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Meeting Notes
Minutes and action items from this meeting have been added directly into each section below. In addition, click here for additional notes taken by Mitch Leahy, Santa Rosa Jr. College.. 

Online Meeting Information

This meeting will be held online via Zoom.

titleMeeting Information

Date    Thursday, November 29, 2018

Time   2:00pm - 4:00pm 

Location  ONLINE

titleClick here to see the Zoom meeting information...

Zoom Information

Join from PC, Mac, Linux, iOS or Android:
MEETING ID: 670-17-0139

Use VoiP or Call TOLL
Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.




Roll Call 


Approval of July 25, 2018 Minutes 

Pena / Leahy

Update on CCCApply Redesign Workgroup Effort

Roadmap for FY 2018

Pena / Donohue

CCCApply Project News

Donohue / Coleman

2019 Workshop Update & Planning

Pena / Donohue
3:50pm2019 Meeting ScheduleCommittee


Close Meeting

Pena / Murguia

Meeting Notes & Minutes from today's Call:

Table of Contents

Roll Call


Update from Michael Q:

11.29.18 - Michael Q's role is changing at the Chancellor's Office. His new role is Dean of Integration & Guided Pathways. He will longer be on this committee and is being replaced by Elena Alcala. However, he will still be involved in the redesign of CCCApply.

2018 Steering Committee Member Roster


2018 - 2019







Ali Salinas (IT)Riverside City College - RCCD

Los Rios District - ARC

Quyen Lu/Wanda Wong

San Francsico CCD
Anna SalazarLos Angeles CCD - ELAC

Joshua Rosales

El Camino CCD

Richette Bell

Compton CCD

Angela Embry 

El Camino CCD

Karen Sea

San Joaquin-Delta CCD

Rozen Bondoc

Chabot-Las Positas

Ben Guzman

South Orange CCD

Leigh Ann Unger

Rio Hondo District

Satish Warrier

Contra Costa CCD

Betty Glyer-Culver

Los Rios CCD

Mark DeAsis

Riverside CCD

Stephanie Murguia

Cerritos CCD

Chris TruongRancho Santiago CCDMaryLou LeybaSan Francisco CCDStacey FollowillChabot-Las Positas
Christian AlvaradoSouth Orange CCD -Saddleback
Maury PearlLos Angeles CCDTina Mani San Joaquin Delta CCD

Cindy Gonzales

Los Rios CCD

Michael WardRancho Santiago CCD

Tuyen Nguyen

Rancho Santiago CCD

Clark Ray

Santa Rosa CCD

Michelle PenaKern CCD

Vince Orton

Cerritos CCD

Craig Hayward

Kern CCDMitchell LeahySanta Rosa CCD
Will Minnich/Susan LorenzoSan Mateo CCD
Greg Aycock (research)Riverside CCD (Norco)Olivia Alvarado -IT
Martha Rios (sub)
Los Angeles CCD
Catherine FrostContra Costa CCD
Hieu HoangEl Camino CCD
Pam MerySan Francisco CCD

Janice Love (research)

Rancho Santiago CCD

Paulette LinoChabot-Las Positas CCD


Gary Bird


Mike Quiaoit


Deb Barker-GarciaCCCCO

Tim Calhoon


Patty Donohue


Jennifer ColemanCCCTC

11.29.18 - Michael Q's role is changing and will not be on this committee; replacing with Elena Alcala. 

New role - Dean of Integration & Guided Pathways at the CCCCO

Steering Committee Members Email List

titleClick here for the 2018-2019 Steering Member Email list...

CCCApply Steering Committee

Email AddressNameTitle/OfficeDistrictCollegeNotes
ali.salinas@norcocollege.eduAli SalinasAppl Support Technician (IT)Riverside CCDRiverside City College
aembry@ELCAMINO.EDUAngela EmbryAdmissions & RecordsEl Camino CCDEl Camino College
salazaal@elac.eduAnna SalazarAdmissions & RecordsLos Angeles CCDEast LA CollegeNew October 2017
rguzman@IVC.EDUBen GuzmanAdmissions & RecordsSouth Orange CCDIrvine Valley College
glyercb@LOSRIOS.EDUBetty Glyer-CulverResearcherLos Rios CCD

