Meeting Notes |
This meeting will be held online via Zoom.
Date Thursday, November 29, 2018 Time 2:00pm - 4:00pm Location ONLINE
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TIME | DESCRIPTION | SPEAKER |
2:00pm | Roll Call | Leahy |
2:10pm | Pena / Leahy | |
2:15pm | Update on CCCApply Redesign Workgroup Effort Roadmap for FY 2018 | Pena / Donohue |
2:45pm | CCCApply Project News | Donohue / Coleman |
3:00pm | 2019 Workshop Update & Planning | Pena / Donohue |
3:50pm | 2019 Meeting Schedule | Committee |
4:00PM | Close Meeting | Pena / Murguia |
Meeting Notes & Minutes from today's Call:
Update from Michael Q: 11.29.18 - Michael Q's role is changing at the Chancellor's Office. His new role is Dean of Integration & Guided Pathways. He will longer be on this committee and is being replaced by Elena Alcala. However, he will still be involved in the redesign of CCCApply. |
2018 Steering Committee Member Roster
11.29.18 - Michael Q's role is changing and will not be on this committee; replacing with Elena Alcala. New role - Dean of Integration & Guided Pathways at the CCCCO |
2018-2019 |
Email Address | Name | Title/Office | District | College | Notes |
---|---|---|---|---|---|
ali.salinas@norcocollege.edu | Ali Salinas | Appl Support Technician (IT) | Riverside CCD | Riverside City College | |
aembry@ELCAMINO.EDU | Angela Embry | Admissions & Records | El Camino CCD | El Camino College | |
salazaal@elac.edu | Anna Salazar | Admissions & Records | Los Angeles CCD | East LA College | New October 2017 |
rguzman@IVC.EDU | Ben Guzman | Admissions & Records | South Orange CCD | Irvine Valley College | |
glyercb@LOSRIOS.EDU | Betty Glyer-Culver | Researcher | Los Rios CCD | ||
cfrost@contracosta.edu | Catherine Frost | Admissions | Contra Costa CCD | Contra Costa College | |
calvarado@saddleback.edu | Christian Alvarado | Admissions & Records | South Orange CCD | Saddleback College | |
truong_chris@SAC.EDU | Christopher Truong | Admissions & Records | Rancho Santiago CCD | Santa Ana College | |
gonzalc@losrios.edu | Cindy Gonzales | IT Technical Analyst | Los Rios CCD | ||
cray@SANTAROSA.EDU | Clark Ray | IT Dept Staff | Sonoma CCD | Santa Rosa Jr. College | |
craig.hayward@bakersfieldcollege.edu | Craig Hayward | Researcher | Kern CCD | Bakersfield College | |
dbarkergarcia@cccco.edu | Deb Barker-Garcia | CCCCO | |||
gbird@CCCCO.EDU | Gary Bird | Asst Vice Chancellor | CCCCO | ||
greg.aycock@norcocollege.edu | Greg Aycock | Dean of Instit Effectiveness | Riverside CCD | Norco College | |
hhoang@ELCAMINO.EDU | Hieu Hoang | IT Dept Staff | El Camino CCD | El Camino College | |
love_janice@sac.edu | Janice Love | Researcher | Rancho Santiago CCD | Santa Ana College | New Jan 31, 2018 |
ralphsj@losrios.edu | Jason Ralphs | Admissions & Records | Los Rios CCD | District Office | |
jrosales@elcamino.edu | Joshua Rosales | Researcher | El Camino CCD | El Camino College | New Jan 31, 2018 |
ksea@DELTACOLLEGE.EDU | Karen Sea | IT (cross over A&R) | San Joaquin-Delta CCD | Delta College | |
LUnger@RIOHONDO.EDU | Leigh Ann Unger | Admissions & Records | Rio Hondo CCD | Rio Hondo College | |
mark.deasis@norcocollege.edu | Mark DeAsis | Admissions & Records | Riverside CCD | Norco College | Replaced William Diehl |
mleyba@CCSF.EDU | Mary Lou Leyba | Admission & Records | San Francisco CCD | City College of SF | |
pearlmy@email.laccd.edu | Maury Pearl | Researcher | Los Angeles CCD | ||
mquiaoit@CCCCO.EDU | Michael Quiaoit | Support Specialist | CCCCO | ||
Ward_Michael@RSCCD.EDU | Michael Ward | IT Dept Staff | Rancho Santiago CCD | ||
michelle.pena@BAKERSFIELDCOLLEGE.EDU | Michelle Pena | Admissions & Records | Kern CCD | Bakersfield College | |
mleahy@SANTAROSA.EDU | Mitchell Leahy | Admission & Records | Sonoma CCD | Santa Rosa Jr. College | |
