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Online Meeting Information

This meeting will be held online via Zoom.

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titleMeeting Information

Date    Tuesday, August 13, 2019

Time   1:30 pm - 3:30 pm

Location  ONLINE

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titleClick here to see the Zoom meeting information...

Zoom Information


Join from PC, Mac, Linux, iOS or Android: https://cccconfer.zoom.us/j/6770513851
MEETING ID: 677-051-3851


Use VoiP or Call TOLL
Telephone:  Dial: +1 408 638 0968 (US Toll) or +1 646 876 9923 (US Toll)

NOTE:  Please note that the numbers above are not toll-free. If possible, please try to call in using your computer speakers and microphone (VoiP).

This meeting requires online and/or telephone access for up to 2 hours. Please navigate to the Zoom URL link above and use your computer speakers and microphone for a toll-free meeting session.



Table of Contents
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Agenda

TIME

DESCRIPTIONSPEAKER
1:30 pm

Roll Call & Review May 9 Meeting Minutes

Donohue

2018-2019 FY Review

Donohue / Pena

News & Releases


Fall 2019 Release - In-Progress Development

Donohue



HS Transcript Section (Multiple Measures)



Spam Filter Project (Pii Model)
1:50 pm

Mobile Support for CCCApply Applications (Demo)
2:15 pm
Upcoming Projects  (Roadmap FY19/20)



Spanish Application Translation



CCCApply - Glue Integration Projects



Access to In-Progress Application Data 





CCCApply Legal Information Requirements / Language Revisions

  • Consent to Release Student Information / Submission Information
  • Social Security Number Language (and placement) 
  • Terms of Use / Privacy Policy




Universal Auto-Population API



Documentation Security
2:45 pm
NewOpen Change Requests



Gainful Employment Disclosure Requirements Legislation



Homeless Student Flag (age limit?)



Dual Enrollment Deferred Issues / Parking Lot Issues



NEW!  Immigrants Rising - Undocumented Students
3:15 pm

Call for 2019-2020 Sub-Committees


3:25 pm
FY2020 Meeting Schedule

3:30 pm


Close Meeting - Next meeting Tuesday, November 12 - 1:30 pm - 3:30pm

Donohue




Roll Call

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titleRoll Call


2019
CCCApply USER GROUP MEMBERS


Name

District


Name

District


Name

District


Ali Salinas (IT)Riverside City College - RCCD

Los Rios District - ARC

Quyen Lu/Wanda Wong

San Francsico CCD

Anna SalazarLos Angeles CCD - ELAC

Joshua Rosales

El Camino CCD


Richette Bell

Compton CCD


Angela Embry 

El Camino CCD


Karen Sea
Samantha Powell

San Joaquin-Delta CCD


Rozen Bondoc

Chabot-Las Positas


Ben Guzman

South Orange CCD


Leigh Ann Unger

Rio Hondo District


Satish Warrier

Contra Costa CCD

Betty Glyer-Culver

Los Rios CCD


Mark DeAsis

Riverside CCD


Stephanie Murguia

Cerritos CCD


Chris TruongRancho Santiago CCD
MaryLou LeybaSan Francisco CCD
Stacey FollowillChabot-Las Positas

Christian AlvaradoSouth Orange CCD -Saddleback
Maury PearlLos Angeles CCD
Tina Mani San Joaquin Delta CCD

Cindy Gonzales

Los Rios CCD


Michael WardRancho Santiago CCD

Tuyen Nguyen

Rancho Santiago CCD


Clark Ray

Santa Rosa CCD


Michelle PenaKern CCD

Vince Orton

Cerritos CCD


Craig Hayward

Kern CCD
Mitchell LeahySanta Rosa CCD
Will Minnich/Susan LorenzoSan Mateo CCD

Greg Aycock (research)Riverside CCD (Norco)
Olivia Alvarado -IT
Martha Rios (sub)
Los Angeles CCD
Catherine FrostContra Costa CCD

Hieu HoangEl Camino CCD
Pam MerySan Francisco CCD

Jasmine Robinson

San Mateo CCD

Janice Love (research)

Rancho Santiago CCD


Paulette LinoChabot-Las Positas CCD
Gerlie JeltemaSouth Orange CCD








CHANCELLORS OFFICE & CCC TECHNOLOGY CENTER

Gary Bird

CCCCO


Elena Alcala - NEW!

CCCCO


Deb Barker-GarciaCCCCO

Tim Calhoon

CCCTC


Patty Donohue

CCCTC


Jennifer ColemanCCCTC

Michael Q's 2019 New role - Dean of Integration & Guided Pathways at the CCCCO

Replacement - Elena Alcala - CCCCO


Info

All User Group members above are members of the CCCAPPLYSTEERING listserv.  Email:  cccapplysteering@listserv.cccnext.net




1:00pm - 3:00pm
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titlePrevious Meeting Minutes: May 9, 2019


Info

See minutes from the last User Group meeting on May 9, 2019.