cfrost@contracosta.eduCatherine FrostAdmissionsContra Costa CCDContra Costa College
calvarado@saddleback.eduChristian AlvaradoAdmissions & RecordsSouth Orange CCDSaddleback College
truong_chris@SAC.EDUChristopher TruongAdmissions & RecordsRancho Santiago CCDSanta Ana College
gonzalc@losrios.eduCindy GonzalesIT Technical AnalystLos Rios CCD

cray@SANTAROSA.EDUClark RayIT Dept StaffSonoma CCDSanta Rosa Jr. College
craig.hayward@bakersfieldcollege.eduCraig HaywardResearcherKern CCDBakersfield College
dbarkergarcia@cccco.eduDeb Barker-Garcia

gbird@CCCCO.EDUGary BirdAsst Vice ChancellorCCCCO

greg.aycock@norcocollege.eduGreg AycockDean of Instit EffectivenessRiverside CCDNorco College
hhoang@ELCAMINO.EDUHieu HoangIT Dept StaffEl Camino CCDEl Camino College
love_janice@sac.eduJanice LoveResearcherRancho Santiago CCDSanta Ana CollegeNew Jan 31, 2018
ralphsj@losrios.eduJason RalphsAdmissions & RecordsLos Rios CCDDistrict Office
jrosales@elcamino.eduJoshua RosalesResearcherEl Camino CCDEl Camino CollegeNew Jan 31, 2018
ksea@DELTACOLLEGE.EDUKaren SeaIT (cross over A&R)San Joaquin-Delta CCDDelta College
LUnger@RIOHONDO.EDULeigh Ann UngerAdmissions & RecordsRio Hondo CCDRio Hondo College
mark.deasis@norcocollege.eduMark DeAsisAdmissions & RecordsRiverside CCDNorco College
Replaced William Diehl
mleyba@CCSF.EDUMary Lou LeybaAdmission & RecordsSan Francisco CCD
City College of SF

pearlmy@email.laccd.eduMaury PearlResearcherLos Angeles CCD

mquiaoit@CCCCO.EDUMichael QuiaoitSupport SpecialistCCCCO

Ward_Michael@RSCCD.EDUMichael WardIT Dept StaffRancho Santiago CCD

michelle.pena@BAKERSFIELDCOLLEGE.EDUMichelle PenaAdmissions & RecordsKern CCDBakersfield College
mleahy@SANTAROSA.EDUMitchell LeahyAdmission & RecordsSonoma CCDSanta Rosa Jr. College
alvarao@EMAIL.LACCD.EDUOlivia AlvaradoITLos Angeles CCD

pmery@CCSF.EDUPam MeryResearchSan Francisco CCD
City College of SF

pdonohue@CCCTECHCENTER.ORGPatty DonohueProduct ManagerCCCTC

plino@CHABOTCOLLEGE.EDUPaulette LinoAdmission & RecordsChabot-Las Positas CCDChabot College
qlu@CCSF.EDUQuyen LuDistrict ITSan Francisco CCDCity College of SF
Replaced Garret Wong
rbell@compton.eduRichette BellAdmissions & RecordsCompton CCDEl Camino College
rbondoc@CHABOTCOLLEGE.EDURosen Bondoc
Chabot-Las Positas CCDCompton College
swarrier@4CD.EDUSatish WarrierDirector of ITContra Costa CCDDistrict Office
sfollowill@clpccd.eduStacey FollowillSr. Programmer Analyst, ITSChabot-Las Positas CCD

smurguia@CERRITOS.EDUStephanie MurguiaAdmissions & RecordsCerritos CCDCerritos College
tcalhoon@CCCTECHCENTER.ORGTim CalhoonExecutive DirectorCCCTC

tmani@DELTACOLLEGE.EDUTina ManiAdmissions & RecordsSan Joaquin-Delta CCDDelta College
nguyen_tuyen@SCCOLLEGE.EDUTuyen NguyenAdmissions & RecordsRancho Santiago CCDSantiago Canyon College
tn13666@SCCOLLEGE.EDUTuyen NguyenAdmissions & RecordsRancho Santiago CCDSantiago Canyon College
vorton@CERRITOS.EDUVince OrtonIT Dept StaffCerritos CCDCerritos College
minnichw@smccd.eduWill MinnichAdmissions & RecordsSan Mateo CCDSkyline College


All Steering members above are officially members of the CCCAPPLYSTEERING listserv.  Email:

2019 Quarterly Meeting Schedule

NEW Schedule.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Tuesday, February 51:30pm - 3:30pmCCCApply User Workgroup Meeting - Q3 Cancelled
Wednesday, May 112:00pm - 2:00pmCCCApply User Workgroup Meeting - Q42019 CACCRAO Conference - (Last Day Luncheon) - Room TBD
Cancelled due to budget cuts / rescheduleing Q4 meeting now
Tuesday, August 131:30pm - 3:30pmCCCApply User Workgroup Meeting - Q1Online
Tuesday, November 121:30pm - 3:30pmCCCApply User Workgroup Meeting - Q2Online

 Archive: 2018 Meeting Schedule


TuesJanuary 302018 Appreciation Dinner In-Person - Dinner 7:00 pm - 10:00 pmMangia Mangia Restaurant, Albany, CA
WedJanuary 31CCCApply Steering Committee Meeting - January 2018In-Person -  Meeting10:00 am - 3:30 pmContra Costa College - Room TBD
WedMarch 28/wiki/spaces/PD/pages/228032712In-Person - Workshop9:00 am - 4:00 pmOrange Coast College - Meeting Rooms & Cafeteria
TuesApril 3Unscheduled - Online call to discuss MIS Data ChangesOnline Meeting3:00 pm - 4:30 pmONLINE Unscheduled call to discuss MIS mandates
TuesMay 2

Post CACCRAO Conference - April 29, 2018 - May 2, 2018

In-Person - Short Meeting12:00 pm - 2:00 pm

Sacramento, CA - Holiday Inn Oldtown

WedJune 13CCCApply Steering Committee MeetingOnline - Regular Meeting1:30 pm - 3:30 pmONLINE
WedJuly 25CCCApply Steering Committee MeetingOnline Regular Meeting1:00pm - 3:00pmNote: This meeting was reschedule from In-Person at Norco College - Riverside CCD  to an Online meeting
WedSeptember 26CCCApply Steering Committee MeetingOnline - Regular Meeting1:30 pm - 3:30 pmONLINE

November 29

CCCApply Steering Committee Meeting

Online - Regular Meeting

2:00 ppm - 4:00pm


Note: The original meeting date/time was rescheduled from November 14 due to conflicts by leadership.

CCCApply Redesign Workgroup Update

The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind. 

The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani.  More information about the redesign effort can be found on the CCC Digital Futures website:

titleCCCApply Redesign Project

This article appears on the Digital Futures website:   CCCApply overhaul to be driven by student-centered design and behavioral sciences

Redesign Workgroup sub-committees

A series of sub-committees within the main workgroup were tasked to review the following issues. 

  1. Non-Credit Application
  2. Fields & Questions to be removed from the application
  3. What low-hanging fruit changes have emerged?
  4. Deployment Schedule

  1. Update on the Ideas42 Study on CCCApply
    1. Ongoing study and anticipated recommendations on the Ideas42 CCCApply study is still underway.
    2. The projected date for the Final Recommendation Report was October 2018.
    3. As of today's meeting (Thursday, November 29, 2018) communication that the final report has been submitted to the Chancellor's Office has not been relayed to CCCApply product manager. 


Feedback from meeting attendees: Information about the scope and nature of this study has not been shared with this Committee (CCCApply User Workgroup) and many of colleges have inquired through the CCC-Admissions listserv regarding the study and the CCCApply Redesign effort in general. The level of unknowns has become a source of frustration across the stakeholders.

SUGGESTION / ACTION ITEM:  Patty to submit a request to the Vice Chancellor overseeing the Redesign Workgroup requesting a summary report and FAQ be created and distributed to this CCCApply Users Workgroup and all college users via the CCC-Admissions listserv.

  • Project is chancellor’s office driven
  • Overall look and feel being revised in response to antidotal feelings from some in the CCC system.
  • The goal is to retain information for reporting requirements.
  • Patty showed a short-term redesign effort timeline
  • September release has been implemented successfully.
  • Next release on December 7th Includes:
    • Style upgrade
    • Updates for expanded race and ethnicity
      • Patty presented the extensive list of new ethnicities.
      • She also presented the mapping of the new data fields related to ethnicities
    • Promise grant revise for 2019-2020

  • Report center is at end of life. Currently no additional data elements can be added to the report center at this time. Patty is working with the vendor.
  • Language of ethnicity might need to be changed so students know that they are not required to provide their ethnicity.
  • Feedback from workshop
  • Better descriptions for skill level of hands on training/labs/ activities
  • Demos in the morning
  • The steering committees role?
  • More leadership is needed from the Chancellor’s Office for the workshop
  • Patty presented the features of the new non-credit application
    • Optional for colleges
    • Uses paths based on a question of non-credit or credit classes
    • Residency eliminated
    • There needs to be discussion about how non-credit apps and students are handled for purposes of residency and enrolling in credit courses.
  • There appears to be a residency change field that is unused.
  • Binary Gender type needs to be added to CCCApply
  • Mitch and Patty will look through change requests in a separate meeting

CCCApply Redesign - Roadmap - FY2019

RELEASE: September 2018 (Deployed)

  1. Recap CCCApply September 28 Release
    1. Release notes are posted:  Release 6.2.0 Summary Notes
    2. Communication:  Weekly email campaign with links to supplemental information on CCCApply Public Documentation


  • Patty presented the redesign effort timeline for this fiscal year
  • September release has been implemented successfully.
  • Next release on December 7th Includes:
    • Style upgrade
    • Updates for expanded race and ethnicity
      • Patty presented the extensive list of new ethnicities.
      • She also presented the mapping of the new data fields related to ethnicities
    • Promise grant revise for 2019-2020

RELEASE:  December 7, 2018




RELEASE: March 2019

  • Non-Credit Application Effort
    • Review specs for Residency-Exempt Status
  • Low-hanging fruit streamlining changes - Part II
    • SSN Revision (Pending Deferment)
    • Pending Question Revisions
    • Residency Page Revisions
  • UI Styles & Branding Update - Part 2: New CO Brands
  • Updated Standard Application - paper version under-development (Must be ADA compliant & pass accessibility review)
  • Pending Approval: Report Center Upgrade
  • Pending Approval: Spam Filter UI Enhancements

RELEASE: June 2019

  • Requirements for mobile-device/responsive design
  • Requirements for Download Client 2.0 (SuperGlue for CCCApply)
  • Requirements for the multi-language version
  • Requirements for MyPath integration
  • Requirements for new Form Generating Engine / back-end micro-services

CCCApply: Project News

  1. Introduced Jennifer Coleman, Program Director for Core Applications including CCCApply, SuperGlue, MyPath, College Adapter, and other matriculation tools.
  2. OpenCCC - Project management changes
    1. New Product Manager, OpenCCC - John Sills
    2. OpenCCC has separated from the CCCApply project, beginning this current fiscal year.
    3. OpenCCC is now managed in a different grant initiative: The Shared Infrastructure Grant (Federated Identity, CENIC, other shared infrastructure projects)
      1. The project has a new work plan and set of goals/objectives, which is no longer tied to CCCApply project including the development team, change management process, etc.

        ACTION ITEM: Patty is still transitioning information and on-boarding ownership of the OpenCCC project to the new Product Manager team. However, John will be included in all User Group activities, and we will work together on a communication to this committee and to all CCCApply users regarding the transition in project management and update the field on a similar upcoming OpenCCC Redesign project. 
  3. CCC Administrator - Core Admin System - also has a new Product manager, John Hadad.  Patty is still managing the CCCApply Administrator application that is integrated with the new core admin tool, however the shared common administrator, which includes User management and other shared feature functionality will transition to the new PM, John Hadad.

  4. CCCApply Project -
    1. Summary of Scope, Schedule, Budget (Charter draft) under-development for FY2019
    2. Other Changes: Changes to teams: development teams, support staff, enabling services, 
    3. CCCApply Users Workgroup:  Changes to a workgroup model instead of a steering committee. CCCApply will be restructured into a workgroup.

Changes to the Steering Committee - Moving to a Users work group  model > group relies on the members to produce outcomes and guidance, versus requirements/approvals.  Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. 

How does this affect the existing CCCApply Steering Committee?

