Schedule
Description
Date & Time
Release No.
6.8.0
Pilot Release(s)
TBD
Production Release
TBD
Release Type
Maintenance Window | Feature Release
| Note |
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Important - See required tasks for Colleges using Glue for CCCApply 6.7.0 |
Scope
Description | Scope |
|---|---|
Applications | CCCApply Standard Application (Apply) |
Changes to Residency Logic | TBD |
Changes to Download Client | TBD |
Changes to Glue for Apply | TBD |
Contents
| Table of Contents | ||||
|---|---|---|---|---|
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New Release 6.7.0 Implementation Checklist for itemized list of technical implementation tasks for the CCCApply 6.7.0 release.
Summary
This release is focused on ensuring CCCApply Standard Application implementation of a new on user interface enhancements, bug fixes, and a handful of approved change requests in support of the CCCApply redesign effort, focused on breaking down barriers to student success and UI enhancements to streamline the student experience.
Schedule & Timeline
Pilot Release (College Preview): [ Date - Time ]
Release Preview Webinar - [ Date - Time ] TBD
Production Release: [ Date - Time ]
Release Highlights
The priority for this release is to implement the changes to the Education page in the CCCApply Standard Application required by the CCC Chancellor’s Office MIS to comply with SB554 (Adult Ed Special Admit).
Content Changes
Adult Special Admit Changes
Based on feedback from students, colleges, and advocacy groups alike, the existing Social Security Number included a layout that was cumbersome to navigate and language that was confusing and overwhelming to many students who are not required to provide a social security number or taxpayer identification number.
With approval from the Chancellor’s Office legal office, the new layout is clean, simple and easy to navigate, and the language has been greatly simplified to all users.
User Interface Enhancements
In the new design, users will first be asked a simple yes or no question: “Do you have a social security number or taxpayer identification number?”.
If the user selects , “Yes, I have a social security number or taxpayer identification number” - then the current “Enter your SSN” and “Confirm your SSN” text input fields appear. At that point, the user must enter their SSN or TIN/iTIN else receive an error message.
If the user selects “No, I do not have a social security number or taxpayer identification number, or I decline to provide one at this time” - then a new text box displays, “Just Remember….”, with a reminder to the applicant that providing a social security number or taxpayer identification number is not required at this and the applicant may “decline to provide one at this time”. However, the SSN or TIN/iTIN must be provided to the college unless the student is one of the approved exceptions, including:
non-U.S. resident students (whether documented or undocumented),
students taking noncredit courses, or
students whose qualified tuition and related expenses are waived or paid with scholarships or paid by an institutional third party including an employer or government agency.
The user is still allowed to decline to provide their social security number or taxpayer identification number at this point, even if they are not one of the approved exceptions, and proceed to the next page by clicking Continue.
Legal Information
Much of the legal language required by the Internal Revenue Service (IRS) has been simplified and can be accessed by clicking on a new hyperlink, “Why am I being asked for my social security number?”. This language appears in the Help information panel that opens on the right side of the screen.
“Why am I being asked for my social security number?”
The new required legal information displayed to users when they click on the hyperlink now reads:
"A Social Security Number (SSN) or Taxpayer Identification Number (TIN/iTIN) is needed to allow California Community Colleges to report tax-related information to the Internal Revenue Service (IRS). However, this reporting is not required with respect to non-U.S. resident students (whether documented or undocumented), students taking non-credit courses, students whose qualified tuition and related expenses are waived or paid with scholarships or paid by an institutional third party including an employer or government agency. (26 C.F.R. § 1.6050S-1.) A SSN or TIN/iTIN is not required when IRS reporting is not required."
| Tip |
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No Data Field Changes in the New Social Security Number Question |
New “Highest Grade Completed” Question & Data Field
The updates introduced with CCCApply 6.7.0 include a new question and data field asking high school students the Highest Grade Completed. This new question will replace the existing question, "Have you Completed Eleventh Grade?". The Highest Grade Completed question will enable the collection of high school transcript information from applicants who have completed at least the 9th grade, and will no longer be limited to only applicants who have completed the 11th grade.
Who will see the new Highest Grade Completed question?
The new Highest Grade Completed question only displays to Special Admit students who are enrolling in high school (or lower grade) and college at the same time. Otherwise, this new question does not appear in the High School Transcript Information section.
Read more about the new Highest Grade Completed question and data field here.
What are the response options for the new question, and how does it work?
As stated above, the new Highest Grade Completed question only pertains to concurrently enrolled students - and this is determined by the applicant’s responses to the Enrollment Status and High School Education Level questions at the top of the page. If the question is displayed, the response options are: 12th Grade, 11th Grade, 10th Grade, 9th Grade, and “Currently enrolled in 9th grade or lower grade”. If the student selects any response other than “Currently enrolled in 9th grade or lower grade”, the remaining questions in that section are displayed and require a response.
However, if the student selects, “Currently enrolled in 9th grade or lower grade” then the other questions are not displayed and the applicant proceeds to the next required question on the Education page.
What else is changing in the High School Transcript Information section?
The other change being implemented in the High School Transcript Information section is a slight revision to the conditions for which the High School Transcript Information questions display. The revised conditions are:
U.S. high school graduates or equivalent
U.S. high school students (or lower grade) who are also enrolling in college
| Info |
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For complete data specifications for the High School Transcript Information section in CCCApply, see the CCCApply Standard & Noncredit Application Data Dictionary - located in the Data Dictionaries space. |
Updated High School Transcript Information and Multiple Measures Placement Service Enhancements
In conjunction with the CCCApply 6.7.0 release, the Multiple Measures Placement Service (MMPS) will release a new version of its software to take advantage of new data field being collected within the High School Transcript Information of the Standard Application.
As a result of the updates to CCCApply, the new version of MMPS will expand the student population for which it provides recommendations to include applicants who have completed at least the 9th grade. Prior to the updates, MMPS provided recommendations only to applicants who have completed the 11th grade. Additionally, MMPS will include the Highest Grade Completed field in the records delivered to colleges. The combined updates will expand the ability to support high school applicants applying to a California Community College.
| Info |
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Are you interested in learning more about MMPS? Please email crms@ccctechcenter.org for more details. |
Language & Text Changes
Application
Section
Description
What’s Changing?
Standard
Citizenship
Citizenship & Immigration question text
Additional question text was added to the default view of the Citizenship & Immigration Status question.
Standard
Citizenship
Citizenship Section & Question Label
The Citizenship section and question label was changed to: Citizenship & Immigration
Standard
Special Links & Opportunities
New AB540 Affidavit PDF
The old version of the AB540 eligibility affidavit was replaced with the current 2018 AB540 affidavit PDF.
Standard / Noncredit
Special Links & Opportunities
New California Dream Act Application URL
A link to the California Dream Act Application was added to the Special Links & Opportunities page.
Changes to Residency Logic
Update Residency Logic for California Homeless Applicants
Colleges have reported a number of homeless applicants who are California residents; in other words they were born and raised in California and maintain ongoing residency but are being flagged as a “2 - Possible Resident - Documentation Required” because they aren’t providing an address where California is listed as the “state”. This barrier is creating an unnecessary hardship for these students.
According to the General Counsel at the CCC Chancellor’s Office, an applicant’s address alone cannot be the sole factor in determining residency for tuition purposes. If an applicant indicates they are currently homeless, residency determination will be based on all other steps in the residency logic other than address alone, such as citizenship, education, California residence questions, and special residency responses.
In the table below you can see a breakdown of the logic changes shown in RED.
From the AREA B: STAY & INTENT
Step
Evaluation Statement
Logic & Data Fields
If Yes
If No
STEP 8
Is the applicant’s current address outside of California and she/he is not homeless?
‘Mailing address – state’ != CA AND <no_current_mailing_homeless> is EMPTY
Class B2
(flag 01)
go to step 9
Go to Step 9
STEP 9
Is the applicant’s permanent address outside of California and he/she is not homeless?
‘Permanent address – state’ != CA AND <no_perm_address_homeless> is EMPTY
Class B2
(flag 02)
go to step 10
Go to Step 10
| Info |
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See the complete Area B residency logic in the CCCApply Standard Application Data Dictionary v.2020.1. |
If the applicant’s current mailing address indicates that their “state” is NOT California, normally they would be flagged with “Class B2” which means they are a “Possible resident, but documentation/proof is required”. However, based on the change made to the logic (shown in red above) - if the applicant has checked the box(es) indicating they are homeless in the Permanent Address (OpenCCC) or in the Current Mailing Address (Account Mailing page in CCCApply) - the logic will NOT flag them with the Class B2 in these two steps.
Note: There is still a chance that these homeless applicants are determined to be “Possible residents” or “Non-residents” based on other responses used in the residency determination calculation. This change simply removes the possibility that an applicant’s residency will be determined by address alone.
Changes to Data Fields
For colleges using the CCCApply Download Client, there is one new data field to add to your Standard Application Format Definition XML and run the 6.7.0 Jar file in order to download the data in Pilot and Production. See the data specs in the CCCApply Standard & Noncredit Application Data Dictionary v.2020.1 (see below).
Type
Description
Data Field
App
Page / Section / Question
Download Client
Administrator Rules
Report Center
Notes
NEW
Highest Grade Completed
<highest_grade_completed>
Standard
Education > HS Transcript Information
Yes
Yes
Yes
New Multiple Measures Question
DEPRECATED
Completed Eleventh Grade
<completed_eleventh_grade>
Standard
REMOVED / Deprecated question & field from the HS Transcript Information section
No change
Removed from Administrator
No change
Removed from the Multiple Measures Question
Removed from Administrator
Fraud Score
<fraud_status>
Standard
REMOVED from Administrator Rules & Messages
No change
REMOVE
No change
This field was added to the Rules App fields by mistake; Remove
Removed from Administrator
Fraud Status
<fraud_score>
Standard
REMOVED from Administrator Rules & Messages
No change
REMOVE
No change
This field was added to the Rules App fields by mistake; Remove
Data Changes for the CCCApply Download Client
The following data fields have been added or changed in the CCCApply applications. The section below pertains specifically to the CCCApply Download Client; see further below for information related to data fields being added to SuperGlue. For data specification documents, please see the CCCApply Data Dictionaries and User Guides space.
| Note |
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New Download Client Jar File for v.6.7.0Update your CCCApply Download XML files for the v.6.7.0 release in order to download new or revised data fields with your CCCApply Download Client. All changes must be made to your CCCApply Format Definition XML file(s) and the Download Client Jar file must be updated with the latest version = transfer-client.6.7.0.jar For more information, please see the CCCApply Download Client User Guide > User Guides |
Data Changes for SuperGlue for Apply
SuperGlue release 3.7.0 supports the student application data changes in CCCApply 6.7.0. Colleges using the SuperGlue College Adapter to stream student application data directly to their student information system (SIS) will need to upgrade to SuperGlue release 3.7.0. The SuperGlue 3.7.0 College Adapter will be available in advance of the CCCApply 6.7.0 pilot and production releases to allow college IT staff time to upgrade.
| Note |
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Click here for the required detailed instructions on how to upgrade your college’s SuperGlue college adapter. |
Description
Glue for Apply Field Name
Download Client Field Name
Application
Section / Page
New Data Field
HighestGradeCompleted
<highest_grade_completed>
CCCApply Standard Application
High School Transcript Information section (Education Page)
Deprecated Data Field
completedEleventhgrade
<completed_eleventh_grade>
CCCApply Standard Application
High School Transcript Information section (Education Page)
| Info |
|---|
Not yet receiving student application data directly to your SIS?Stream CCCApply 6.7.0 student application data directly to your college ERP/SIS with SuperGlue 3.7.0 Click here to contact the California Community Coll |
Maintenance & Support
Bug Fixes & Other Changes
For information, contact CCCApply College Support staffsupportccctc@openccc.zendesk.com
Application
Description
Standard
Auto-population color (blue) is not appearing on (Apply) Demographic page
Standard
Validation error appears for Other or None response in Visa type field in International App
International
Do not show the English Proficiency link if there is no text in the Help modal (meaning the college did not provide text for this in CAP)
International
International School Finder Should Search for Schools
OpenCCC
SAC area code (279) was added to the Main phone look-up library
Report Center
Long Email Address Runs Off the Page
California College Promise Grant Application 2020-2021
The 2020-2021 CC Promise Grant Application is now available and deployed on January 1, 2020.
NEW! CC Promise Grant Application is now available in Spanish! Click on the “Cambiar A Espanol” button from any page in the application to switch the language to Spanish.
Data Documentation
Description
Version
File Type
Download or Link
CCCApply Standard & Noncredit Application Data Dictionary
v.2020.1
Coming soon (before Production release)
CC Promise Grant Application Data Specification
v.2020-2021
Coming soon (before Production release)
CCCApply International Application Data Dictionary
v.2020.1
Coming soon (before Production release)
CCCApply Working with Supplemental Questions User Guide
v.2020.1
CCCApply Download Client User Guide
v.2020.1
Online Doc
Coming soon (before Production release)
Download Client Jar File v.6.7.0
v.6.7.0
Jar
Schedule
Description | Date & Time |
|---|---|
Release No. | 6.8.0 |
Pilot Release(s) | Monday, November 16 - 5:00pm - 11:00 pm |
Production Release | Target Date: Friday, December 4 - 5:00 pm - 11:00 pm |
Release Type | Maintenance Window | Feature Release |
Scope
Description | Scope |
|---|---|
Applications | CCCApply Standard & Noncredit Application |
Changes to Residency Logic | No |
Changes to Download Client | No Action Required |
Changes to Glue for Apply | No Action Required |
Contents
| Table of Contents | ||||||
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Release Summary
This is a major release but includes only a few key changes. The maintenance window for the OpenCCC and CCCApply PILOT environment will begin at 5:00 pm on Monday, November 16, 2020.
Our goal for this release is to expedite an update to the CCCApply Standard and Noncredit applications to align to MIS DED changes made to SB11 and SB15 which were enacted in July, 2020. Other key changes include the critical CCCApply International Application to MyPath integration link, allowing MyPath colleges to streamline the onboarding and matriculation process for F1 international students.
Pilot Preview: Release 6.8.0 changes will be deployed first to the CCCApply PILOT (sandbox) environment for college preview and testing prior to the production release currently scheduled for early December 2020.
| Info |
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Getting to the CCCApply Pilot Environment: Authorized college faculty and staff can preview the release changes in your college’s Pilot environment. Visit the Pilot Environment page for more information. |
CCCApply Content Changes
Changes to Align with CCCCO MIS DED Changes in Support of SB554: Adult Education Special Admit
CCCApply is implementing several small changes to key data fields on the Education page in order to align with recent MIS DED changes to SB11 and SB15. These MIS changes were made to comply with California Senate Bill 554 (SB554) allowing students currently enrolled in an adult education program in pursuit of a Certificate of High School Proficiency to also be permitted to enroll at a California community college.
A summary of user interface and data field changes includes:
A new data value and response option added to the College Enrollment Status question for adult school special admits
A new data value and response option added to the High School Education Level question for adult school special admits
A new data value and response option added to the Last School Attendedquestion for adult school students
The format for the Last School Attended question was changed as follows:
The question format was changed from multiple radio buttons to a dropdown menu
The section heading was revised from “Last High School Attended” to “Last School Attended”
The Help text was updated as needed in English and Spanish
The onscreen and Help text for the School Finder function was updated as needed
Key Points
All changes have been implemented in the CCCApply Standard and Noncredit applications only
All text and language changes have been implemented in English and Spanish
The School Finder includes most state and national adult schools
There are no new or deprecated data fields and therefore there are no changes required to college downloads or Glue files
There are no change implementations required by colleges
All new data values will appear in the CCCApply Report Center and CCCApply Administrator Rules
| Info |
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See the Breakdown of Changes & Screenshots below for detailed summary of change specifications and screenshots. |
| Tip |
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What is SB554? Find out in the FAQ: CCCApply Changes to Comply with MIS DED for Adult Special Admit (SB554) |
MyPath Feature Enhancement
New Integrated Pathway Between the CCCApply International Application and MyPath
The CCCApply International Application has been enhanced with an integrated workflow path into MyPath, the college-configurable onboarding and matriculation tool developed by the CCC Tech Center.
Similar to the workflow path that exists between the CCCApply Standard and Noncredit applications, colleges can now streamline the admission process for their F1, M1 students with customizable advisor cards, email and SMS text message notifications, and a document upload tool.
| Tip |
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For colleges that have implemented both MyPath and the CCCApply International Application, contact your College Relations Manager at Enabling Services for help customizing your International MyPath workflow. |
Screenshot above: The post-submission confirmation page displayed to International students before linking into MyPath.
Are you interested in learning more about MyPath for your college? Read more about this new integration link. Contact your College Relations Manager at Enabling Services to get started.
| Tip |
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Did you know? The CCCApply Noncredit Application is integrated with MyPath? Contact Enabling Servicesto schedule a demo. |
| Anchor | ||||
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The table below lists the data field values added in this release (v.6.8.0). A more detailed summary is provided in the Breakdown of Changes & Screenshotssection below, and complete data specifications have been updated in the CCCApply Standard & Noncredit Application Data Dictionary v.2020.2.
Type | Data Field | Description | Question | Application | Data Table | Change to Data Delivery? |
|---|---|---|---|---|---|---|
Data Value Added | enroll_status | Z = Enrolling in adult school and authorized to enroll in college at the same time | College Enrollment Status | Standard & Noncredit | Education | No actions required by college |
Data Value Added | hs_edu_level | 7 = Will be enrolled in adult school and authorized to enroll in college at the same time | High School Education | Standard & Noncredit | Education | No actions required by college |
Data Value Added | hs_attendance | 5 = I attended an adult school | Last School Attended | Standard & Noncredit | Education | No actions required by college |
| Note |
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No Actions Required: The data field changes implemented in this release (v.6.8.0) do not require any action by colleges to their Download Client downloads, Apply staging table, or Glue delivery files. |
College UAT Testing: Colleges are encouraged to preview all 6.8.0 changes in the Pilot environment following the 11.16.2020 Pilot release. Click here for a refresher on getting to the Pilot environment?
| Info |
|---|
Got Glue for Apply? Using Glue for Apply will streamline the delivery of your CCCApply data directly into your college ERP/SIS. Contact the CCCTC Enabling Services team for more information. |
Breakdown of Changes & Screenshots
The fable below summarizes the user interface and data element changes made in this release (v.6.8.0). See Changes to Align with CCCCO MIS DEDabove for a narrative overview.
Screenshot | Change Specifications | Data Field / MIS DED |
 | UI and code changes made to College Enrollment Status questionto comply with SB554 – Adult Special Admit (dual enroll).
Documentation update only: Removed obsolete validation check from College Enrollment Status from the Data Dictionary for HS dual enrollment confirmation DED table.
“If College Enrollment Status is “Enrolling in high school (or lower grades) and college at the same time” and data is present in Colleges Attended section, then applicant is prompted to confirm or correct the responses: “Your College Enrollment Status and number of colleges attended indicate that you have previously attended college while in high school (or lower grades). If this is true, please check the confirmation box below. If it is not true, please correct your responses as necessary.” “I confirm that I previously attended college while in high school or lower grades.” | CCCApply: College Enrollment Status <enroll_status> Aligns to: MIS DED: SB15 |
 | UI and code changes made to High School Education Level questionto comply with SB554 – Adult Special Admit (dual enroll).
| CCCApply: High School Education Level: <hs_edu_level> Aligns to: MIS DED: SB11 |
 | Changes to Last High School Attended <hs_attendance> question and data field
| CCCApply: Last School Attended: <hs_attendance> Aligns to: MIS DED: SB12 |
  | Changes to the (High School) School Finder table which populates:
Changes to the Help text for School or Organization & City
| CCCApply: School Finder Last School Attended / High School Name: <hs_name> Last School Attended / High School City: <hs_city> |
 | Change to a response option in the Highest Grade Completed question in the High School Transcript Information section
| CCCApply: Highest Grade Completed: <highest_grade_completed> |
Change to validation checks in College Education Level question
| CCCApply: College Education Level: <higher_edu_level> Aligns to: | |
Change to display condition for “Number of Colleges Attended” section
| CCCApply: Number of Colleges Attended: <college_count> |
Technical Documentation
Description | Version | File Type | Download or Link |
|---|---|---|---|
CCCApply Standard & Noncredit Application Data Dictionary | v.2020.2-PILOT | ||
CCCApply International Application Data Dictionary | v.2020.2 | ||
CCCApply Download Client User Guide | v.2020 | Online Doc |
Stay Informed during the release! Follow the "CCCApply System Alerts" page - and any other category, page or individual post, on CCCTechnology.info.