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title2019 Meeting Schedule

NEW Schedule.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Date

Time

Description

Location

Thursday, March 28

CCCApply User Group Meeting - Q3Online

Wednesday, May 1

12:00pm - 2:00pm

CCCApply User Group Meeting - Q2

2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD

Thursday, May 91:00pm - 3:00pmCCCApply User Group Meeting - Q4Online

Tuesday, August 13

1:30pm - 3:30pm

CCCApply User Group Meeting - FY19/20 -Q1

Online

Tuesday, November 12

1:30pm - 3:30pm

CCCApply User Group Meeting - FY19/20 -Q2

Online




FY2019-2020 Review



Time to Completion Data



All 115 CC Colleges are live on the Standard Application

Two new colleges going live: 

  • NOCE (North Orange Continuing Education) Noncredit
  • Calbright College




Quarterly Release Schedule

In 2018-2019, CCCApply implemented a quarterly release schedule at the request of the Chancellor's Office in order to meet deadlines against AB 3101.  

Release Description / Link to Release Notes

Version

Scope Summary

Q1 - Annual Update Release - September 2018


6.2.0

  • CCCApply Redesign - Phase 1 - Release 1

  • Spam Filter Web Service

  • New CCC Administrator - Core Services - SSO Authentication

  • CCCApply Administrator 2.0 Upgrade

  • Meta Majors / Category Filter


Q2 - Redesign Release - December 2018

6.3.0

  • CCCApply Redesign - Phase 1 - Release 2

  • Race & Ethnicity Expansion Project

  • UI Styles & Branding Update - Part 1: Align with MyPath Styles

  • 2019-2020 Promise Grant (BOG) Application 


Q3 - Redesign Release - March 2019

6.4.0

  • CCCApply Redesign - Phase 1 - Release 3

  • Noncredit Application - Pilot Phase

  • Maintenance & Support (Bug Fixes)


Q4 - Redesign Release - June 2019

6.5.0


Info

For more information, see the CCCApply FY2018-2019 Annual Overview



News & Updates


Spam Filter Project Update

Info

View the slides:  CCCApply Spam Filter Update - August 13

  


Fall 2019 Release  (In-Progress)


Info

View the slides:  CCCApply Release 6.6.0 Overview - Fall 2019


Release 6.6.0 Schedule & Scope

  • Mobile Support for CCCApply
  • Revisions to HS Transcript Information Section
  • Spam Filter: Pii Model 


Feedback Survey:  User Acceptance Testers Needed for the HS Transcript work - volunteer needed?


DEMO: Mobile Support for CCCApply


Upcoming Projects:  FY19/20 Roadmap

Spanish Translation for CCCApply

General Auto-Population API (partner projects)

CCCApply - Glue Integration Projects

In-Progress Application Data 

  • How to do it?  Glue integration for full automation

Sub-Committees

Change Requests


Info

View the slides:  CCCApply FY19/20 




Change Requests

Large number of change requests pending that need to be prioritized.

Propose breaking them down into sections and assigning sub-committees to review them.

  • Education Page Changes
  • Citizenship Page Changes
  • General User Experience Changes
  • Administrator Changes
  • Report Center Changes

Open Change Requests

Please review the 2019 New Change Requests.  Send feedback to Patty Donohue, pdonohue@ccctechcenter.org.


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Parking Lot Carry-Over


Change Request Parking Lot

In addition to all the changes that are written up awaiting review for approval, these items haven't been escalated to that stage yet.

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  • Continue working moving the Consent to Release mechanism to the beginning of the application.
  • Add a survey to the Abandonment email or somewhere - asking for feedback on why they abandoned the application. Great suggestion.
  • For research purposes, review *Google analytics data to determine if colleges are lingering on this page (Review Application) OR if we know if students are going back to fix or change anything? Look into it.

Discuss issues with the Report Center 



Call for Sub-Committees

  • Change Request Areas (Education, Citizenship, Residency)
  • International Application
  • Promise Grant Application (financial aid)
  • Student Services & Support
    • Gather requirements for improved online student support for CCCApply
    • Tutorials
    • Live chat
    • High School students and transfer
  • Report Center & Analytics 
    • Gather requirements for reports & data needed - dashboards
  • Question Text - (Need legal information support)
  • Spam Filter

Schedule meetings to review pending issues and changes 


2019 Meeting Schedule

Need to schedule additional meetings for FY19/20 

Schedule Sub-Committee meetings


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titleExpand to see schedule

NEW Schedule.  Reminders and invitations with call-in zoom info will be sent out in advance of each meeting.  Mark your calendars now!

Date

Time

Description

Location

Thursday, March 281:00pm - 3:00pmCCCApply User Group Meeting - Q3Online

Wednesday, May 1

12:00pm - 2:00pm

CCCApply User Group Meeting - Q2

2019 CACCRAO Conference - (Last Day Luncheon) - Room TBD

Thursday, May 91:00pm - 3:00pmCCCApply User Group Meeting - Q4Online

Tuesday, August 13

1:30pm - 3:30pm

CCCApply User Group Meeting - FY19/20 -Q1

Online

Tuesday, November 12

1:30pm - 3:30pm

CCCApply User Group Meeting - FY19/20 -Q2

Online