  • Not too much will change - more virtual meetings vs. in-person meetings
  • Won't be called "Steering" anymore - new name:  CCCApply User Workgroup 
  • No longer need a quorum for meetings or approvals
  • Bylaws & Constitution: No longer structured around a Constitution & Bylaws, but minutes will still be required. 


Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/ tracks

REMINDER - CCCApply Workshop is very popular!  New A&R staff rely on this as a way to meet, connect, learn and get information.  Last year: almost 300 attendees.


Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals.  Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. 

Communication to the Field has been lacking and a problem. 

2019 Workshop Planning

November 29 Note:

ItemPlanNotesAction ItemsStatus
LocationTBD:  Sacramento City College

July 25:  Michelle Pena spoke with Michael Poindexter from Los Rios District who verbally agreed to host the workshop at Sacramento City College during their 2019 Spring Break (April 15 - 21). .

11.29.18:  Michelle hasn't been able to get confirmation / response to emails from Michael.  According to Betty, Michael Poindexter is no longer with the District.
Kim Goff could be a better contact. 

11.29.18:  Betty Culver and Michelle Pena agreed to follow up on this. Reaching out to Kim Goff, District IT/Facilities
DateTBD: Wed April 17, 201911.29.18:  Date will be confirmed once the contact is made with District11.29.18:  Michelle will confirm date once the contact is made with District
ProjectsTBD:  CCCApply Only or include additional Projects

11.29.18:  Per Mitch Leahy, eTranscript CA wants to participate again this year. Counter to our discussion during the July 25 meeting, the group seemed to be accepting of this 

July 25, 2018:  "When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day was too much and  cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.

11.29.18:  Patty to discuss next steps with Jennifer 

Patty to reach out to the other PMs to discuss:

Collaboration with Other Projects, Products & Services

  1. Determine which groups at the TC want to participate and identify level of participation;
    1. Mark Cohen - eTran
    2. Mike Caruso - MyPath
    3. John Hadad - MMP
    4. Jane Linder - SuperGlue
    5. Vendors?

TBD:  Unclear 

COMMUNICATION - Colleges want to be informed about the future of CCCApply

What is happening with the redesign?

What is the future of CCCApply?

What does that look like from a technical perspective?

What does it look like from a user experience?


11.29.18:  No themes emerged other than the need for MORE COMMUNICATION from the CO on redesign direction and future integration with other applications.

  • group expressed concern about providing thematic recommendation when they don't even know what's coming in the CCCApply Redesign. 
  • The group feels that the CO should just tell them what themes to go with and basically do the planning themselves, since they are no longer seen as SMEs to the overall product development life cycle, nor valuable contributors to the Agile process  beyond providing rote feedback. valued  is and what areas to focus on since they seem to be driving the overall design of CCCApply. 
  • Steering feels they can't plan this workshop until they have more information about the design and direction being dictated by the CCCCO.

  • Suggestions:
    • Focus on IT integration of initiatives, redesign, infrastructure changes
    • Data changes
    • Legal changes
    • Regulatory changes
    • Design changes

11.29.18:  Need guidance from the CO. 

  1. Patty to follow up with Jennifer around direction.
  2. Follow up with Michael Q and CO reps for guidance.
Tracks & SessionsTBD:  Unclear

First - need to better understand the focus of the Workshop.  Is it the Redesign? Is it integration with other products and services?  Before we can narrow down the tracks & sessions, these questions need to be answered.

CCCApply Redesign 

  1. Consider a track or overarching theme of focus around the Redesign
    1. Short-Term implementation - Release schedule - changes to current version of Apply
    2. Long-Term redesign - Why wouldn't we include these folks in the planning - they are the User Group
      1. Need support for requirements gathering
      2. Can some working groups meet during the Workshop?
      3. Requirements gathering sessions around User Interface
      4. Feedback on Ideas42 recommendations
      5. Non-Credit Application - how does this affect the colleges? What areas need to be addressed from legal residency perspective and colleges system integration / data integration 
      6. Other data integration recommendations

Report Center Training & Support

With regards to the Report Center Training, several points emerged:

  1. Would like a full track dedicated to Report Center training
    1. Schedule Beginner & Advanced "Demos" in the morning
    2. Follow up Beginner & Advanced "hands-on" training in the afternoon
  2. Schedule additional computer lab access for technical support & training
    1. Build this concept into the announcements, schedule and REGISTRATION PROCESS. 
      1. Allow registrants to "reserve" computer training & support time with an IT / Trainer during the workshop.  This will give us a gauge on how many folks want/need extra help and also help us determine session themes.  