alvarao@EMAIL.LACCD.EDU | Olivia Alvarado | IT | Los Angeles CCD | ||
pmery@CCSF.EDU | Pam Mery | Research | San Francisco CCD | City College of SF | |
pdonohue@CCCTECHCENTER.ORG | Patty Donohue | Product Manager | CCCTC | ||
plino@CHABOTCOLLEGE.EDU | Paulette Lino | Admission & Records | Chabot-Las Positas CCD | Chabot College | |
qlu@CCSF.EDU | Quyen Lu | District IT | San Francisco CCD | City College of SF | Replaced Garret Wong |
rbell@compton.edu | Richette Bell | Admissions & Records | Compton CCD | El Camino College | |
rbondoc@CHABOTCOLLEGE.EDU | Rosen Bondoc | Chabot-Las Positas CCD | Compton College | ||
swarrier@4CD.EDU | Satish Warrier | Director of IT | Contra Costa CCD | District Office | |
sfollowill@clpccd.edu | Stacey Followill | Sr. Programmer Analyst, ITS | Chabot-Las Positas CCD | ||
smurguia@CERRITOS.EDU | Stephanie Murguia | Admissions & Records | Cerritos CCD | Cerritos College | |
tcalhoon@CCCTECHCENTER.ORG | Tim Calhoon | Executive Director | CCCTC | ||
tmani@DELTACOLLEGE.EDU | Tina Mani | Admissions & Records | San Joaquin-Delta CCD | Delta College | |
nguyen_tuyen@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
tn13666@SCCOLLEGE.EDU | Tuyen Nguyen | Admissions & Records | Rancho Santiago CCD | Santiago Canyon College | |
vorton@CERRITOS.EDU | Vince Orton | IT Dept Staff | Cerritos CCD | Cerritos College | |
minnichw@smccd.edu | Will Minnich | Admissions & Records | San Mateo CCD | Skyline College |
All Steering members above are officially members of the CCCAPPLYSTEERING listserv. Email: cccapplysteering@listserv.cccnext.net |
NEW Schedule. Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Date | Time | Description | Location |
---|---|---|---|
Cancelled | |||
CCCApply User Workgroup Meeting - Q4 | Cancelled due to budget cuts / rescheduleing Q4 meeting now | ||
Tuesday, August 13 | 1:30pm - 3:30pm | CCCApply User Workgroup Meeting - Q1 | Online |
Tuesday, November 12 | 1:30pm - 3:30pm | CCCApply User Workgroup Meeting - Q2 | Online |
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The Chancellor’s Office, the CCC Technology Center, and the Foundation for California Community Colleges, in collaboration with the community colleges and in partnership with ideas42, are redesigning the CCCApply experience with a student-centered approach in mind.
The CCCApply Redesign Workgroup is being led by CCCCO Vice Chancellor, Omid Pourzanjani. More information about the redesign effort can be found on the CCC Digital Futures website: https://digitalfutures.cccco.edu/
This article appears on the Digital Futures website: CCCApply overhaul to be driven by student-centered design and behavioral sciences |
Redesign Workgroup sub-committees
A series of sub-committees within the main workgroup were tasked to review the following issues.
Feedback from meeting attendees: Information about the scope and nature of this study has not been shared with this Committee (CCCApply User Workgroup) and many of colleges have inquired through the CCC-Admissions listserv regarding the study and the CCCApply Redesign effort in general. The level of unknowns has become a source of frustration across the stakeholders. |
SUGGESTION / ACTION ITEM: Patty to submit a request to the Vice Chancellor overseeing the Redesign Workgroup requesting a summary report and FAQ be created and distributed to this CCCApply Users Workgroup and all college users via the CCC-Admissions listserv.
RELEASE: September 2018 (Deployed)
11.29.18:
RELEASE: December 7, 2018
Scope
Schedule
Documentation
RELEASE: March 2019
RELEASE: June 2019
Changes to the Steering Committee - Moving to a Users work group model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. |
How does this affect the existing CCCApply Steering Committee?
