ONLINE Meeting Information
borderColor | #93BB6F |
---|---|
bgColor | #F8F8F8 |
borderWidth | 1 |
titleBGColor | #D3E3C4 |
borderStyle | solid |
title | Meeting Information |
Date Tuesday, April 3, 2018
Time 3:00PM - 4:30PM
Expand |
---|
Zoom InformationJoin from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/495438991 MEETING ID: 495 438 991 Use VoiP or Call TOLL Telephone: Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll) NOTE: Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP). This meeting requires online and/or telephone access for up to 1.5 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session. |
Agenda & Minutes
3:00 PM
Roll Call
NOTE: Due to time limitation, we will not review minutes from last Steering meeting: January 31, 2018. We will remove these during the May 2 meeting.
Residency Logic & Integrity Flag Inconsistencies with DED
Set Residency Review Sub-Committee Meeting to begin logic review
(Reminder: 2018 Sub-Committees)
2018-2019 Roadmap & Deliverables
2018 CCCApply Workshop Feedback
New Change Requests (Homeless Youth Residency Issues)
NEXT MEETING - MAY 2 - 12:00PM - CACCRAO Conference
PARKING LOT ITEMS
- Riverside CCD - Committee Members
- CC Foundation - Ideas42 - Behavior Science Study on CCCApply UX
Table of Contents | ||
---|---|---|
|
2018 Steering Committee Member Roster
2018 - 2019
CCCApply STEERING COMMITTEE MEMBERS
✓
Name
District
✓
Name
District
✓
Name
District
Richette Bell
Compton CCD
Karen Sea
San Joaquin-Delta CCD
Ben Guzman
South Orange CCD
Leigh Ann Unger
Rio Hondo District
Rozen Bondoc
Chabot-Las Positas
Betty Glyer-Culver
Los Rios CCD
Mark DeAsis
Riverside CCD
Satish Warrier
Chris Truong
Rancho Santiago CCD
MaryLou Leyba
San Francisco CCD
Stephanie Murguia
Cerritos CCD
Chris Truong
Rancho Santiago CCD
Cindy Gonzales
Los Rios CCD
Tuyen Nguyen
Rancho Santiago CCD
Clark Ray
Santa Rosa CCD
Vince Orton
Cerritos CCD
Craig Hayward
Janice Love (research)
Rancho Santiago CCD
San Francisco CCD
Gary Bird
CCCCO
Mike Quiaoit
CCCCO
Keith Franco
Tim Calhoon
CCCTC
Patty Donohue
CCCTC
David Shippen
Post CACCRAO Conference - April 29, 2018 - May 2, 2018
Selection of new officers (Chair, Vice Chair)
Sacramento, CA - Holiday Inn Oldtown
CCCApply Steering Committee Meeting
(Set our 2019 calendar during this meeting)
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Roadmap & Deliverables
- CC Promise Grant (formerly known as the BOG Fee Waiver Application)
- CCC Administrator (CCCApply)
- CCC Report Center (CCCApply) Update
(Also see Tech Projects - Ongoing table below)
Applications / Projects
Q3 Jan 1 - Mar 30
Q4 Apr 1 - June 30
Q1 July 1 - Sep 30
OpenCCC Account
Development
- Requirements for converting pages (UI and style guide) to responsive design
- Sprint development on responsive design
- Requirements for integration to MyPath
Release: 2018 Annual Update - (TBD*)
Pilot Release - May 15
Prod Release - June 15
*Release timeline based on Admin launch
Requirements:
Per TCI Grant Work Plan 17/18 - work to get CCCID registered as an official MIS Data Element.
CCCApply Applications
- Apply Standard
- Apply International
- CC Promise Grant
Development
- Requirements for UI upgrade across all three applications
- Administrator integration
- DW API
- SPAM Filter - Back-end / API
- SPAM Filter - Research PILOT
- Promise Grant Auto-population
- Promise Grant MyPath integration
- Requirements for converting all three apps to responsive design
- Sprint development on UI upgrade
Release: 2018 Annual Update
Development
- Sprint development on approved CRs
- Finish remaining Administrator integration
- SPAM Filter UI complete
- Sprint development converting all three apps to responsive design
- International app enhancements
Post-Release Activities
- New UI + responsive design
- Integration of Promise Grant to MyPath
- Administrator integration
Development
- Requirements for CCCApply 3.0
- MyPath Workflow Enhancements
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
CCCApply Administrator
Development (Feature Parity)
- Re-write all modules (database, API, backend code, integration, UI) in new architecture / infrastructure
- Majors Module - feature enhancements (implement new filters for meta majors & guided pathways)
Release: MVP (CCCApply Modules)
Development:
Final migration to CCCAdmin
End of Life planning
(End of Life)
CCC Administrator
Admin Product Launches
- CANVAS College Adapter (Glue) 2.5 - January
- Data Warehouse 1.0 = March
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
- Requirements for central architecture re-design to support API framework and authentication for project integration
PMO
- Accessibility Review (CCCApply UI screens) = January 21 (TBD)
- Security & ARC Review (All applications modules + CAP) = TBD, before end of February
TEST Release MVP to support ETL process, Accessibility Review - mid January 2018
Operations
Steering sub-committee meetings; Review demos
Documentation Drafts
Enabling Services Transition Plan
Communication Plan & Schedule
Support & Training Plan
Migration Planning
Release: Admin Product Launch:
CCCApply Modules:
- PILOT = May 7*
- PROD = June 7*
Migration Project - ALL Colleges data & users ETL and testing
Ongoing Development
- Sprint development continues for all CCCApply admin modules (UI screens, database conversion, API)
- CAP development continues for all shared/global features and functionality (User Management, authentication, navigation, page design templates, central interface)
Migration process complete by April 1
Proxy integrations complete by April 1
Documentation Final Drafts published
Enabling Services Transition Plan Final
Release Phases of Communication Plan & Schedule
Admin Product Launches
- Course Exchange 3.0
- TBD
Administrator UX Review
CCC Report Center
Planned EOL - Move to new version of Jasper (TIBCO subscription)
End-of-Life (EOL)
TIBCO Jasper (AWS) Report Center
Planned Upgrade: CCC Report Center - TBD
CCC SSO Proxy
Release: SSO Proxy Upgrade 1.8.0
Enhancements & Bug Fixes
Pilot Release: January 12
Prod Release: January 19
Operations
College/District proxy integrations continue
NOTE: ALL CCCApply colleges MUST complete proxy integration for CCC Administrator release
Operations
College/District proxy integrations continue
CCCApply Admin Enhancements in CCC Administrator (v2.0)
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
Requirements
All CCCApply admin features in Epics/stories for v.1.1.0:
- Supplemental Questions module
- Rules Engine module
- Messaging module
- Interface enhancements (Application landing pages - links, secure documentation)
- College & District module enhancements (custom messaging, expanded contacts)
- User Account enhancements
Possibly before fall - Wes will have bandwidth to start incorporating Glue/MMI/CE into Admin 2.0
CCCApply UX Review
Promise Grant & IA UX Reviews
Admin UX Review
Tech Projects - Ongoing
Q3
Q4
Q1 2018/19
Sub-Committee Projects
SPAM Filter Utility
View file name CCCTC Spam Filter Status Update.pptx height 150
Research & Development
- Continue project work with Seyvu (Infiniti) and Apply dev team on development (opt-in utility that will require commitment from PILOT colleges.
Release Plan
- SPAM Filter back-end API complete
- SPAM Filter user-interface screens in CCC Administrator complete
- Pilot colleges testing
- Documentation drafted
- Before & After research
Admin UX Review
CCCApply UX Review
Research & Data Security Review
Data Security
Spam Filter Web Service
CCCID registered in MIS Data Element Dictionary
MyPath Workflows & Integration
Continuous Improvement and Deployment of CCCApply > MyPath Workflows, data sharing, messaging, and user experience enhancements.
- Integration of OpenCCC Account into MyPath
- Integration of CC Promise Grant into MyPath workflow
- Streamline workflows and re-directs
CCCApply UX Review
Residency Review
Promise Grant & IA UX Reviews
Research & Data Security Review
Admin UX Review
CCC Report Center
Requirements:
Prepare for upgrade to Jasper 6.0.4
Plan, Test, Move, Test
Research & Data Security Review
Admin UX Review
Accessibility Priorities
Pre-Review Activities
- Work with CAO on internal review of OpenCCC & CCCApply UI upgrade development (early)
- Work with CAO on internal review of CCCApply admin modules in CCCAdmin (early)
- Update report to punt major revisions of CCCApply to next version (3.0)
Pre-Release Reviews
- Schedule and pass internal review of OpenCCC & CCCApply UI upgrade screens;
- Schedule and pass internal review of CCCApply admin modules in CCCAdmin (early)
- Requirements: CCCApply 3.0 accessibility updates (where are we at wrt new direction?)
CCCApply UX Review
Admin UX Review
2018 Sub-Committees
Note |
---|
Call for Volunteers: Please Support the CCCApply Steering Committee by volunteering for one or more sub-committees in 2018. |
Info |
---|
The 2018 CCCApply Steering sub-committees are now accepting volunteers. Please support the greater committee by serving on one (or more) committees for the 2018 FY. With your support and expertise, many of the critical issues related to CCCApply are deferred until the greater committee to deep dive into issues that could be triaged and addressed quickly by a small group of experts. Please provide support the development team and : 2018 CCCApply Sub-Committees. |
title | Click here to see list of 2018 sub-committees... |
---|
Continued requests for this type of application
Adult Education Block Grant (AEBG) - Asking for changes to CCCApply for Adult Ed
Folks want us to NOT include residency questions for non-credit
Do we punt on this until next version of Apply (form-engine)?
These are the old notes from the November meeting (which echo loudly of notes from previous meetings) - once again it's a hot topic.
**Get permission to identify the folks who were on the Non-Credit call to change Title V (to invite to a Steering meeting - to hear their goals and to express to them that we want to work with them but show the all the implications of what needs to happen and what needs to be fixed. Emphasizing that we aren't saying NO, it's that we want to ensure that everyone has all the facts. We could dedicate a special meeting to this issue (they present, we present). How do they suggest we collect IPEDS data, AB620 data, residency data).
NEED Chair for this Advisory Committee -
Set meeting dedicated to this issue
Can we change regulations?
Can we change college processes?
At the Jan 31 meeting we discussed the objective that ALL steering members should help with the Workshop in some way. Either facilitate or present a session (co-present) OR help with registration or just attend the sessions and provide feedback, examples, expertise, and/or take notes. Please let Patty and Michelle know if you can help.
Meet weekly on Fridays at 11:00AM between January 19 - March 23, 2018, to stay on top of all workshop details.
- Michelle
- Patty
- Stephanie
- Mitch
- Mark Cohen
- Christian Alvarado?
HIGH PRIORITY
A dedicated committee of IT and admission staff are needed to support the new CCC Administrator (new central admin configuration tool for CCCApply, Promise Grant, Canvas College Adapter, and all systemwide CCC Tech Center applications currently under-development and in-production for college admin, faculty and staff.Patty will send out a doodle poll to these folks and any others who can help with this effort for a meeting the week of Feb 12.
Meet weekly (TBD) through June 30, 2018 to support testing, migration, and implementation for colleges moving to the new CCC Administrator in May 2018 (Pilot).
- Support CCCApply product manager with migration and implementation testing;
- Help gather requirements development effort / user stories / requirements
- Pilot colleges to support migration and implementation
- Help update User documentation drafts
will support the CCCApply product manager with design, user experience, workflows and migration testing.
CCC Administrator
- Richette
- Mitch
- Will M.
- MaryLou
- Michelle
- Tuyen
- LeeAnn
- Christian
- Ben Guzman
- Short-term objective: Support Steering Committee and product manager on all residency logic issues, changes, and enhancements.
- Long-term objective: Deep dive analysis of current residency algorithm to recommend enhancements to streamline questions and steps to determine preliminary residency status in CCCApply.
- Can we shorten the residency questions and still calculate residency status accurately?
- Do we need all the existing questions?
Need Advisory team leader and volunteers
Stephanie Murguia
Michael Q.
Tina Mani
Richette Bell
Michelle Pena
Mitch Leahy
Jason Ralphs
Chris Truong
Jason Ralphs
Michael Q. will send out doodle poll for these interested folks soon.
Support and advise the CCCApply product manager and CCCTC executive leadership team on research and analysis related to legislation and systemwide mandates.
Areas to explore:
- Non-credit Admissions Application
- Can the language in Terms of Use be modified to better serve students, colleges, MyPath matriculation process, non-credit students? - what can be done within the parameters of FERPA, COPPA, and Ed Code/Title V
Ask Gerald Sequiera (also a lawyer) could he support this effort
Gerald Sequeria - Ask if he can participate
- Olivia Alvarado - LACCD
- Mitch Leahy - Santa Rosa
- Will Minnich - San Mateo
- Betty Glyer-Culver - Los Rios
Support and advise the CCCApply product manager and development teams on enhancing the design and user experience of the existing CCCApply legacy applications to best support CCC students and comply with state, local, and federal education laws and regulations.
Send general email out to this group and look for time to meet.
Meet monthly through June 30, 2018.
- Support design & development effort / requirements
- UI/UX innovations, ways to enhance existing app without full rewrite
- Requirements for next version of CCCApply (data collection / form engine)
Review change requests related to UI/UX
Moving the Personal Information
- MaryLou
- Mitch
- Michelle
- Betty G.C.
- Anna
- Jason
- Paulette
- Will - Skyline
- Angela
Meet monthly through June 30, 2018.
- Gather requirements for CCCApply data deep freeze project;
- Review and provide feedback of the existing CCC Report Center public report templates;
- Support the CCC Tech Center's CISO with security awareness training, communication and documentation.
- Cindy Gonzales
- Will Minnich (proposed)
- Satish Warrier (proposed)
Meet monthly (or more frequently) through June 30, 2018.
- Support the greater CCCApply Steering Committee with state, federal, and local international admissions policy counsel
- Enhance design & user experience of the International Application
- Review and approve change requests pertaining to IA application
- Work on integration plan for incorporating IA questions & data fields into Standard Application for planned Universal Form Engine*
- Olivia Alvarado
- Mitch Leahy
- Anna Salazar
Meet monthly (or more frequently) through June 30, 2018.
- Support the greater CCCApply Steering Committee gather user stories & requirements for integrating OpenCCCApply applications into the MyPath Student Services Portal and matriculation workflows;
- Enhance design & user experience of current Apply>MyPath integration
- Review and approve change requests pertaining to MyPath integration
ONLINE Meeting Information
Panel | ||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
| ||||||||||||
Date Tuesday, April 3, 2018 Time 3:00PM - 4:30PM
|
Agenda & Minutes
TIME | DESCRIPTION | SPEAKER |
3:00 PM | Roll Call | Murguia / Pena |
NOTE: Due to time limitation, we did not review minutes from last Steering meeting: January 31, 2018. We will review these during the May 2 meeting. | ||
MIS Changes Coming that Affect CCCApply Fields that MIS expect to download: MIS Amended to include new reporting elements (SB amended)
Other fields that follow Adult Ed (data elements) - intrusive list of questions that will add a great deal of questions to the application Not yet updated on the CO MIS website (should be updated by August 2018) Consult with Todd Hoig - new elements are required for AEBG, Perkins, and other areas. So far, CCCApply (via the Tech Center) hasn't received any direction on these changes. There is a lot of push back from colleges if these are required to be added to CCCApply. Comments from Michael Q: Questions to the Apply development team (via Tim/Patty)
Need a way for researchers and admissions to get that data from Report Center (user accounts). NEED to prepare change requirements
| Pena | |
Residency Logic & Integrity Flag Inconsistencies with Date Element Dictionary
RESIDENCY LOGIC REVIEW OBJECTIVES
Volunteers = Jason Ralphs, Mitch, Michelle, Patty, Pilar @ Santa Ana College (Tyler Bain, Unicon) Please solicit our college experts to help with this project. | Donohue / Ralphs | |
Note: Send everyone information on the Homeless Youth Self-Certification form that Michael Q is working on with the CO. | ||
2018 June Release Update The CCCApply annual update for spring 2018 consists of: New CCCApply Administrator
Pilot Release - May 31th (30 Day Preview) Look for Communication campaign starting soon. | Donohue | |
2018 CCCApply Workshop Feedback Sending out a Workshop survey to all colleges. | Pena / Donohue | |
NEXT MEETING - MAY 2 - 12:00PM - CACCRAO Conference | Donohue | |
PARKING LOT ITEMS
| Murguia / Leahy / Pena |
Table of Contents | ||
---|---|---|
|
Anchor | ||||
---|---|---|---|---|
|
2018 Steering Committee Member Roster
Expand | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Anchor | ||||
---|---|---|---|---|
|
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Reminders and invitations with call-in zoom info will be sent out in advance of each meeting. Mark your calendars now!
Steering District Roster: Approval Poll Table
Expand | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
2017 Steering Committee 3 = Bay Area Region 2 = Northern Region 2 = Central Region 8 = Southern Region |