Collaboration with Other Projects, Products & Services

  1. Determine which groups at the TC want to participate and identify level of participation;
    1. Mark Cohen - eTran
    2. Mike Caruso - MyPath
    3. John Hadad - MMP
    4. Jane Linder - SuperGlue
    5. Vendors?

11.29.18:  Need guidance from the CO.  Patty to follow up with Jennifer around direction. Follow up with Michael Q and CO reps for guidance.

Need for Training - schedule lab time

Sessions & tracks

11.29.18: We didn't talk about surveys in today's meeting, but we need to plan for a pre-survey to get gauge on attendance and sessions. 
RegistrationUsing Constant Contact's Event Registration process. Template exists from prior years.

11.29.18:  Regarding "reserving time in the computer lab with a Support engineer or IT staff" the committee suggested we build this right into the CC registration form.  The objective is to see how many folks are interested and get those that are registered in one fell swoop. 

First we need to determine what would be offered, and who would provide the support assistance?  Objectives:

  1. Reserve time in the computer lab during the workshop with a Support or IT engineer for:
    1. Report Center tasks - building ad hoc views, crosstab reports, etc.
    2. Building dashboards in the Report Center
      Other areas that could be valuable:
    3. creating Rules in CCCApply Admin
    4. Setting up Supplemental Questions
    5. Setting up or revising Download files
    6. IF we offer sessions relative to SuperGlue - time setting up Glue files

11.29.18: Patty to work with Sandoval or Crista to see if this is possible in Constant Contact Event Reg application.  

If yes, plan to incorporate one or more "reservation" forms


Use last years 

Announcement Emails
Registration = Event setup, landing pa


Location: TBD

(Note: Michelle Pena spoke with Michael Poindexter in July who verbally agreed to host the workshop at Sacramento City College on April 17.

(11.29.18:  Contact has changed!  Michael Poindexter is no longer with the District. Kim Goff could be another contact.)

When:  TBD  Note: Sac City Spring Break - April 15 - 21.  Our workshops are traditionally held on Wednesdays.

Next steps:

  1. Vice Chair organizes a sub-committee to begin planning 
  2. Discuss 2019 budget impact on Workshop 
  3. Confirm host college and primary contacts (facilities & IT)
    1. schedule meeting to discuss lecture hall, breakout rooms, computer lab, dining area
  4. Start working on theme and format
  5. Finalize tracks and sessions
  6. Start working on a surveys (see below)
  7. Suggestion for Keynote:  Barney Gomez, Vice Chancellor TRIS

** Discussion from July 25th meeting **   

  1. When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day, cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again.
  2. Requests for more report center training sessions. The feedback from last year was that the one combo (Beg/Adv) session was too high level for many newbies.
    1. Need at least two separate trainings: Beginners vs. Advanced 
      1. Beginners:
      2. Advanced:  
    2. Feedback wants: Report Center Track dedicated to several different level sessions with variety of facilitators;
  3. Computer Lab - have an event or events planned in the lab during the day.
    1. Hands-on report center workshop/training sessions 
    2. Suggestion:  "Reserve time with a tech expert - in advance?"  for example Ellucian Live - would have you reserve time in advance (weeks/months) - 
      1. Set it up so people can reserve time on specific subject areas and include their skill level
      2. Setup Google Form soon if we decide to go this route ^^ (volunteer?)
        1. Build this as an option into the Registration Process (Constant Contact)
  4. MUST DO: Have attendees/invitees sign up for sessions in advance so we can better gauge room size and need/interest


  • Plan a session or demo or video on building Dashboards in Report Center
  • eTran - does want to participate - want to solicit vendors to participate 
  • MyPath as well (talk to Mark Cohen and Mike Caruso about need and participation).
  • Conflicts?  Look into it
    • International conference - (look into it) 
    • CACCRAO is end of April - May 1
    • Banner is the week before / DegreeWorks big conference in New Orleans (through April 10)


Archive & Parking Lot

Residency Review Sub-Committee - July 25, 2018 - Meeting Recording


titleLink to the Zoom Recording

Topic: CCCApply Steering Committee Meeting - July 25 Residency Review Session
Start Time: Jul 25, 2018 12:39

Meeting Recording:

Note: This recording is over 2.5 hours.