Questions:
Does it make sense to have the Workshop structured and guided by the Steering committee then? (Mitch Leahy)
Answer: We still need guidance from this group on direction/sessions/ tracks
REMINDER - CCCApply Workshop is very popular! New A&R staff rely on this as a way to meet, connect, learn and get information. Last year: almost 300 attendees.
Changes to the traditional Steering Committee model - to a Workgroup model > group relies on the members to produce outcomes and guidance, versus requirements/approvals. Steering Committee was about governance across system. CO is centralizing these groups, focused on user participation and college end-users. |
Communication to the Field has been lacking and a problem.
November 29 Note:
Item | Plan | Notes | Action Items | Status |
---|---|---|---|---|
Location | TBD: Sacramento City College | July 25: Michelle Pena spoke with Michael Poindexter from Los Rios District who verbally agreed to host the workshop at Sacramento City College during their 2019 Spring Break (April 15 - 21). . 11.29.18: Michelle hasn't been able to get confirmation / response to emails from Michael. According to Betty, Michael Poindexter is no longer with the District. | 11.29.18: Betty Culver and Michelle Pena agreed to follow up on this. Reaching out to Kim Goff, District IT/Facilities | |
Date | TBD: Wed April 17, 2019 | 11.29.18: Date will be confirmed once the contact is made with District | 11.29.18: Michelle will confirm date once the contact is made with District | |
Projects | TBD: CCCApply Only or include additional Projects | 11.29.18: Per Mitch Leahy, eTranscript CA wants to participate again this year. Counter to our discussion during the July 25 meeting, the group seemed to be accepting of this July 25, 2018: "When discussing the question, "will we be combining eTran and CCCApply into one day or not?", the feedback is that we want two separate workshops. The feeling was that combining both into one day was too much and cut into the amount of sessions that we could have and that if given the choice, we don't want to combine again. | 11.29.18: Patty to discuss next steps with Jennifer Patty to reach out to the other PMs to discuss: Collaboration with Other Projects, Products & Services
| |
Themes | TBD: Unclear COMMUNICATION - Colleges want to be informed about the future of CCCApply What is happening with the redesign? What is the future of CCCApply? What does that look like from a technical perspective? What does it look like from a user experience? REPORT CENTER TRAINING | 11.29.18: No themes emerged other than the need for MORE COMMUNICATION from the CO on redesign direction and future integration with other applications.
| 11.29.18: Need guidance from the CO.
| |
Tracks & Sessions | TBD: Unclear | First - need to better understand the focus of the Workshop. Is it the Redesign? Is it integration with other products and services? Before we can narrow down the tracks & sessions, these questions need to be answered. CCCApply Redesign
Report Center Training & Support With regards to the Report Center Training, several points emerged:
Collaboration with Other Projects, Products & Services
| 11.29.18: Need guidance from the CO. Patty to follow up with Jennifer around direction. Follow up with Michael Q and CO reps for guidance. | |
Surveys | Need for Training - schedule lab time Sessions & tracks | 11.29.18: We didn't talk about surveys in today's meeting, but we need to plan for a pre-survey to get gauge on attendance and sessions. | ||
Registration | Using Constant Contact's Event Registration process. Template exists from prior years. | 11.29.18: Regarding "reserving time in the computer lab with a Support engineer or IT staff" the committee suggested we build this right into the CC registration form. The objective is to see how many folks are interested and get those that are registered in one fell swoop. First we need to determine what would be offered, and who would provide the support assistance? Objectives:
| 11.29.18: Patty to work with Sandoval or Crista to see if this is possible in Constant Contact Event Reg application. If yes, plan to incorporate one or more "reservation" forms | |
Communication | Use last years Announcement Emails |
Location: TBD
(Note: Michelle Pena spoke with Michael Poindexter in July who verbally agreed to host the workshop at Sacramento City College on April 17.
(11.29.18: Contact has changed! Michael Poindexter is no longer with the District. Kim Goff could be another contact.)
When: TBD Note: Sac City Spring Break - April 15 - 21. Our workshops are traditionally held on Wednesdays.
Next steps:
** Discussion from July 25th meeting **
NOTES & ACTION ITEMS:
COMMUNICATION / MARKETING
Residency Review Sub-Committee - July 25, 2018 - Meeting Recording
Note: This recording is over 2.5 hours.
Change Request Parking Lot Changes discussed during July 25 meeting:
Implemented in September Release 6.2.0
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13:55:26 From Ali Salinas (Riverside City) : Sounds good! |
2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |