeting - FY20/21 - Q1 | Online |
Status of Workshop 2020???
Sub-Committees - Meetings
Committee | Meeting Date | Invite & LINK |
---|---|---|
Spam Filter Committee | ||
Review Approved Change Requests Requirements SSN | Tuesday, November 26 - 3:30 pm | |
In-Progress App Data - Data Delivery Requirements | Tuesday, Dec 3 - 3:30 pm | |
Administrator Enhancements Review | Friday, Dec 6 - 10:00 am |
FY2018-19 Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes | Version | Scope Summary |
---|---|---|
Q1 - Annual Update Release - September 2018 | 6.2.0 |
|
6.3.0 |
| |
6.4.0 |
| |
6.5.0 |
|
Info |
---|
For more information, see the CCCApply FY2018-2019 Annual Overview |