  1. Review goals & objectives for this discussion
    1. Review the current CCCApply residency algorithm, questions, and integrity flags to ensure compliance with state & federal legislation
      1. SAAM
      2. Ed Code & Title V
      3. CCC Residency Questionnaire
    2. Review language pertaining to CCCApply in new AB3101 to identify ways to support that effort. 

Change Request Parking Lot 

Changes discussed during July 25 meeting: 

  • Continue working moving the Consent to Release mechanism to the beginning of the application.
  • Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
  • For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.

Implemented in September Release 6.2.0

  • Implement logic that will auto-direct applicants to MyPath after they submit a CCCApply application. This change is for colleges using MyPath ONLY . Ensure that the Back button cannot return the user to CCCApply or Account and that their session has ended (timed out) to ensure privacy of the applicant. (shared computer terminals, etc.)
  • Removed the Step Forward link (displaying as "Keep Moving > " from the Links & Opps page for ALL users
  • Expand the request to remove the Review Application page and combine that with the other change request to combine the Consent & Submission pages. “Language should include “it’s recommended that you review your application” (See CR# 2018-28: Combine Review App, Consent & Submission pages in CCCApply )
  • Another suggestion is to zip up the Review App page and give students the option to view the Review the page.

Meeting Chat Conversation:


13:55:26 From Ali Salinas (Riverside City) : Sounds good!
14:01:57 From Ali Salinas (Riverside City) : I'm here.
14:05:20 From ksea : Tina Mani will be here.
14:06:04 From Betty Glyer Culver : Betty Glyer culver from Los rios district is here. thank you
14:06:50 From Michael Quiaoit to Patty Donohue (Privately) : I have asked Elena Alcala from CCCCO to join on the call as she will be replacing me in the future.
14:18:00 From Michael Quiaoit to Patty Donohue (Privately) : Rita Grogan has retired.
14:24:14 From Mitch Leahy : I have a question about Part 3
14:41:23 From Ali Salinas (Riverside City) : Are there any plans for these new race/ethnicities to be reflected on the Full Application Report?
14:49:31 From Ali Salinas (Riverside City) : Actually, that's very helpful info. Thank you. :)
14:53:32 From Michael Quiaoit to Patty Donohue (Privately) : I have to leave for another meeting starting at 3:00. Thanks.
15:13:10 From Ali Salinas (Riverside City) : Build it in.
15:43:24 From Ali Salinas (Riverside City) : 13th or 14th, please!
15:45:32 From Ali Salinas (Riverside City) : Tes, please!
15:45:34 From Ali Salinas (Riverside City) : *Yes
16:00:27 From Michelle Pena @ Bakersfield College : I need to go. I have another meeting starting.
16:01:37 From Jennifer Coleman to Patty Donohue (Privately) : Hi, Patty. I have another meeting and am signing off.
16:01:54 From Jennifer Coleman to Patty Donohue (Privately) : Let’s talk with follow-up from here.
16:03:37 From Patty Donohue : 2018-24R: Revise CCCApply to Support Non-credit Students & AB3101
16:07:55 From Ali Salinas (Riverside City) : Thanks for everything, Patty.
16:08:01 From Patty Donohue : Thank you!

Steering District Roster: Approval Poll Table





Cerritos CCD


Chabot-Las Positas District


Contra Costa CCD

Bay Area

El Camino CCD 

5Kern CCDCentral
6Los Angeles CCDSouthern
7Los Rios CCDNorthern
8Rancho Santiago CCDSouthern
9Rio Hondo CCDSouthern
10Riverside CCDSouthern
11San Francisco CCDBay Area
12San Joaquin-Delta CCDCentral
13San Mateo CCDBay Area
14Santa Rosa CCDNorthern
15South Orange CCDSouthern

2017 Steering Committee

3 = Bay Area Region

2 = Northern Region

2 = Central Region

8 = Southern Region