Online Meeting Information
This meeting will be held online via Zoom.
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Date Tuesday, November 12, 2019 Time 1:30 pm - 3:30 pm Location ONLINE
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Agenda
| TIME | DESCRIPTION | |||||
| 1:30 pm | Roll Call & Minutes Review - August 13 Meeting Minutes | |||||
News
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| Spam Filter Service Update - News & Survey | ||||||
| 1:50 pm | Development Roadmap | |||||
Release Recap
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| Spam Filter Service Update - News & Survey | 2:2:00 pm | 2020 Development Roadmap (Tentative Projects for FY19/20)Goal & Objectives | ||||
Student-Centric Design Principles | CCCApply "Diagnosis" Report from Ideas42 Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications | ||||||
| Spring 2020 Release | ||||||
Planned Work & Highlights CCCApply Internationalization (Spanish Translation) | ||||||
New OpenCCC Account - Launch Status
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| 2:20 pm | Share /wiki/spaces/OPENAPPLY/pages/969212117
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| 2:50 pm | Approved Changes | |||||
| 3:10 pm | Change Requests Pending: Need Requirements Call for Follow-Up Steering Meeting | |||||
| 2019 Legislative Update_Issued 11.4.19 - Do any affect CCCApply? | ||||||
| 3:00 25 pm | 3:25 pm | Schedule 2020 quarterly online meeting schedule|||||
3:30 pm | Close Meeting - Next meeting reminder | |||||
| style | Heading 2 |
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| title | Roll Call |
2019
CCCApply USER GROUP MEMBERS
Name
District
Name
District
Name
District
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3:30 pm | Close Meeting - Next meeting reminder | ||
Roll Call
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Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO Replacement - Elena Alcala - CCCCO
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News & Updates
Submitted Application Cycle
See /wiki/spaces/PD/pages/173725262
July 2017 - June 2018 Weekly Application Cycle
- Late February / Early March
- Mid September / Early October
Time to Completion Data
All 115 CC Colleges are live on the Standard Application
Two new colleges going live:
- NOCE (North Orange Continuing Education) Noncredit
- Calbright College
Development Roadmap FY19/20
Fall 2019 Release Recap
- Planned HOTFIX - Friday Nov 15 (Fix Dual Enrollment BUG)
- October 2019 Release 6.6 - Mobile Design
CCCApply Design & Student-Centric User Experience
Objectives
Recap of Goals & Objectives
Objectives for FY19/20 are focused on some key goals and themes:
- Finish up the CCCApply Redesign Project work -in compliance with AB 3101
- Work completed in FY18/19
- Work completed in Fall 2019
- Work planned for Spring 2020 (see below)
- Implement industry-standard design principles and lessons learned from Student Journey Project, Ideas42 study and collaboration with partners (CCC Foundation, CCGI, Immigrants Rising, etc.)
- CCC Design Principles AND CCC Diagnosis Deck
- Student-centric design decisions
- Removing Barriers
- Student-User testing & feedback
- CCC Design Principles AND CCC Diagnosis Deck
- Implement a process to get in-progress application data to college as early as possible to support college recruitment, student outreach and support during the application process
- Compliance with state and federal statutory requirements
- Continuous maintenance & support
Milestones: Progress Addressing Key Concerns
- Streamline & shorten admission application
- Support noncredit students with residency free application
- Delivery mobile-friendly application
- Support ESL/Spanish-speaking Students
- Deliver data to colleges quicker (including in-progress application data)
- Improve OpenCCC Account system (remove barriers)
- Continuous improvement - more frequent updates
Spring 2020 Release
2020 Development Roadmap (Tentative Projects for FY19/20)PLANNED Q3/Q4)
Upcoming Release: Spring 2020 (Tentative March or April 2020)
Planned Development:
- Implement 2020-2021 Promise Grant Application
- Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
- Implement new “Highest Grade Completed” question to Self-reported MMI questions in CCCApply
- Enhance CCCApply to share "in-progress application data" with colleges
- Integrate with new OpenCCC Account system
- Revise SSN question layout & language; move from OpenCCC to CCCApply apps
- Move Previous Name field
- Update CCCApply.org to mobile-friendly, student-centric design
- Support California Homeless: Remove residency barrier for California Homeless in Address sections
- Support Dual Enrolled Students: Implement skip logic in Colleges Attended section
- Support Undocumented / Nonresident Aliens: Remove language barriers across CCCApply
- Update Privacy Policy & Terms of Use for full compliance
- Streamline language and layout on the Consent & Submission page for mobile view
2020 Release Highlights
New OpenCCC Account - Launch Status
- Overview of project
- Apply Integration
- Changes to some questions
- Move Social Security Number question to Apply (See Approved Changes below)
- Move Previous Name out of Account
Internationalize CCCApply to Spanish - Spanish Translation for all CCCApply Applications
/wiki/spaces/OPENAPPLY/pages/969212117
- New Consent to Release In-Progress Data Disclaimer
- Project Glue Delivery / Report Center
| Info |
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View the slides: CCCApply FY19/20 |
Spam Filter Project Update
Overview of the SFWS model
Spam Filter FAQ
Approved Change Requests
- Remove residency barrier for Homeless Students
- Remove hassles for Dual Enrollment Students (Update)
- Revise & move SSN from OpenCCC to Apply
Update on Other Projects
CCCApply Report Center Upgrade
Data Sharing Projects with Partners
- CCGI Data Sharing from Partner High Schools
- Expanding Glue for Additional SIS Integration
- Universal Auto-population API
Pending Change Requests
Call for Follow-Up Steering Meeting
- Administrator Enhancements
- Majors
- Rules
- Archive
- Remove language barriers for Undocumented Students (Immigrants Rising Org)
- Explore enhancements to Education Page
Legal Language Onscreen Revisions
- Time Permitting: Discuss Gainful Employment Disclosure Requirements - Using MyPath Document Gathering Tool
2019-2020 Meeting Schedule
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date | Time | Description | Location |
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| Thursday, March 28 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q3 | Online |
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| Thursday, May 9 | 1:00pm - 3:00pm | CCCApply User Group Meeting - Q4 | Online |
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q1 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Group Meeting - FY19/20 -Q2 | Online |
| February 2020 | |||
| CACCRAO Sac | |||
| CISOA 2020 | |||
| May 2020 | |||
| August 2020 | |||
| November 2020 |
FY2018-19 Quarterly Release Schedule
In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.
Release Description / Link to Release Notes | Version | Scope Summary |
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Q1 - Annual Update Release - September 2018 | 6.2.0 |
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6.3.0 |
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6.4.0 |
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6.5.0 |
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| Info |
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For more information, see the CCCApply FY2018-2019 Annual Overview |